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Section IV: Expenses and Financial Assistance
Tuition and Fees
Payment
The West Virginia Higher Education Policy Commission regulations require the University to operate strictly on a cash basis with all payments and obligations being collected in advance. All tuition and fees must be collected in full for each semester on enrollment (registration) day.
If payment is made by check, registration will be considered incomplete until the check covering the required fees has cleared the bank on which it is written. The cashier will accept cash, money orders, or approved personal checks written for the exact amount of the obligation. All checks must be payable to Shepherd University and third-party checks will not be accepted. A student's registration may be cancelled when payment is made by a check which is dishonored by the bank. If the returned check is in payment of tuition and fees, the business office is required to declare the fees unpaid and registration cancelled. The return of a check for any reason constitutes late registration, and the applicable late-registration fee shall be assessed. In such case the student may be reinstated upon redemption of the unpaid check, payment of the $10 returned check handling charge, and payment of the applicable late fee of $25. The returned check fee of $10 will be collected for each check returned unpaid by the bank upon which it is drawn, unless the drawer obtains an admission of error from the bank.
All student charges are payable at the time of registration for each semester. Students in debt to the University from a previous semester or term will not be permitted to enroll until all obligations are paid. Any outstanding and unpaid financial obligation to the University can result in withholding the student's grades, transcript of credits, diploma, and official reports. Students will not be permitted to attend classes until registration has been completed.
If a student has borrowed a short-term loan or has had any other outstanding financial obligation with Shepherd University and has defaulted, i.e., his or her account has been referred to an attorney, the magistrate's court, or a collection agent, the student will not be eligible to borrow short-term loans in the future.
Student employees will be required to pay tuition and fees at the same time as other students. The student employee will receive monthly paychecks from the State of West Virginia for work performed during the previous month. All fees and expenses are subject to change without prior notice.
Enrollment Fees Per Semester 2006-2007
West Virginia Students Enrolled in a 4-year Program
| Hours Enrolled | Enrollment Fee | Hours Enrolled | Enrollment Fee |
| 12 Hours or more (full-time) | 2,174.00 | 6 Hours | 1,062.00 |
| 11 Hours | 1,947.00 | 5 Hours | 885.00 |
| 10 Hours | 1,770.00 | 4 Hours | 708.00 |
| 9 Hours | 1,593.00 | 3 Hours | 531.00 |
| 8 Hours | 1,416.00 | 2 Hours | 354.00 |
| 7 Hours | 1,239.00 | 1 Hour | 177.00 |
Out-of-State Students Enrolled in a 4-year Program
| Hours Enrolled | Enrollment Fee | Hours Enrolled | Enrollment Fee |
| 12 Hours or more (full-time) | 5,732.00 | 6 Hours | 2,838.00 |
| 11 Hours | 5,203.00 | 5 Hours | 2,365.00 |
| 10 Hours | 4,730.00 | 4 Hours | 1,892.00 |
| 9 Hours | 4,257.00 | 3 Hours | 1,419.00 |
| 8 Hours | 3,784.00 | 2 Hours | 946.00 |
| 7 Hours | 3,311.00 | 1 Hour | 473.00 |
Rates are subject to change and approval of the West Virginia Higher Education Policy Commission.
Audit Fees Per Semester
Enrollment fees for students enrolled in courses for audit (without credit) are the same as if credit were given.
