a. General Sales
The Shepherd University Bookstore is a self-supporting auxiliary enterprise that exists solely to serve the campus community. In addition to merchandising books and supplies required for course work, the Bookstore offers other services and merchandising programs for students and faculty. These include general books and supplies, stationery, souvenirs, imprinted sportswear, rings, and other items related to college life.
B. Textbook Orders
All textbook orders for courses offered by Shepherd University must be Ordered through the Shepherd University Bookstore. Faculty are to order textbooks on the Shepherd University Bookstore Textbook Request form. This form is submitted to the Department Chair for approval and transmittal to the Bookstore Manager. The order form must be filed for fall semester and summer terms by March 15; for spring semester by October 15.
Similarly, orders for supplies for course work should be placed with the Bookstore Manager by March 15 for all and summer terms; by October 15 for spring semester.
Instructors should notify the Bookstore when discontinuing the use of any textbook. Early notification enables the Bookstore to return surplus books for credit when permitted by publishers.
c. Textbook Returns
The Bookstore will, when possible, accept books for credit. To receive full credit, the following conditions must be observed.
- Books must be returned during the second full week of each semester or summer term. Deadline for returning books will be posted and customers must present the cash register receipt. Used books are not returnable.
- There will be no cash refunds. A state warrant will be issued for all credits. However, credit may be applied towards the purchase of another item in the store if it is done at the time the merchandise is returned.
- Books must bear the Bookstore price tag or mark. Books may not be marked in any way.
- To return a textbook the student must present his class schedule, his I.D., a receipt of purchase, and certified copy of the Withdrawal form or notice of administrative change (ADD/DROP SLIP). (If the student has not dropped the class for which the text was purchased or notice of administrative change is not available, a ten percent service charge will be imposed upon the credit given for the returned merchandise.)
- Defective Books – Any book defective in composition or with an entire section missing will be replaced without charge and without regard to time elapsed since purchase.
D. Sales to Students
Faculty and staff members are not permitted to engage in the sale of any commodity or service to students, or act as an agent of any organization engaged in such sales. Textbooks, duplicated and mimeographed materials, and other supplies must be offered for sale only through the University Bookstore. This also applies in those instances in which a faculty member may be the author of textbooks or other materials offered for sale.
When College supplies and resources have been used to produce educational materials for sale to students through the Bookstore, the faculty member and the chair of the respective department must file a completed form, Re-Sale of Educational Materials, with the Manager of the Bookstore. This form assures compliance with copyright laws. All net profits earned from the sale of such materials shall be transferred from the Bookstore Account to the account of the respective department.
e. Sales of Textbooks for Off-Campus Classes
It is the student’s responsibility to obtain the appropriate textbooks for the classes in which the student enrolls. To serve the needs of students enrolled exclusively off-campus, the Bookstore will mail books to the student for the retail price plus postage and handling. Instructors are also permitted to deliver books to classes.
A faculty member may, at his discretion, take textbooks on consignment from the bookstore to the first meeting of classes located away from the main campus. It is the faculty member’s responsibility to return all funds received along with any books not sold to the Bookstore on the next business day immediately following the class meeting.
For classes which meet in the South Branch Valley, books are delivered to the Center in Petersburg for purchase by students. Books are also taken to the first class meeting by Center personnel. The same return policy applies to the South Branch as to the Shepherdstown campus.