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wvOASIS/UKG (Kronos) Information

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What is UKG?

The State of West Virginia in 2016 implemented a new Enterprise Resource Planning (ERP) system called wvOASIS.  One component of that ERP is UKG (formerly Kronos), which is a leave management system and a timekeeping system.  Shepherd University is required by the State to use this system.

Timely Monitoring Required

The UKG leave management and timekeeping system requires careful monitoring by supervisors.  It is recommended that supervisors develop a habit of checking UKG every few days.  The consequences of inaction are serious:  Employees will not be paid if their time and leave are not submitted and approved in a timely manner.

Leave and time must be submitted by employees and approved by supervisors within the current pay period.  Pay periods consist of two-week periods beginning on Saturday and ending on Friday.  If leave is submitted by an employee but not approved by the supervisor within the current pay period then that employee may not be paid for that time.

myApps Accounts

In order to use the UKG leave management system and timekeeping system, employees and supervisors must have myApps accounts.  Instructions for creating a myApps account can be found here.

Who uses UKG?

UKG is used by all staff and faculty who accrue leave as well as all hourly employees (including student employees), plus the people who supervise the employees in those categories.  Adjunct faculty members and full-time faculty members who do not supervise leave-earning or hourly employees do not use UKG.

How to Request Leave and How to Approve Your Timecard

How to Approve Your Timecard on the Timeclock

How to Clock In and Out with ESS Timestamp

How to Clock In and Out Using the Timeclock

How to View and Print Your Pay Stub

How to View and Print Your W-2 Form

For Supervisors – How to Approve Employees’ Timecards and Leave Requests

For Supervisors – How to Edit an Employee’s Leave Request

For Supervisors – How to Create a Delegation Request

For Supervisors – How to Accept a Delegation Request