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WELCOME TO SHEPHERD UNIVERSITY’S OFFICE OF SPONSORED PROGRAMS (OSP)

WHAT ARE SPONSORED PROGRAMS?

“Sponsored Programs” refers to all the projects, activities, and initiatives across campus which are financed in whole or in part through grants from external funders.

It is the goal of our office to nurture and sustain a culture of successful, varied, and well-supported grantsmanship here at Shepherd University.

To this end, we offer assistance above and beyond those functions which we are REQUIRED to perform for EACH and EVERY GRANT.

The summaries below list our primary responsibilities as well as our most frequently requested additional services.

If you are involved with grants…or think you might want to be…. we are here to help you FIND funding, prepare proposals that WIN, and effectively MANAGE your award.

Please contact us early and often! We are excited to work with you.

WHAT DOES THE OFFICE OF SPONSORED PROGRAMS DO?

OSP staff must perform the REQUIRED FUNCTIONS listed on the “Summary of Services” below for all Shepherd University grants, regardless of funding source or amount.

OSP staff are delighted to provide additional OPTIONAL SERVICES upon request. See “Summary of Services” below for examples of such.

SUMMARY OF SERVICES:

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Finding Grants – REQUIRED FUNCTIONS

Assess proposed funding opportunities for mission alignment, eligibility, competitiveness and value to effort ratio

Finding Grants – OPTIONAL SERVICES

Provide grant finding support and resources for new and experienced grant-seekers

Identify and share possible funding opportunities

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Winning Grants – REQUIRED FUNCTIONS

Review proposals to ensure content quality, policy compliance, and fiscal feasibility

Secure written approval from supervisors and stake-holders

Supply timely notice of proposals to all Shepherd personnel whose work responsibilities would be impacted by the project

Complete submission of proposals via online forms or portals when applicable

Winning Grants – OPTIONAL SERVICES

Review, edit, and proofread narrative drafts

Facilitate internal or external collaborations and/or solicit letters of support

Budget calculations, cost share research, financial proofing, and budget justification support

Consult with fund administrators

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Managing Grants – REQUIRED FUNCTIONS

Complete paperwork and processes for award acceptance and project closure

Establish/maintain bookkeeping records

Request/accept monies from funders

Monitor grant activity to ensure policy compliance, fiscal responsibility, and project scope fidelity

Act as liaison to the funder especially during budget realignments or other change requests

Managing Grants – OPTIONAL SERVICES

Help with navigating the requirements for purchasing or hiring using grant funds

Assist with budget management, expense tracking, and financial reports required by funder

Editing and/or proofread technical or program reports required by funder

Conduct research and/or engage in creative problem solving as needed for effective grants management

Seek and support positive publicity and/or career opportunities for grant-winners

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