Winter Break Closing Info

All Shepherd University Residence Halls will close on Saturday, December 12, at 10am. Residents who remain in the space after this time will be charged a minimum $25 Improper Checkout Fee.

Residence Life Staff will conduct room inspections of all residence halls starting at 10am on Saturday, December 12.
Shepherd University will close December 24 – January 3.
Residence Halls will reopen for move-in on Saturday, January 9, 10am – 6pm, and Sunday, January 10 10am – 6pm.

Dunlop & Printz Apartments residents interested in staying during the winter break are only eligible if

they are registered for Spring 2027 classes,
lived in campus apartments for Fall 2026 and Spring 2027,
have an active Resident Agreement for both Fall 2026 and Spring 2027, and
owe no money to the University from the Fall 2026 semester.

What to do for Closing:

If you are:	You need to:
Returning to the same space in January 2027	Thoroughly clean your room and follow the check-out list posted by your door and in the halls. Pack the personal items you need for break. You can keep your other personal items in your room – you DO NOT need to move out of the halls.

Living in a different space on campus in January 2027	Follow the instructions given by the Res Life Office. Not following those instructions will result in the cancellation of the request until the Open Room Change period in late January. Check out/in new space as directed.

Not enrolling at Shepherd in January 2027(This includes graduating, transferring, or withdrawing)	Complete the “Cancel Resident Agreement” form on the Good Living Portal to initiate the deposit refund review process and to remove charges on your account. Remove ALL your personal belongings and thoroughly clean your space Call the RA on Duty to check out in person when you are ready to leave for the semester. There is a $25 Improper Checkout fee if you do not complete this step and you may not appeal any of the damage charges that may be assessed.

Enrolling at Shepherd, but not planning to live on campus.	Complete the “Cancel Resident Agreement” form on the Good Living Portal or you may owe money to the University. You must meet eligibility criteria to have your housing and meal plan charges removed. Simply moving out all your items will not remove the charges. If you are approved by the main Res Life office to live off campus, complete the steps listed in “Not Enrolling” above. If you are NOT approved by the main Res Life office to live off campus, please plan to live on campus. Housing and meal plan charges will remain on your student account.

Not sure what you are doing	Email residencelife@shepherd.edu or visit the main office in Miller Hall.

Need to Stay On Campus Over Winter Break?

If you need to stay past December 12 at 10am, please log onto the Good Living Portal and submit the Extended Stay Request Form by Wednesday, December 9. Late fees apply if applications are received after this date. Extended stays unrelated to designated University academic or athletic commitments will incur a housing fee of $25 per day, contingent on prior approval from the Residence Life Office. Dunlop & Printz Apartments remain open during winter break.

How to get your room ready:

Cleaning

Throw away trash & food that can spoil, including food in your fridge.
Take all trash to the dumpster outside.
Vacuum or sweep floors & wipe surfaces.
Clean bathroom, sink & flush toilets

Close Up

Unplug everything from outlets except fridges & fish tanks.
Close and lock all windows.
Lower window blinds with slats open.
Set thermostat to heat & room temp to 68 degrees.
Empty dehumidifier (if applicable)
Report any maintenance concerns through our Work Order Request System

Pack Smart

Pack EVERYTHING you need for a month-long break.
Remember medications, textbooks, wallet, passport, charger, etc.
You cannot return to your room after the halls close on Saturday, December 13 at 10am.

Spring Semester Move-In

The move-in dates for all residents, including new and transfer students, will be Saturday, January 9 and Sunday, January 10. All residents must check in with an RA on Saturday, January 9 or Sunday, January 10 in order to update their door access and to confirm their space on campus. Note: Students approved for a room change request will move in on the date and time outlined in the approval email. If you have any questions regarding your request, please contact the Residence Life Office.