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Procurement: Travel

Travel Regulations & Guidelines

Travel Regulations

Audit Guidelines for Travel 05.01.2019

Shepherd University Travel Training September 2019


Shepherd University Corporate Account Number: XZ16A82 (to only be used for Shepherd University business related travel)

If you are a current P-Card user who will make reservations for other Shepherd employees who do not have a P-Card and would like to set up a Billing ID, please contact Kathy Anderson, Accounts Payable/Pcard Manager in Procurement Services.

Enterprise Rental Rates

Charles Town, WV Location

765 E Washington Street Charles Town, WV 25414 | Phone: 304-724-6605 

Martinsburg, WV Location

901 N Queen Street, Martinsburg, WV 25401 | Phone: 304-264-2400

Travel Tip: When making reservations with Enterprise, it is best to call the local number and SELECT the option to speak to the local office. 

West Virginia Purchasing Division Travel Management: Rental Cars Link  

                 Select the above to find Vehicle Rental vs. Reimbursement Calculator

Travel Forms



Travel-Expense-Settlement-Form-REVISED- March 2020

Guidelines for Completing the Travel Expense Settlement Form – REVISED -031220

Instructions: How to Search to Determine Vendor Name in State Vendor Record