DATE: January 9, 2021
Dear Campus Community,
This email includes important and exciting information related to COVID. Please read carefully. I will continue to provide updates as I have them throughout the semester.
- 30 COVID Vaccines were administered to our employees on Friday by our Health Center Staff. This is in addition to the 10 vaccines that were administered to employees December 30.
- I was notified that we will be receiving 40 vaccines next week and 40 the following week for employees. As with everything, this is subject to change.
- Employees selected to be vaccinated are prioritized based on criteria from the state which includes age and/or compromised health (as listed on the survey emailed to all employees on Dec 10, 2020). Conversations are happening at both the federal and state levels as to possible changes in some of the prioritization directives, and we will adapt as the state directs us.
- For every employee who did not respond to the email and survey on December 10, a second email and survey was sent to give another opportunity to respond.
- If you have requested to receive the vaccine, please understand that this is a very fluid situation and we ask for your patience. There may be a situation when someone selected may not be able to take the vaccine on that day. If that happens we will reach out to the next person on the list, you may have very little notice. If you are not available that day don’t worry it will not affect your place on the list.
- ACTION ITEM #1: All employees need to complete the survey whether you want the vaccine, don’t want the vaccine, or are still unsure
- ACTION ITEM #2: If you would like to change your initial survey response or confirm your response, please email firstname.lastname@example.org immediately (for example, if you were unsure and now you know you want the vaccine, please let us know; if you said you want the vaccine but have been able to get the vaccine elsewhere, please let us know.) This is imperative as we work through the limited number of vaccines that are being allotted to Shepherd.
- ACTION ITEM #3: If you are able to find another location to receive a vaccine, i.e. your PCP, a pharmacy, the health department, please do so and let us know ASAP. This may be especially true for out of state employees or those who meet the criteria of older/highest risk populations. Again, this is critical for us to distribute the allotted vaccines efficiently.
- All employees and students who will be on campus, even only occasionally, are required by the state to be tested through Vault (the same PCR, saliva/spit based, self-administered test that was used last semester) at the beginning of the semester.
- ACTION ITEM #4: If you have not yet been tested, employees must do so as soon as possible by going to the Shepherd University Health Center, Gardiner Hall, King Street between Mon-Thursday, 8:30 – 3:00 pm. Supervisors will be given a list of all employees who have not yet done so.
- Our directives from the state (which are subject to change) is to hold weekly testing of 10% of the students who are physically on campus.
- We are no longer required to include employees in surveillance testing.
- We realize some employees wish to be periodically tested on campus. We will evaluate such requests with reference to our inventory of tests, evidence of cause for the testing, and as further guidance is received from the state.
While I have attempted to address your concerns, I know the information above will create even more questions. I will continue to do my best to respond as quickly as I can to specific questions. Please be patient as 1) things change in the state daily, 2) there is much anxiety surrounding COVID, and 3) my inbox is really full. I promise I will do my best to respond to each of you.
Holly Morgan Frye
Vice President for Student Affairs
Director of Community Relations
Chair of Campus Health Task Force