Scarborough Library Room Reservations
Scarborough Library offers a variety of meeting spaces for Shepherd faculty, staff, students and members of the Scarborough Society including 4 conference rooms, a computer instruction lab, an educational technology room, and a classroom. Below you’ll find room descriptions , as well as reservation policies and procedures.
To ensure room availability, it is recommended that reservations be placed at least one business day (Mon-Fri) in advance. Same day reservations may not be accepted.
Room Reservation Policies
- Room keys may be checked out at the Public Services desk with your Rambler card.
- Rooms are checked out for two hours and may be renewed for another two hours, if available.
- Due to limited space and high demand, rooms may be reserved no more than one week in advance.
- Recurring reservations will be accepted only for university-related business, as space allows.
- Rooms will be held for 15 minutes after the scheduled start time, after which the reservation will be canceled and the room given to the next patron.
- If the room is left vacant longer than 10 minutes, the reservation will be cancelled and the room given to the next patron.
- If you need to cancel your reservation, please notify Theresa Smith ASAP (email or call 304-876-5217).
- The whiteboard(s) must be thoroughly cleaned using the supplies in the room key bag.
How to Reserve a Room
Please read the room descriptions below and choose the room suitable for your needs.
When making a reservation, please include the following information:
- Name
- Status (student, faculty, staff, Scarborough Society)
- Phone Number
- Email address
- Reason for using the room (study session, meeting, group project, etc.)
- How many people will be in attendance
- Date of reservation
- Beginning and ending times of reservation
Reservations may be made using Shepherd University’s Virtual Event Management System (VEMS) or by emailing Theresa Smith Monday-Friday 8 a.m. – 4:30 p.m. or Jess Roberts Monday-Thursday 4:30 p.m. – 10:30 p.m. and Sundays 12 p.m. – 10:30 p.m..
Rooms 256, 307, and 350 are not listed on VEMS. Please contact Theresa Smith or Jess Roberts to request a reservation.
Any audio visual needs or computer/equipment set-up requirements must be arranged in advance through IT Services. Make requests by emailing itworkorder.
If you have any questions about reserving a room, contact:
Theresa Smith
Public Services Manager
Library Room 203
304-876-5217
Email
Room Descriptions
Group Study Room 208
Capacity: 4
Group Study Room 208 is equipped with a whiteboard. Data ports and WiFi are available.
Conference Room 243
Capacity: 8
Conference Room 243 is equipped with a whiteboard. Data ports and WiFi are available.
Classroom 256
Capacity: 29
Classroom 256 may be reserved for semester-long classes only. The room is equipped with three whiteboards, a Smart Board, a podium with laptop, a built-in projector and screen. Data ports and Wifi are available.
Instructors – when reserving Classroom 256 please include the following information:
- Course name, number, and section
- Instructor’s name
- Beginning and ending date of the course (not including final exams week)
- Beginning and ending time of the class
- Days of the week the course is taught
- Date(s) when final exams will be held
- Number of students in the class
- When the room will be needed during finals week
Group Study Room 300
Capacity: 4
Group Study Room 208 is equipped with a whiteboard. Data ports and WiFi are available.
Group Study Room 302
Capacity: 4
Group Study Room 302 is equipped with a whiteboard and an LCD monitor. Data ports and WiFi are available.
Group Study Room 303
Capacity: 4
Group Study Room 303 is equipped with a whiteboard and an LCD monitor. Data ports and WiFi are available.
Group Study Room 304
Capacity: 4
Group Study Room 304 is equipped with a whiteboard and an LCD monitor. Data ports and WiFi are available.
Group Study Room 305
Capacity: 4
Group Study Room 305 is equipped with a whiteboard and an LCD monitor. Data ports and WiFi are available.
Library Instruction Lab Room 307
Capacity: 24
Instruction Lab 307 is equipped with 8 Dell laptops, a projector, and a podium with laptop. The room may be reserved by faculty and staff for training or testing purposes. Instructors are asked to limit class usage to six sessions per semester. When not reserved, 307 is open as a computer lab for general student use during times specified in the Library Instruction Lab Use Policy.
Conference Room 308
Capacity: 10
Conference Room 308 is equipped with a whiteboard and LCD Monitor. Data ports and WiFi are available.
WV Conference Room 309
Capacity: 12
WV Conference Room is reserved for university meetings. Data ports and WiFi are available. The room is equipped with a screen and a portable whiteboard.
Conference Room 343
Capacity: 8
Conference Room 343 is equipped with a whiteboard. Data ports and WiFi are available.
EduTech Room 350
Capacity: 10
Use of the EduTech room is restricted to Shepherd faculty, staff, students, and Scarborough Society members. The room is equipped with a Smart Board, 1 Mac and 1 PC (both with Camtasia and Adobe), video camera, 35MM SLR camera, webcam for video conferencing, whiteboard, and microphones. Currently only the Mac and PC are accessible.
- User accepts full responsibility for all equipment available in the room and must sign a liability agreement to this effect at every visit.
- All equipment is ‘self-service’. Appointments for instruction must be made in advance through Richard Lanham (304)876-5457
- Equipment may not leave the room
- All food and drink is strictly prohibited in the room
- For immediate technical assistance, contact
- Richard Lanham (304)876-5457
- Christy Wenger (304)876-5075