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wvOASIS/Kronos Information

What is Kronos?

The State of West Virginia has implemented a new Enterprise Resource Planning (ERP) system called wvOASIS.  One component of that ERP is Kronos, which is a leave management system and a time keeping system.  Shepherd University is required by the State to adopt this system.

Timely Monitoring Required

The new Kronos leave management and time keeping system requires careful monitoring by supervisors.  It is recommended that supervisors develop a habit of checking Kronos every day.  The consequences of inaction are severe:  Employees will not be paid if their time and leave are not submitted and approved in a timely manner.

Leave and time must be submitted by employees and approved by supervisors within the current pay period.  Pay periods will consist of two-week periods beginning on Saturday and ending on Friday.  If leave is submitted by an employee but not approved by the supervisor within the current pay period then that employee will not be paid for that time even if that employee is on the salaried payroll (i.e., “exception paid”) – as opposed to being on the hourly payroll (i.e., “positive paid”).  If leave and time are not submitted and approved within the current pay period, several steps are required by the supervisor and by the Human Resources staff and Payroll staff to retroactively correct that error.

myApps Accounts

In order to use the Kronos leave management system and time keeping system, employees and supervisors must have myApps accounts.  Instructions for creating a myApps account can be found here.

Who will use Kronos?

Kronos will be used by all staff and faculty who accrue leave as well as all hourly employees (including student employees), plus the people who supervise the employees in those categories.  Adjunct faculty members and full-time faculty members who do not supervise leave-earning or hourly employees will not be using Kronos.

Kronos Time Keeping Refresher Training for FLSA Changes 10-5-2016

Kronos Leave Management System Manual – Revised 6-28-2016

Kronos Time Keeping Manual – Revised 6-28-2016

Kronos Leave Management and Time Keeping Training – Revised 6-30-2016

Kronos Cheat Sheet – How to Request Leave and How to Approve Your Timecard

Kronos Cheat Sheet – How to Clock In and Out with ESS Timestamp

Kronos Cheat Sheet for Supervisors – How to Approve Employees’ Timecards and Leave Requests

How to See Your Pay Stub