Student Travel
Student travel accompanied by employees is highly encouraged as it provides valuable engagement of all kinds for our students. Student travel is governed by the Division of Student Affairs in collaboration with Academic Affairs, Administration and Finance, and Athletics. The below guidelines are to be followed by any faculty or staff planning trip(s) involving enrolled students whether coordinated through a course, a sports team, or a program. Safety is a top priority for all travelers.
Student Travel Resources
The purpose of these policies is to ensure a quick and accurate response in the event of inclement weather, an accident, an illness, or death, at which time the Division of Student Affairs will be able to respond to parents and first responders with factual information.
- Step 1: Read through Student Travel Guidelines and prepare a travel itinerary for your students (sample here).
- Step 2: Fill out the EMPLOYEES: Student Travel Request Form
- Step 3: Walk through the check-in process using the Check-in App and Event Pass Step-by-Step (2 page document)
For support, training or additional guidance, contact the Division of Student Affairs at 304-876-5030 or Jake Mellow at jmellow@shepherd.edu.
Employee Travel Resources
Travel by employees is governed by Procurement and resources can be found on the Procurement website. Information about the Travel Authorization form and Travel Settlement Forms can be found on this site as well.