Early Alert Resources for Faculty & Staff
Quick Tips
- Use a Category when posting a Quick Notification
- “How Should I Say This?”: Templates for Notation Wording
- Scenarios for Faculty Advisors
- Scenarios for Instructors
Notation Types
UPDATES
Share new, relevant and valuable information about a student’s decisions, experience, progress, and/or needs.
| TOPICS MAY INCLUDE: | |||
| Status change or further details from a previous notation (update or alert) | Reflection of a conversation with a student | Lack of social fit | Career/internship discussion |
| Transition difficulties, academically, personally, or socially | Information about attendance and coursework concerns | Discussion of leaving campus | Not turning in assignments |
ALERTS
The information requires timely action by the student or the student’s success network—ideally within 72 hours of a deadline or made aware of a particular issue or concern.
| TOPICS MAY INCLUDE: | |||
| In danger of failing a course with a D, F, or IF | Loss of financial support or other time-sensitive financial concerns | Showing signs of immediate and severe concern | |
| Academic policy deadline is approaching | Missing three or more consecutive classes |
Using Categories
Assigned Responders will address notices based on the selected category (or categories)—a crucial step to provide students with the appropriate support.
| Missed Assignments | Attendance | Academic Performance |
| Connectedness | Health & Well-Being | Financial |
| Academic Advising | Recommend Withdrawal | Registration Notice |
“I posted a notification. What’s next?”
- All notifications (i.e. Alerts, Updates, etc.) are viewed by the Director of Student Success Center and identified Responders.
- Action(s) taken are determined by the chosen category.
- The goal is to empower the student with knowledge and confidence to take action.
As a reminder, when issuing a notification please avoid disclosing specific or personal information about a student’s circumstances. Information contained in a Quick Notification is governed by FERPA. Dissemination or duplication of information is strictly prohibited. Family Educational Rights And Privacy Act (FERPA)
The Shepherd University Contacts for Early AlertsJulia Franks Melanie Ford |