Article I – Name
Section 1. The governmental organization of the students of this
institution shall be known as the Student Government Association of
Shepherd University (SGA).
Section 2. Any enrolled degree seeking undergraduate students of
Shepherd University shall be members of the Student Government
Association, but only those serving as senators in this body will
have a voting seat.
Article II - Governing Power
Section 1. The Student Government Association shall be divided into
three departments: Executive (Executive Board), Legislative (the
Student Senate), and Judicial (the Campus Judicial Board), which
shall be separate and distinct.
Article III - Student
Bill of Rights
Section 1. The student has the right to be considered in for
membership in any student organization or group without regards to
race, age, gender, sexual orientation, handicap, nationality, and
religious or political beliefs.
Section 2. The student is guaranteed all rights given to him or her
in the United States Constitution, Bill of Rights, by the state of
West Virginia and the Shepherd University Student Handbook.
Section 3. The student has the right to petition the Student
Government Association for consideration of policies.
Section 4. The SGA may not review a student’s academic, personal, or
disciplinary record without written permission from the same
Section 5. The student has the right to appear before the Senate
regarding any matter under consideration by the Senate, subject to
Section 6. The student has the right to establish a free press and
publish in any medium, free from censorship or other official action
intended to control content, or edit policy or content by any
person; to form, join and participate in any group for any legal
purpose, and the right to use campus facilities in accordance with
Section 7. The student has the right to petition the Student
Government Association for any new right to be guaranteed by the
Student Bill of Rights, or cessation of a violation of right
guaranteed by the Student Bill of Rights.
Article IV - Legislative
Section 1. The legislative power of the Student Government
Association shall be vested in the Student Senate.
A.)A duly constituted meeting will occur when a quorum, being
two-thirds of the regular membership of the Senate, is present.
B.) The Senate shall enact no legislation or pass any motions unless
a quorum is present.
C.) The Senate will operate under Robert’s Rules of Order.
Section 2. The internal powers enumerated to the Student Senate.
A.) To enact legislation in support of the best interests of the
entire student body.
B.) To pass by a 2/3 vote any motion brought to the floor of the
C.) Student Government Association budget and appropriations to
Student Activities and Co-curricular Activities must be approved by
a two-thirds majority vote of all members of the Student Senate.
D.) To override the Presidential veto by a two-thirds majority vote
of those present at a duly constituted meeting of the Senate.
E.) Approve by a 2/3 majority vote any appointment made by the
President, with the exception of the executive board.
F.) Remove by a two-thirds majority vote, for any cause, any person
appointed by the President.
G.) Determine rules for governing its meetings, punish members, and
if necessary by a two-thirds majority, vote to expel a member.
H.) Establish all committees necessary to serve at the will and
necessity of the Senate.
Section 3. The external powers enumerated to the Student Senate.
A.) Work with the administration of the University in establishing
rules and regulations governing student life.
B.) The right to request and receive information or explanation on
any subject the Senate deems pertinent to Student Life and to
present recommendations to the administration and faculty.
C.) Assist and advise the University in preparing any literature,
including but not limited to the University Handbook, Student
Handbook, or any other publication which may directly affect student
D.) Call meetings of the student body or any part thereof when such
meetings shall be deemed necessary.
E.) Recognize all campus organizations if they meet the criteria
established by the institution and the Student Government
F.) Penalize any recognized organization, which is a member of the
Senate and refuses to abide by the rules and regulations of the
Student Government Association.
1. By a two-thirds vote of the Senate, revoke an organization's seat
in the Senate and all the rights and privileges included.
2. By a two-thirds vote of the Senate, an organization whose seat
was revoked may be declared ineligible for future benefits until the
seat is restored.
Section 4. The Composition of the Student Senate.
A.) Any recognized student organization on the Shepherd University
campus may be granted a seat if it so desires, providing the
organization meets rules established by the Student Government
Association and has been recognized by the Student Government
B.) Providing an organization fulfills the requirements for
recognition set down by the Student Government Association, the
organization will then be considered for recognition by the Senate.
A two-thirds majority vote will be required to recognize an
organization, and upon recognition of the organization, the
organization’s Senator will be granted all rights vested in the
Section 5. Senator qualifications.
