IT Services
“Great service and helped fix my issue” – Student, 10/17/2020
Systems and Infrastructure Status
Important Information: Shepherd University technology resources, updates and information during the Coronavirus pandemic may be found here: IT Covid-19 Impact Page
Unplanned outage: No unplanned outages at this time.
Planned outage: No planned outages at this time.
Recent News
Latest Phishing email circulating, October 30, 2020
A new phishing email started arriving in campus emails this morning. This one looks like an employment opportunity paying hundreds of dollars a week for little time spent. IT Services is working to stop its circulation. Please follow our guidelines for malicious emails:
– Delete the email from your Inbox and then your Deleted Items folder
– Do not click on the link in the email
– If you did click the link and provide any information, contact the IT Service Desk by emailing itworkorder@shepherd.edu. Include the details of what you provided and your contact information so we may assist you.
Phishing email, October 28, 2020
A phishing attack email started circulating this morning. It contains a link in the body to a web site. The web site asks for your username and password in order to gain access to your account.
– If you did not open the email or enter your credentials, delete the email from your Inbox and then the Deleted Items Folder.
– If you did enter your account username and password on the web site, send an email to itworkorder@shepherd.edu with the details and your contact information. The IT Service Desk will work with you to make sure your accounts are protected.
Apple iOS 14 Update, September 18, 2020
The newest Apple iOS 14 update turns on MAC address randomization as a privacy feature. On campus users will experience issues as ITS uses this information to allow devices access to the Shepherd network. On campus users can turn off private Wi-Fi addresses by tapping on a network in the Wi-Fi Settings pane and hitting the toggle next to Private Address. After turning off the setting you will need to register your device again. Please contact the IT Services Desk if you need assistance.
COVID-19 Update on Monday, August 10, 2020
Due to limited capacity of the library and the IT Service Desk, we suggest users refer to our website for information regarding your Shepherd account, email, accessing the wireless network and registering devices.
If you still need assistance, please call 304-876-5457 before visiting the IT Service Desk in the library.
You can reach out to us by emailing our work order system itworkorder@shepherd.edu with a full description of the issue you are experiencing. Please include a phone number.
You may also make an appointment by emailing itworkorder@shepherd.edu. Instructions on how to make the appointment will be emailed to you.
Phenomenal Womxn Award Winner
Mary Valentine-Boutte, our IT Services Desk Manager, is a recipient of the 2019-2020 Shepherd Phenomenal Womxn’s Award!
May 8, 2020
Starting tomorrow May 9th; Zoom is requiring passwords for all meetings. Waiting rooms and screen share by host only will be turned on by default.
April 28, 2020
Encrypt Zoom Meetings
Log into Zoom at zoom.us.
Go to My Account.
Click Settings on the left.
Click In Meeting (Basic).
Select Require Encryption for 3rd Party endpoint.
April 7, 2020
Additional Zoom Tips
Securing Your Zoom Webinar
Zoom: How to keep out unwanted guests
ZoomBombing Resources
April 3, 2020
ZoomBombing (or maliciously taking over a Zoom conference session) is increasing with the proliferation of the use of this video conferencing service for online classes and remote business meetings. Here is a link to a resource with methods to prevent your video conferences from falling victim to this cyber crime.
April 2, 2020
Zoom has released patch version 4.6.9 to resolve a known vulnerability.
Zoom should automatically prompt you to install the latest version. To check your version click on the down arrow next to your name, and select “check for updates” to manually download.
If you have trouble, please follow the video instructions below.
https://support.zoom.us/hc/en-us/articles/201362233-Where-Do-I-Download-The-Latest-Version-
SPAM
IT Services has been informed some students have been receiving emails which are either SPAM or a PHISH attack. These emails may look enticing, as many revolve around job opportunities or free goods, but, please be aware that these emails, and others like them, often are not legitimate. Always use caution when viewing and processing email. Please take extra care whenever asked to access another ‘link’ or open any ‘attachments’.
Here is an educational resource pertaining to Social Engineering attacks and how to recognize them Social Engineering Red Flags
Here are some rules of thumb to identify red flags in determining a valid email:
- FROM: You don’t recognize the sender or sender’s address. This is an unexpected or unusual email with an embedded hyperlink or an attachment from someone that I have not communicated with recently.
- SUBJECT: Subject line is irrelevant and/or does not match the email content.
- TO: You were sent an email with others, but you do not recognize any of the other recipients.
- DATE/TIME: Was this email sent at an unusual time, like 3 am?
- CONTENT: Am I being asked to do ‘something’ to avoid a negative consequence or to gain something of value? Does the content have bad grammar or poor spelling?
- HYPERLINKS: When you hover your mouse over the hyperlink, does the site that it is directing you to match what is on the hyperlink or to another place?
- ATTACHMENTS: Also be suspicious. You don’t recognize the file type.
To better assist you in educating yourself about PHISHING, please access the Google PHISHING Quiz. This quiz is highly interactive and will provide key areas to help you determine what email is legitimate and what is not. The PHISHING Quiz can be accessed by going to: https://phishingquiz.withgoogle.com/
If you are unsure if you have a malicious or legitimate email and would like assistance, please contact the IT Service Desk for assistance at 304-876-5457. You may also email us your issue to itworkorder@shepherd.edu.
Older phishing attacks and other important updates
Please check our News Archive
Tips for Student Email Problems
- Your Username for the email system is your full email address of username@rams.shepherd.edu.
- Your student email password is synchronized with your Sakai / Computer Account. The password you set works for all of them. The only account it does not work for is RAIL, which is a separate PIN.
- If you feel your password is not working, log into the RAIL system, click on Personal Information, click on Password Management and then click on Change Password. Change your password following the rules stated on the page. After changing your password, log out of RAIL and wait at least 10 minutes before trying your password. NOTE: This password change will not only change it for your email account, but also your Sakai login, logging into campus lab and classroom systems, and for validating / registering your personal devices for use on our network.
- For mobile devices such as smartphones and tablets, you must enter your Sakai / computer account password into your device’s email app. If you do not, it will keep trying to use the previous invalid one.
- Also for mobile devices, you must change the server address in the email app settings. Most students have the server address as pod51011.outlook.com. That server address is no longer valid. Please remove this server address and enter the new server address of outlook.office365.com
If you are still having problems, please contact the IT Services Desk. Their contact information is at the bottom of this page under the To get help heading.
IT Services Desk Hours
Beginning Monday, October 26, 2020, IT Service Desk hours will be:
– Mondays – Thursdays, 8:00 AM – 5:00 PM
– Fridays, 8:00 AM – 4:30 PM
- Phone: 304-876-5457 (Main Campus)
- Email IT Services at itworkorder@shepherd.edu
- The IT Services Desk in the basement of the Library.
Device Registration Instructions
At the start of a new semester we wanted to share important information with you about registering your devices for use on the campus network including wi-fi.
- Desktop computers used in residence halls can be registered by students. Please visit the FAQ page, or click here.
- Laptops, tablets, iPads, smartphones and other smart devices may be registered by you. Please click here to register these types of devices.
- To register devices such as game consoles, Rokus, SmartTVs, and similar devices; please visit this web page.
Updated November 16, 2020