How do I get a position posted online?
- To post a position, you must submit a posting on People Admin 7. Here are instructions for submitting a posting, starting on page 5.
How do I hire a student employee?
- Once a candidate has been selected, a hiring proposal must be submitted to Student HR in People Admin 7. Instructions on various actions can be found here, starting on page 14.
What does the student employee need to do before starting?
- New student employees must complete paperwork with the Office of Student Employment. Students are not permitted to start working until their paperwork is completed and they are approved by the State of West Virginia. You will be notified via email of their approval, start date and KRONOS ID Number.
Can students have more than one job on campus?
- Yes. Students can have up to three student employment positions. It is the student’s responsibility to communicate to their supervisors how many jobs and hours they are working on campus.
How many hours a week can students work?
- Students may not work over 25 hours per week between all their jobs. By federal law, international student employees may only work a maximum of 20 hours per week.
How are students paid?
- Students are paid on the same biweekly schedule as the rest of the University through direct deposit or WV Pay Card.
Do students have to be rehired at the beginning of every school year?
- It depends. Be sure to communicate with your student employees regarding summer and upcoming fall plans!
- No – if a student is planning on returning to the same position for the upcoming fall, they can remain in their position over the summer and return to work after approval (confirmation of enrolled hours/FWS eligibility).
- Yes – if a student moves to a different position for the summer term, they must have a hiring proposal to return to the fall/spring position. If you are unsure, please reach out to the Student Employment Coordinator.
What happens if a student employee resigns?
When a student resigns from their position, a separation notice must be completed. This action is available in PA7. The effective separation date should be their last date worked.