Explanation as to Use of Enrollment Fees
| West Virginia | Out-of-State |
| Students | Students |
| (Full-Time Rate) | (Full-Time Rate) |
| Capital Fees: Restricted for statewide | $302.00 | $777.00 |
| capital improvement purposes by West |
| Virginia Statute. |
| Intercollegiate Athletic Fee: Restricted to | 153.00 | 153.00 |
| defray expenses associated with the |
| University's intercollegiate athletic program. |
| Intercollegiate Athletic Equity Fee: Restricted to | 50.00 | 50.00 |
| defray expenses associated with the |
| Institution's compliance with Title IX. |
| Student Activity Fee: Restricted to defray | 36.00 | 36.00 |
| expenses associated with the University's student |
| activity programs with recommendations |
| from the Student Government Association. |
| Technology Fee: Restricted to defray expenses for the | 66.00 | 66.00 |
| development of University technology. |
| Co-Curricular Fee: Utilized to defray expenses | 39.00 | 39.00 |
| associated with organized educational |
| activities related to instructional programs. |
| Recreation Fee: Provide comprehensive recreation | 35.00 | 35.00 |
| program for general student body. |
| Student Union Fee: Restricted to defray building | 69.00 | 69.00 |
| and other expenses associated with the |
| Shepherd Student Center. |
| University Operation Fee: Unrestricted for | 1,398.00 | 4,481.00 |
| general operating purposes. |
| Medical Fee: Restricted to defray expenses associated |
| with the University's Health Center | 26.00 | 26.00 |
| TOTAL | $2,174.00 | $5,732.00 |
Refund Policy
Students who withdraw in accordance with University procedures may receive a refund of tuition and fees in accordance with the schedules outlined below. The refund calculation is based on the amount paid toward tuition and fees. (No refunds on partial withdrawals.) Refunds are determined from the first day of the school term, which officially begins with orientation and registration days. The official withdrawal date is certified by the registrar. Refund checks are issued through the State Treasury, and receipt of a refund may take up to six weeks depending upon the date of withdrawal.
| Regular Session |
| During first and second weeks | 90% |
| During third and fourth weeks | 70% |
| During fifth and sixth weeks | 50% |
| Beginning with seventh week | No Refund |
Summer Terms
| During first and second class days | 90% |
| During third and fourth class days | 70% |
| During fifth and sixth class days | 50% |
| Beginning seventh class day | No Refund |
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| Special Fees |
| Admissions Application Fee (undergraduate) | $35.00 |
| Graduate Application Fee | 40.00 |
| Admissions Deposit (nonrefundable) | 100.00 |
| Art Studio Fee (per course) | 30.00 |
| Diploma Replacement | 20.00 |
| Graduation Fee | 35.00 |
| I.D. Card Replacement | 25.00 |
| Late Payment Fee | 25.00 |
| Late Registration Fee | 25.00 |
| Orientation Fee | 75.00 |
| Regents B.A. Degree Evaluation | 300.00 |
| Science Lab Fee | 20.00 |
| Special Examination (per credit hour) | 25.00 |
| Emergency Transcript | 15.00 |
| Transcripts--after first transcript | 5.00 |
| Parking Fee | 45.00 |
| Music Lab Fee | 30.00 |
| MAT Transcript Analysis Fee | 20.00 |
| CIS Lab Fee | 25.00 |
| Applied Music Fee (per credit hour) | 306.00 |
| Education Fee | 30.00 |
| Health, Physical Education, Recreation and Sports Fee | 30.00 |
| Nursing Lab Fee | 30.00 |
| Nursing Program Fee | 50.00 |
| R.B.A. Posting Fee (per credit hour) | 10.00 |
| Electronic Course Fee (per credit hour) | 25.00 |
| Return Check Handling Fee | 10.00 |
| Communication Course Fee | 25.00 |
| Family and Consumer Sciences Fee | 25.00 |
| Graduate Posting Fee (third party courses/credit hour) | 35.00 |
Reduced Tuition and Fee Program for West Virginia Residents who are at Least Sixty-five Years of Age
1. To be eligible for this program the applicant must fill out the application/registration form completely and chose one of two options:
register under this program for all classes for credit.
register under this program for all classes for noncredit.
(A student cannot mix these two options or mix this program with regular tuition course registration.)
2. A student eligible for this plan may only register in the Office of the Registrar during the late registration add/drop period in a section with at least two openings at the time of registration and with the written consent of the department chair.
3. The total tuition and standard fees for the credit option will be 50 percent of the normal rates charged to state residents by Shepherd University.
4. The total tuition and standard fees for the noncredit option will be $12.50 per credit hour.
5. Students under this plan will be expected to pay full charges for special fees, including laboratory fees, that are required of all other students. Such students are subject to regular parking rules and fees.
6. No late fee will be charged.
7. In lieu of a grade, an AU will be entered for courses in the noncredit option.
8. Students may withdraw according to established dates.
9. Must pay at time of registration (at the cashier's window) to avoid being dropped for nonpayment.
10. The standard refund policy applies, as do all other University policies not specifically addressed herein.
11. All University academic policies apply.
12. Students registered under this program cannot preregister for the next term.
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