DATE: June 18, 2020, 6:58 P.M.
All Residents Need to Complete the Fall 2020 Plans Form by June 26
The health and well-being of our Shepherd University community continues to be a top concern as we look forward to your arrival on campus for the Fall 2020 semester. In support of this goal, the University will be converting on-campus residential space to single occupancy rooms for the Fall 2020 semester due to the continued prevalence of the COVID-19 virus. We will further evaluate the Spring 2021 semester later this fall
All residents need to complete the “Fall 2020 plans” form that can be found on the Good Living Portal not later than Friday, June 26 by 5pm. New housing placements will be announced on July 13 via email and on the Good Living Portal.
Students will live in a single occupancy room unless they request to have a roommate in a double occupancy room. Students living on campus will be charged at the double occupancy rates asopposed to the higher single occupancy rates during these special conditions.
Your options on the Good Living Portal are (more detail below):
- I am planning to enroll in the fall and will live in a single occupancy space on campus.
- I am planning to enroll in the fall and would like to have a roommate in the same room (decline the single occupancy opportunity). Please note that this may be the only way to insure you are living in your current assigned space on campus.
- I am planning to enroll in the fall and would like to stay in a local hotel.
- I am planning to enroll in the fall, but will request to live off campus.
We recognize that these changes may cause uncertainty. Unfortunately, we won’t be able to honor all requests, but we will try to match requests and preferences as much as possible. New housing placement decisions will take into account student requests, class standing, and original application dates for the 2020-21 Housing Application.
While you make your decision, it is important to note that living in the residence halls will be different than it has been in the past. To promote safer environments, the University is implementing steps such as:
- new policies regarding required face covering wearing in shared spaces such as corridors, lobbies, lounges, and around campus,
- enhanced cleaning procedures,
- following social distance standards such as maintaining at least 6 feet of distance from other people,
- changed traffic patterns within the residence halls in order to limit personal contact,
- limited guest visitation to only those who live within the same residence hall, at least for the first half of the semester until we get more understanding of conditions,
- reduced use of common areas such as lounges, kitchens, and study rooms, and
- temporary relocation of residents who are diagnosed as COVID positive or probable during isolation, while other residents living in the same suite, apartment, or wing will be in quarantine for 14 days or until cleared.
Explanation of Options:
1. I am planning to enroll in the fall and will live in a single occupancy space on campus
- Select this option if you are accepting the opportunity to live in a single occupancy room at a double occupancy cost.
- Every effort will be made to keep you in the same community, but we cannot guarantee a specific placement or housing style. For example, a group of four friends who signed up to live together in the apartments may have 2 people remain in single occupancy rooms in the apartment, while the other 2 people could live in single occupancy rooms in a different housing style such as the suites or traditional.
- You have the opportunity to request someone to share the other bedroom in a suite or apartment, if that is your placement. All individuals must submit the Fall Housing Plans form and request each other in order to confirm this placement.
- If you are selecting this option, you must sign the Resident Agreement Addendum, which will be posted on the Good Living Portal by July 11.
2. I am planning to enroll in the fall and would like to have a roommate in the same room, ensuring my current on campus space if requested (decline the single occupancy opportunity
- Select this option if you would prefer to have a self-selected roommate within the same bedroom as you.
- By selecting this option, you are declining the opportunity to have a single occupancy room. Please note that COVID-19 is often spread by person-to-person contact, so sharing a space with someone may impact the likelihood of exposure.
- You will have the opportunity to request someone to share the bedroom with you. If you are requesting to be in a suite or apartment, all individuals must submit the Fall Housing Plans form and request each other in order to confirm this placement.
- For example, four residents who had agreed to live together and selected an apartment may continue to do live there by selecting this option and listing the other person’s names on the Fall Housing Plans form. Residents who request to stay together and fill an entire space are likely to remain in the same location.
- If you are selecting this option, you must sign the Resident Agreement Addendum and the Resident Agreement Voluntary Doubles Addendum, which will be posted on the Good Living Portal by July 11.
3. I am planning to enroll in the fall and would like to stay in a local hotel
- Select this option if you would prefer to stay in a local hotel for at least part of the semester.
- The rooms will include a queen size bed, dresser, closet, TV, small fridge, microwave, and private bathroom. Only one person will occupy each room.
- Priority given to sophomores, juniors, seniors, and graduate students.
- Housekeeping services will not be provided within the room. Students will be responsible for cleaning their own spaces regularly and providing their own linens.
- A small laundry area is provided on each floor. Other hotel amenities will not be accessible.
- EPTA bus transportation is anticipated to be provided and parking spaces will be available at the hotel.
- As spaces become available on campus during the school year, students will likely move from the hotel to a residence hall or apartment space.
- Residence Life staff members will be on location and University policies, including those related to social distancing, will be in effect.
- The cost for the hotel will be comparable to residence halls prices.
- If you are selecting this option, you must sign the Resident Agreement Addendum and an Off-Campus Facility Addendum, which will be posted on the Good Living Portal by July 11.
4. I am planning to enroll in the fall, but will be requesting to live off campus.
- Select this option if you will be enrolled in classes, but you want to live off campus due to an extenuating circumstance.
- You must complete either the “Agreement Termination” or “Off-Campus Request” form on the Good Living Portal in order to be considered for this option. The Fall Housing plans form will not be considered the application.
- Applying for off campus does not necessarily guarantee that it will be approved.
- This exception would be granted for one year only and students would need to reapply by April 1, 2021 for the 2021-22 academic year.
- Outcomes of the requests will be communicated by email on July 13.
5. Other (such as not returning in the fall, or another request)
- Select this option if we have not identified your plans for the fall.
- Provide additional information you would like to share about your fall plans, such as if you are transferring to another school, etc.
We are excited to offer this opportunity as a means of supporting you. This transition will be a major change for everyone. Please be patient as we work through this process – we will not announce anyone’s placement until they have been finalized.
Please complete the Fall Housing Plans form by Friday, June 26 – and advise your friends, teammates, classmates, and others to do the same. Having this information will help guide our decisions.
Please let us know if we can provide any additional information for you. We will have more information available online beginning on Friday afternoon, including Frequently Asked Questions. Please email email@example.com or call 304-876-5172 to ask more specific questions.