A.) Any member of a recognized organization may be eligible to be a
Senator for that organization providing they carry a full course
load of at least twelve credit hours and have a 2.2 overall Grade
B.) All senators shall serve for at least one semester. If the
organization they represent wishes to recall, terminate, or
otherwise end a Senator’s term, the organization must give notice to
the Student Government Association President, and replace them with
a individual qualified according to Article IV, Section 5,
Article V - Executive Branch
Section 1. Powers of the President.
A.) The Executive Power of the Student Government Association shall
be vested in the President who will be the official representative
of the Student Government Association.
B.) The President shall have the power and the authority to enact
all resolutions, make all appointments, present all recommendations,
and allocate all appropriations deemed necessary.
C.) The President shall be the ex officio member of all committees
established by the Student Government Association.
D.) The President shall preside at meetings of the Senate.
E.) The President will only have a vote if a vote is needed to break
F.) The President shall have the power to execute policies of the
G.) The President shall have the power to call sessions of the
Senate at any time it is deemed necessary.
H.) The President shall have the power to veto acts of the Senate,
but such veto may be overridden at any time by a two-thirds majority
vote of senators present at a duly constituted meeting.
I.) The President shall have the power to formulate policy and
suggest it to the Senate.
J.) All appointees of the President shall serve at the will and
pleasure of the President and may be removed by the President for
any reason, after the President first notifies the Senate.
K.) The President may call a conference of all organizational
Presidents when deemed necessary.
L.) The President shall appoint the Executive Board, which will
consist of the Secretary, Treasurer, Campus Relations Officer, and Parliamentarian.
Section 2. Powers of the Vice-President.
A.) The Vice-President shall assume the powers and responsibilities
of the President upon the absence or inability of the President of
the Student Government Association to preside at any meeting of the
B.) The Vice-President may waive the responsibility of presiding
over the Senate in the President’s absence to another member of the
C.) The Vice-President shall be ex officio of any committees
established by the Senate.
D.) The Vice-President shall be the student representative to the
Shepherd University Board of Governors.
E.) If the President of the Student Government Association is unable
to complete his or her term of office, the Vice-President will
become President for the remainder of the term of office. The new
President shall nominate a new Vice-President, who is eligible
according to Article V, Section 3. The nominee shall be subject to
approval of the Senate. A two-thirds vote of those present at a duly
constituted meeting of the Senate is needed for confirmation. If the
Senate rejects the nominee, the process of nomination and
confirmation begins again.
Section 3. Officer Qualifications.
A.) Candidates for President or Vice-President must have completed
at least two regular semesters at Shepherd University.
B.) All officers must carry a full course load of at least twelve
credit hours and have a cumulative grade point average of 2.5.
Section 4. Impeachment Procedure.
A.) The President and/or Vice-President of the Student Government
Association can be removed from office by three-fourths majority of
the Senate membership voting on a petition of one-third of the
students at Shepherd University.
B.) If the President alone is removed from office, refer to Article
V, Section 2, Sub-section E. If the Vice-President were removed, the
President shall appoint a new Vice-President qualified as specified
in Article V, Section 3; this individual is subject to approval of
the Senate by a two-thirds majority vote. However, if both parties
are removed, new elections must occur and the new board must be
installed and fully functional within two weeks.
Article VI - Election
Section 1. An appointed Election Committee shall run elections.
A.) The election committee is required to publicize, regulate, and
hold all campus wide elections under the election rules established
by the Senate.
B.) No person who is a candidate in an election may serve on the
Election Committee that oversees the same election.
Section 2. President and Vice-President Elections.
A.) Elections must be held by the second week after Spring Break.
The new executive board must be installed and fully functional for
minimum of two meetings before the end of the academic year.
B.) If there are no candidates for the offices of President and
Vice-President, the Senate shall nominate at least two qualified
candidates for each office.
Article VII - Amending
Section 1. The following may initiate amendments to the Student
Government Association Constitution:
A.) A two-thirds vote of the Senate at a duly constituted meeting,
B.) A petition signed by no less than five percent of the Student
C.) The Executive Board.
Section 2. An amendment shall be effective when ratified by a 2/3
majority of those voting in a campus-wide election.
Article VIII - Ratification
Section 1. This Constitution shall take effect immediately upon
ratification by a majority of those voting in a campus-wide
Section 2. Effects of the Ratification of Student Government
A.) The Constitution shall supersede, replace, and make null and
void any conflicting policies formerly held by the Shepherd
University Student Government Association and all previous
Constitutions of the student body of Shepherd University.
B.) Current officers as well as current members of the Senate shall
remain in their positions.
