The evaluation process is subject to revision upon the recommendation of the Faculty Senate and the Provost/VPAA and the approval of the University President.
a. General Statement: All faculty members are given the opportunity to respond in writing to any evaluation and have that response included in the faculty member’s evaluation documents. In addition to the procedures described below, each year the Director of EPPC provides comments on each EPPC member to the respective College Deans. The Dean, School of Graduate and Professional Studies may provide comments on graduate faculty to the respective College Deans. Copies of all evaluations are forwarded to the Provost/VPAA.
b. Non-tenured Faculty:
i. Non-tenured Faculty Evaluations: All non-tenured full-time teaching faculty are evaluated annually by the College Dean in consultation with the faculty member’s Department Chair/School Director; this evaluation process includes classroom visitation. This annual evaluation serves as a basis for decisions concerning retention.
By March 1, each non-tenured faculty member must submit, to the College Dean and the Department Chair/School Director, an annual report of professional activities in the areas of performance as outlined under “Criteria”. This report, accompanied by a cover letter, are also the basis of the application for merit by the non-tenured faculty member.
ii Non-tenured Faculty Criteria
The following criteria, standards and procedures will be considered in evaluation of non-tenured faculty for retention. These criteria are consistent with those applied in promotion and tenure consideration.
1. Progression toward the possession of the terminal degree and/or the requisite number of graduate hours toward the doctorate and experience requirements. Requests for exceptions are considered only in unusual circumstances and must be made at the initial employment. (See Academic Rank qualifications.)
2. Excellence in teaching as evidenced by recent and regular evaluations and classroom visitations. Each semester the non-tenured faculty member will have all courses evaluated by the students at the end of the term.
By March 1 annually, a scheduled classroom visitation shall be conducted in the following manner: year 1, by a faculty peer as determined by the department/school, year 2, by the Department Chair/School Director, and year 3, by the College Dean. This rotation shall be repeated one time or until the faculty member earns tenure. The evaluator shall contact the faculty member to schedule this visit at a time convenient for the evaluator and the faculty member. The classroom evaluator shall prepare a written evaluation using the Classroom Visitation Evaluation Form of the observed teaching effectiveness. This teaching evaluation will be shared with the faculty member in a face-to-face conference prior to being included in the faculty member’s annual evaluation documents. If at any time it is deemed that the faculty member needs mentoring beyond what the College and/or department/school can provide, the Dean of the College may call upon the Dean of the Ruth Scarborough Library and the Center for Teaching, Learning and Instructional Resources as an additional resource.
3. Professional growth as evidenced by scholarly research or creative work appropriate in the discipline or field of appointment. Such evidence may include publication, presentation of scholarly papers at professional forums, participation and/or recognition in juried shows, recitals, or other achievements of professional stature.
4. Evidence of professional service, manifested in activities that add to the positive image of the discipline, the department/school, the College, Shepherd University, and the State of West Virginia, including involvement in professional organizations at the national, regional, and state level.
5. Plans for next year. The faculty member shall comment on plans and goals for next year, including courses to be taught, service assignments, and any plans for research and creative activities.
iii. Evaluation conference. By April 30, after the collection and consideration of the evaluation data, the College Dean will formally conference with the non-tenured faculty member. This discussion will be the basis of a report and/or recommendation made to the Provost/VPAA. The faculty member will sign the annual evaluation agreeing or attach a rejoinder.
c. Tenured Faculty Evaluation Process:
An annual report of activities shall be prepared by all tenured faculty members and submitted to the Department Chair/School Director and the College Dean by March 1.
Student evaluations: Each semester, the tenured faculty member will have all courses evaluated by the students at the end of the term. .
After earning tenure, evaluations are conducted in the following manner:
The first year after earning tenure, the faculty member submits a self-evaluation via an annual report that includes a summary and/or discussion of student course evaluation and a report of professional activities to the College Dean and the Department Chair/School Director. These are archived by the Department Chair/School Director and the College Dean.
The second year after earning tenure, the faculty member submits an annual report that includes a summary and/or discussion of student course evaluation and a report of professional activities to the College Dean and the Department Chair/School Director. The Department Chair/School Director will prepare a written evaluation of the department members based on the student evaluations and the annual report. The College Dean will prepare an evaluation of the Department Chair/School Director. This written evaluation is shared with the Department Chair. Each faculty member will be given opportunity to respond in writing to the Chair/Director’s or Dean’s evaluation. This evaluation is archived by the College Dean and the Department Chair/School Director.
The third year after earning tenure, the faculty member submits a self-evaluation via an annual report that includes a summary and/or discussion of student course evaluation and a report of professional activities to the Department Chair/School Director and the College Dean. This report is archived by the College Dean and the Department Chair/School Director.
Fourth Year Evaluation by the College Dean: Every fourth year after earning tenure each full-time tenured faculty member will be evaluated by the College Dean. Each semester, the tenured faculty member will have all courses evaluated by students at the end of the term. Additionally, in this same semester, a classroom visitation will be conducted. The College Dean, Department Chair/School Director and faculty member will come to mutual agreement as to who will visit the classroom and what class is to be visited. The Dean, the Department Chair/School Director or a peer evaluator may be selected to visit the classroom. Subsequent to the visit, a written evaluation shall be prepared by the evaluator, (Classroom Visitation Evaluation Form) and a face-to-face conference between the classroom evaluator and the faculty member will be conducted prior to the fourth-year evaluation by the College Dean. This evaluation form, and any rebuttal by the faculty member, will be forwarded to the College Dean and may be included in the faculty member’s evaluation documents. This evaluation is archived by the College Dean and the Department Chair/School Director.
Should a faculty member receive sabbatical leave, or any extended leave, the four-year rotation is suspended for the period of the leave and will resume when the faculty member returns from leave.
Special Provision relating to Deans, Department Chairs/School Directors, and all Faculty Personnel Policies
Effective July 22, 2016, notwithstanding any other provision of the Faculty Handbook, in relation solely to the School of Nursing and faculty assigned to it at the undergraduate or graduate level:
- The School Director of Nursing shall be the immediate supervisor of all department faculty.
- Promotion and Tenure and pre-Tenure processes are not modified in any manner by these Special Provisions.
- Each full-time faculty member in the School shall submit a copy of the Annual Report to the Director contemporaneous with submission to the Dean.
- The Director of Nursing shall complete the performance review of every faculty member each year after the submission date for the Annual Reports and prior to April 10. The performance review will be submitted to the faculty member, with copies to the Dean and the Provost/VPAA.
- The Dean of the College shall complete a “Dean’s Evaluation” of faculty in the department consistent with provisions of the Handbook providing for evaluations by the Dean. These will be completed following the Director’s Annual Evaluation. Copies of the Dean’s Evaluation will be submitted to the faculty member evaluated, the Director, and the Provost/VPAA.
- In the instances of part time or full-time faculty who are not evaluated by the Dean under the provisions of the Handbook, after receiving the Annual Performance Evaluation by the Director, the faculty member may request a Dean’s Evaluation to be completed also, at the faculty member’s discretion. Such a request should be submitted in writing to the Dean within two weeks of receipt of the Annual Performance Evaluation, and the Dean shall be expected to complete the Dean’s Evaluation before July 1. In the case of graduate-status faculty of the department, the references in this section shall include an option to request a Dean’s Evaluation by the Dean of Graduate Studies.