Outside Space Usage Policies (Excluding McMurran Grounds)
- Reservations must be received at least ten (10) business days prior to event.
- The Student Center Operations Office and/or Office of Student Affairs reserves the right to override a specific request, based upon time and location restrictions. However, in most cases requests will be made on a first-come first-served basis.
- All student organizations/clubs must follow the guidelines outlined in the Student Handbook and the Student Organization Handbook.
- Approved University fire pits (aka circles) are the only open flame device permitted.
- Tent stakes, sign posts, and other wood/metal objects may not be placed into the ground without prior written approval from Facilities Management.
- Activities and persons may not block or otherwise interfere with the free flow of vehicular, bicycle or pedestrian traffic. The right of way on streets and sidewalks must be maintained.
- Activities and persons may not block or otherwise interfere with ingress and egress into and out of campus buildings.
- Activities and persons shall not obstruct, disrupt, interrupt or attempt to force the cancellation of any event or activity sponsored by the University, including classes, or by any users authorized to use University facilities.
- Groups or individuals are expected to return grounds as they were found and clean up the space at the conclusion of the event.
- Please note, proper permits are required for all vehicles parking on campus. Please contact Shepherd University Police Department for details: https://www.shepherd.edu/police
- Shepherd University reserves the right to ask any individual(s) and/or group(s) to leave that are in violation of campus policy and/or local, state, or federal law.
Sound Amplification Policy for Outdoor Venues
Limitations to outdoor amplified sound exist to balance the needs of the University and surrounding community and to allow classes and University business to be conducted without disruption. Amplified Sound is defined as a portable P.A., DJ system, concert sound system, or bullhorn. Bluetooth and portable radios are permitted as long as they do not interfere with the academic environment.
The use of amplified sound by student clubs, organizations, and outside groups will be limited to the following terms, times, and conditions:
- Monday through Friday from 4pm until 10pm and Saturday and Sunday between the hours of 10 am and 10 pm.
- Amplified sound times in the green spaces adjacent to the residence halls are Sunday through Thursday between 4 pm and 8 pm and Friday and Saturday between 4 pm and 10 pm.
- Areas near the residence halls have additional restrictions to coincide with their established quiet hours of Sunday through Thursday between 8 pm and 12 Noon the next day and Friday and Saturday between 10 pm and 12 Noon the next day.
- No amplified sound is permitted directly adjacent to the Scarborough Library; Snyder; and the Byrd Science Center because of 24 hour study rooms in that area.
- No amplified sound is permitted on the East and West lawns located on either side of the Pedestrian Underpass; on the Walter Barr Plaza next to Ram Stadium; the McMurran Hall Grounds; and on the turnabout next to CCA II.
- Special exceptions may be requested by submitting the Sound Amplification Special Exception request form found on the Student Center website.
- All external groups must follow all campus policies and procedures.
- All organized events, hosted by off-campus groups, must be requested in writing at least fifteen (15) days prior to the event.