C.) The Student Government Association Constitution supersedes all
other organizational constitutions, provided that the organization
is a member of the Student Senate and/or is recognized by the
Shepherd University administration.
Article I. Allocations/ Reward Money
*Not for routine organizational expenses. This money is for
conferences, special programs, etc.
Section 1. Every recognized organization of the Student Government
Association is entitled to allocations money no less than $2001 and
no more than $500 for academic year after presentation of proper
receipts. The allocation amount is equal to 50% of the amount the
organization can prove is actually spent. The purchases on the
receipts must follow state guidelines. No money will be paid before
an event under any circumstances.
Section 2. Reward money may be available for various programs at the
discretion of the Student Government Association Executive Board.
Section 3. Applications for allocations must be submitted and reward
money must be picked up by April 30 of the academic year in which
they occurred. Failure to do so will result in the loss of the
allocation or reward.
Article II. Recognition
Section 1. All organizations must fill out a Recognition Renewal
Form at the beginning of each new academic year.
A.)Organizations that have lost recognition are not entitled to
apply for an allocation of $200. They may receive the reward money
(while actively pursuing reinstatement) and after one full academic
year (from date of re-recognition) are eligible for the full $200
B.)If an organization loses recognition, that group can gain
re-recognition in the Student Government Association by written
1.) Pay a reinstatement fee of $50.00.
2.) Pay $15.00 fee and perform a community service activity in which
no less than 5 active members participate.2
Section 3. Should an organization lose recognition 21 days or less
from the date an allocation for that group was M/S/P, that
organization will be responsible for paying back 50% of the amount
of money they received. This allocation must be paid back prior to
being readmitted to the SGA per Article II, Section 2B.
Article III. Budget
Section 1. The Executive Board shall propose an annual budget, which
will be voted upon by the Senate. The treasurer of the SGA shall by
the chair of this committee. The president of SGA will be vice-chair
of this committee. The decision is presented to the Senate and will
pass on the majority vote of those present at a duly constituted
Section 2. Budget proposals are due to SGA Executive Board at least
one week prior to the budget hearing. The dates of the hearings are
set by the Treasurer.
Section 3. The Executive Board must set up a time to discuss budget
requests with all groups eligible for funding.
Section 4. No group funding shall be used for international travel.
Canada and Mexico are subject to exemption.
Section 5. Once voted on by the Senate, budgets are final, unless
there is a M/S/P and two-thirds majority vote to change the budget.
Article IV. Elections
Section 1. Requirements for those running
A.)SGA executive board- 2.5 GPA, full time student
B.)SLC- 2.5 GPA, full time student
C.)Class Officers- 2.2 GPA, full time student
D.)Homecoming- Nominated by organizations
E.)All candidates must sign a grade release form and the election
Section 2. Rules to follow during election
A.)It is the policy of Student Life Council and Shepherd University
that all clubs and organizations must have flyers or signs approved
beforehand; therefore, SGA must approve and stamp any election
flyers before posting.
B.)Everyone who is running has the right to hang up flyers to
campaign and it is considered an infraction if those signs are taken
down by the opposition.
C.)No signs and no campaigning inside the buildings where the
balloting is being held.
D.) Signs that are posted in balloting areas need to be taken down
the night before balloting begins in that building.
E.) All signs need to be taken down after the election within 72
Section 3. Penalties for infractions
A.)Infractions will be reported using an Election Infraction form
and will be reviewed by the Election Committee.
B.)The Election Committee will then either disqualify the candidate
or allow them to continue running.
C.)Disqualifications are determined at the discretion of the
Election Committee. The committee will have the final say in the
Section 4. The chair of the Election Committee will be the
parliamentarian of the Student Government Association Executive
Board, unless he/she is on the ballot at which time the chair will
be a member of the Executive Board not on the ballot as decided by
the SGA president. If all members of the Executive Board are on the
ballot, the President will nominate a Chair from the Senate. This
nomination will then be brought to vote by the Senate.
Section 5. Requirements for a Chair if the Parliamentarian cannot
serve in the position and if no one on the board can hold this
A.)Member of the Senate
B.)Not on the Ballot
C.)Nominated and receives a simple majority in the Senate
Section 6. Candidates will have three business days to contest the
A.)The Elections Committee is required to publicize, regulate, and
run whole campus wide elections. The President, upon request, may
also instruct the Election Committee to regulate and hold non-campus
Section 8. The elections committee will be held in the Fall and
Spring. The Fall elections are to be held with Homecoming and the
Spring elections to be held two weeks after Spring Break.
