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Current Graduate Student Resources and Forms

Orientation Guide (PDF) for newly admitted Graduate students.

Next Steps Guide (PDF) Now that you’ve been accepted, it’s time to get registered!  Here’s a short checklist to help you get started.

Academic Support The materials related to TurnItIn and Writing Resources are available to current graduate students.  Options under Tutoring and in person services are only available to undergraduate students.

Petition to the Graduate Council (PDF)
Use this form to add/drop classes, withdraw from classes or to apply for graduation beyond posted deadlines. Requires signature of the program coordinator, advisor and Dean of Graduate Studies.

Course Substitution or Waiver (PDF)
Use this form to substitute courses within your degree program. Requires signature of the academic advisor and graduate program coordinator.

Academic Change Form (PDF)
Use this form to change concentrations or degree programs. Requires signature of the program coordinator and dean of graduate studies, and approval of the graduate council.

Course Transfer Approval Form (PDF)
Use this course to take graduate courses at another institution. Requires signature of the program coordinator and Dean of Graduate Studies.

Plan of Study Form (PDF)

Withdrawal from Shepherd University (PDF)
Use this form for a complete withdrawal from the university.

Graduation Application and Instructions (PDF)
Please complete this form and obtain the appropriate signatures. You may email this form to the graduate studies office ( The graduation fee ($65 for 2018-2019) may be paid in person at the Cashier’s office or by contacting them during regular business hours at: 304.876.5284 or via fax: 304.876.5002.  **To avoid paying a $50 late fee, you must apply by the deadline.

Graduate Research Day Guidelines –  Abstract Deadline:  Friday, March 30, 2018.  Event to be held Saturday, April 21, 2018.

Tuition Waiver Forms

Employee/Graduate Student Researcher Waiver Form (PDF)
This form is an application for employees of Shepherd University to take graduate courses with remission of tuition, or for current student to receive a Graduate Research Assistant waiver.

Student Tuition Waiver Form (PDF)
This form is an application for non-obligatory tuition waiver assistance.

Student Affairs Scholarship Recipient Waiver Form (PDF)
Financial Aid options for CSDA students.

Program Specific Resources


Martinsburg Center Orientation Booklet (PDF)


DNP Handbook (PDF)