Health Check FORM • COVID-19 INFO
Main Menu

Student Center Room Usage Policies

Student Center Room Usage Policies

All persons reserving space in the Student Center agree to the follow these policies for themselves and the members of their group:

  1. Reservations must be received by the Information Center at least 2 business days prior to event. If able to accommodate, any reservations booked within 48 hours will be booked “As-Is” without setup support.
  2. The Operations Manager of the Student Center reserves the right to override a specific room request, based upon the size of the group and the specific needs for the use of the space. However, in most cases requests will be made on a first-come first-served basis.
  3. Special room setup requests must be submitted to the Information Center at least 48 hours prior to the reservation. A setup fee may be charged for events that require extensive setups.
  4. All student organizations/clubs must follow the guidelines outlined in the Student Handbook and the Student Organization Handbook.
  5. Student clubs/organizations are limited to one weekly meeting per week.
  6. Open flame devices are only permitted under direct supervision of an adult. Please be mindful of fabrics and any hot wax that may drip onto facility property.
  7. If any furniture is moved during your reservation, please reset it when you are done.
  8. Per WV Fire Code, please do not block any hallway or door with furniture or people.
  9. Groups or individuals are expected to clean up all food, drinks, utensils, and napkins by the end of the reservation.
  10. Masking/drafting tape may be used on concrete walls only. Please do not use tape, staples, or tacks on wallpapered areas or ceiling tiles of the building.
  11. Please note, proper permits are required for all vehicles parking on campus. A temporary permit may be obtained by using the follow form: https://media.suweb.site/2015/01/VisitorParkingRequestForm.pdf Please contact Shepherd University Police Department for details: https://www.shepherd.edu/police
  12. The following room reservation restrictions are in affect to allow us to meet the needs of as many users as possible (any exceptions must be obtained in writing from the Operations Manager):
    1. Storer Ballroom is used for groups of 50 or more and is not used for weekly meetings.
    2. Blue/Grey room is used for groups of 25 or more and its default configuration will be tables placed in a U-shape with chairs.
    3. Cumberland room is used for groups of 25 or more.
    4. Rumsey Gallery is used for groups of 25 or more.
  13. Since Shepherd University is a tobacco free campus, we ask all facility users to refrain from using these products. For more information, please visit: https://www.shepherd.edu/tobaccofree
  14. The Student Center staff reserves the right to ask any individual(s) and/or group(s) to leave that are in violation of the rules, without refund.

Student Center Decorations Policies

  1. Masking/drafting tape may be used on concrete walls only. Please do not use tape, staples, or tacks on wallpapered areas or ceiling tiles of the building.
  2. Ceiling tiles should not be removed or tamped with for user(s) safety.
  3. Use of ceiling hooks is required for any overhead lighting effects.
  4. Ceiling hooks can be provided at the Information Center.
  5. The use of paint, confetti, powder, glitter, silly string, and straw or hay is not permitted inside the facility.
  6. Open flame devices are only permitted under direct supervision of an adult. Please be mindful of flammable fabrics and any hot wax that may drip onto facility property.
  7. Please keep the furniture in the designated room.
  8. Electrical setups for concerts, musicians, special events, etc. may only be connected to electrical panels with prior approval and on-site assistance from the Facilities staff. Please submit any request to the Student Center Operations Manager at least 10 days prior.
  9. Please remove all decorations at the end of your event.
  10. Any damages to the facility will be charged back to the group.