Article V. Student Activity and Co-Curricular Attendance
Section 1. Student activity and Co-Curricular groups have the right
to motion, initiate discussion, and vote in all SGA meetings.
Section 2. Absences over two will be taken into consideration during
Section 3. Voting members must be students, whose GPA is not less
than 2.2 and carry no less than 12 credit hours per semester.
Section 4. Co-curricular, Student Activity groups, and recognized
SGA organizations may only have one voting member. No senator can
represent more than one Co-curricular, Student Activity, and
recognized SGA organization.
Section 5. Faculty/Staff/advisor(s) may represent a group and
prevent an absence from being recorded, but he/she will not have the
power to vote or make motions.
Section 6. Quorum will be established by the number of recognized
Article VI. Executive Board Duties
Section 1. President
A.)Ensures student representation to multiple University committees,
including, but not limited to: Safety, Buildings and Grounds,
Administrative Council, Student Life Council, Master Planning,
Strategic Planning, and Parking.
B.)Facilitates meeting of the Executive Board and Senate.
C.)Is a liaison between the SGA and the University administration.
D.)Attends regular meetings with the Vice President of Student
Affairs and the University President.
E.)Serves as an ex-officio of any committee established by the
Section 2.Vice President
A.)Serves as a student representative to the Shepherd University
Board of Governors.
B.)Serves as ex-officio of any committee established by the Senate.
C.)Facilitates staffing of sports concessions.
Section 3. Secretary
A.)Serves as custodians of all records of all Senate and executive
Committee meetings and handles all Senate and Student Government
B.)Will take attendance at all meetings and make sure that there is
a quorum for all meetings.
C.)Sends letters to organizations who have lost recognition to
inform them of the steps they must take to become re-recognized.
D.)Is responsible for the distribution of all organization
Section 4. Treasurer
A.)Verify if receipts are acceptable with procurement services.
B.)Serves as custodian of all financial records and transactions
concerning the Senate and shall provide the Senate with a report of
all financial business at each Senate meeting, and shall propose an
annual budget for presentation to the Senate at the end of the
C.)Serves as the chairman of the budget and finance committee with
full voting power on that committee.
Section 5. Parliamentarian
A.)As the interpreter of the Constitution, he or she has the final
word as to whether any act of the Executive Board or Senate is
B.)Is responsible for running any and all campus-wide elections.
Section 6. Campus Relations Officer
Article VII. Grant Proposals
Section 1. For a grant proposal to be considered complete, it must
contain, but is not limited to the following criteria:
A.)When the event takes place (including date and time, as well as a
schedule of events that will occur in this time)
B.)Who is sponsoring the event.
C.)How it will benefit Shepherd students/this campus
D.)What the total cost of the event is (this includes a detailed
budget of all expenses, not a general estimate)
E.)How other funds are being raised
F.)All contracts completed in accordance with University procedure
G.)A detailed description of the event
H.)Name and contact information of grant writer and event director
Section 2. Grants must be turned into the SHA office by Monday at
12:00PM to be placed on the next day’s Executive Board meeting
Section 3. Grants are subject to a two week feedback period from the
time proposal is placed on the agenda.
Section 4. There is no minimum or maximum amount that a grant must
Section 5. Approved grants will be presented in writing as well as
at SGA meetings. Denied grants will be presented in writing.
Section 6. An assessment of the program must be completed and turned
into the SGA office by two weeks of the date of the event
Except organizations that have lost recognition, see Article 2.
Documentation must be attached to a description of the activity
completed with at least one authorizing signature from an outside
party that the community service was completed. Exemptions from the
$15.00 payment must be submitted in writing and will be reviewed by
the Student Government Association Executive Board.
This may be overturned by a two-thirds vote of those Senators
present at a duly constituted meeting of the Senate.
The Advocate for Diversity is a liaison between the Multicultural
Affairs office and Student Government. The Advocate for Diversity is
an advocate for those who are underrepresented. The Advocate for
Diversity will promote and create awareness, appreciation, and
action around issues of gender, race, sexual orientation, culture,
ethnicity, national origin, ability, religion, and socioeconomic
status. In addition, the Advocate for Diversity promotes inclusive
action in the Student Government. It is a position of civility and
is a tool for the student body to reach out to the local community.
More information may be requested at the discretion of the Executive