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Information Table Reservations

Information Table Reservations

The Shepherd University Student Center offers various information tables for students, faculty/staff, and visitors to promote their group and/or event(s). You can find more information below. Please call the Information Center at 304-876-5497 to schedule your next meeting with us!

*Additional fees may apply for setups or if your group is conducting sales. Personal usage of the information tables will be charged at 50% the regular rate(s) and is not subject to the free rate.

Student Center Information Table(s) Guidelines

All persons reserving Information Tables in the Student Center agree to the follow these policies for themselves and the members of their group:

1. Reservations must be received by the Information Center at least 48 hours prior. If able to accommodate, any reservations booked within 48 hours will be booked “As-Is” without setup support.
2. The Operations Manager of the Student Center reserves the right to override a specific request, based upon the size of the group and the specific needs for the use of the space. However, in most cases requests will be made on a first-come first-served basis.
3. Special setup requests must be submitted to the Information Center at least 48 hours prior to the reservation. A setup fee may be charged for events that require extensive setups.
4. All student organizations/clubs must follow the guidelines outlined in the Student Handbook and the Student Organization Handbook.
5. If any furniture is moved during your reservation, please reset it when you are done.
6. Per WV Fire Code, please do not block any hallway or door with furniture or people.
7. Groups or individuals are expected to clean up all food, drinks, utensils, and napkins by the end of the reservation.
8. Masking/drafting tape may be used on concrete walls only. Please do not use tape, staples, or tacks on wallpapered areas or ceiling tiles of the building.
9. Please note, proper permits are required for all vehicles parking on campus. A temporary permit may be obtained by using the follow form: //media.suweb.site/2015/01/VisitorParkingRequestForm.pdf?v=1568973746 Please contact Shepherd University Police Department for details: https://www.shepherd.edu/police
10. To respect the space of users, we request all solicitation is conducted at the reserved information table only.
11. The Student Center staff reserves the right to ask any individual(s) and/or group(s) to leave that are in violation of the rules, without refund.