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Personal Tips For Information Security

– Store protected information on restricted-access network drives or in central databases
– Use a difficult-to-break password with at least eight characters
– Use upper and lower case letters, numbers, and special characters in your password
– Change your password every six months or sooner
– Report suspicious emails or other computer activities to IT Services (x5457)
– Keep anti-virus definitions and operating system patches up-to-date
– Lock your computer screen when away from your desk
– Minimize printing of protected information
– Shred printed documents containing protected information when no longer needed
– Send protected information via an encrypted ZIP file, and call the recipient to give the password

– Store protected information on flash drives, laptops, PDAs, or other portable devices
– Store protected information on local hard drives
– Share your password
– Write down your password
– Visit questionable websites or engage in peer-to-peer file sharing
– Answer emails from supposedly trusted authorities asking for passwords
– Export protected information to spreadsheets or local databases unless absolutely necessary
– Send protected information unencrypted via email or file transfer (FTP)

Top Ten Common Security Mistakes:
– Passwords on Post-It notes
– Poorly chosen passwords
– Unlocked, unattended computers
– Lost laptops, thumb drives, etc.
– Opening strange emails, attachments, or programs
– Unpatched desktop computers
– Sharing sensitive information
– Ignorance of internal threats (e.g. emailed spreadsheet)
– Unreported violations
– Inappropriate computer use (web browsing, file sharing)