Proctoring & Test Accommodations Information
Although there is no time limit on when faculty must be notified by a student wanting to utilize their approved accommodations, the [confidential] approved accommodation letter should be given to each professor as early as possible during the semester, preferably prior to or during the first week of class. This should be done in a meeting during the professor’s office hours. For each semester a student intends to use their granted accommodations, they must provide a copy of their Disability Support Services Accommodation Letter to [each] faculty/staff member in which they are a registered student in the course.
This communication will happen at the discretion of the student. The student is responsible for communicating granted accommodations to their instructor by sharing the DSS provided Accommodation Letter located in their Disability Support Services Sakai DropBox.
Every student registered with the Shepherd University Disability Support Services Office has a DSS Site on their Sakai account. Accommodation Letters as well as pertinent DSS documentation and announcements are available on this Sakai site. Students may use their academic accommodations once it has been communicated with their instructor.
FYI’s about DSS Test Proctoring
- Academic accommodations are not retroactive. For more information on this policy contact the office of Disability Support Services.
- Please note that extended time on quizzes and exams has a standard of time and a half unless otherwise designated by a clinician.
- A student or faculty member that is prepared to do so can email the test dates for all exams, test, or quizzes to the DSS office at the beginning of the semester and have them scheduled all at one time.
- A faculty member may contact the DSS office to submit an exam to the DSS office using the DSS RamPulse submission tool. The DSS Staff will reach out to the student via campus email if the student has not promptly requested test proctoring”
- A student or faculty member may complete the online request form located on the DSS RamPulse web site.
- An email confirming test details will be sent out to the faculty member to ensure quality testing.
- An email will be sent out to the student outlining the testing information to confirm details.
- Your form can be forwarded to the DSS office via email, faxed, or delivered in person to the DSS office.
- Exams, test, or quizzes will be returned to the faculty/staff member in the manner specified during assessment submission on RamPulse.
If you are a student granted testing accommodations, or a faculty preparing to submit an assessment for a student, please review the following description of possible accommodations so that one is familiar with appropriate accommodation use.
Testing accommodations may include, but are not limited to:
- The “notes on quizzes and exams” accommodation grants the student one 4″ x 6″ note card, front side only, to be used during the exam. The notes must be preapproved by the faculty in an effort to assist the student and maintain the integrity of the curriculum. Any accommodation that grants notes on quizzes and exams should be discussed with the faculty member prior to the day of the exam. The student is responsible for discussing the accommodation and seeking faculty approval of the notes at least one week prior to the exam.
- Enlarged Print
- The “enlarged print” accommodation grants a student with 20 font print size. In the circumstance that a student has the “notes on quizzes and exams” and “enlarged print” accommodations, the student will be allowed three 4″ x 6″ index cards, front side only, and a half a 4″ x 6″index card, front side only, to adjust for the size difference in the font.
- Extended Time
- The ‘extended time” accommodation traditionally grants a student with 1.5x the allotted assessment time given by the faculty member. If a student has an extended time accommodation and an exam is 60 minutes long, then the student would have a total of 90 minutes to complete the exam. On the rare occasion that a clinician grants a student 2x the allotted time, the student would have a total of 120 minutes to complete a 60 minute exam.
- Reduced Distractions During Testing
- The “reduced distractions during testing” accommodation grants a student with the opportunity to complete their assessment in a monitored, proctored test location that has a small number of other testers and/or a minimized amount of distractible movements and noises.
- Isolation During Testing
- The “isolation during testing” accommodation grants a student with the opportunity to take their assessment alone in a private, monitored testing room. The student is completely isolated, preventing their experiencing possible noise and movement or distractions.