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CEN Constitution
Constitution for the Collegiate Environmental Network - (CEN) Article I: Purposes There are multiple purposes of the CEN:
Article II: Membership Section 1 – Membership shall be open to all West Virginia state college and university Pro-environmental organizations and all individuals of those organizations, with all of the following criteria met: a. Recognized or sanctioned campus organization b. Demonstration of past actions or constitutional promise of Pro-environmental campus involvement Pro-environmental education and outreach Section 2 – The CEN will not discriminate other environmental organizations and/or their members on the basis of age, sex, sexual orientation, race, religion, nationality, or handicap. Section 3 – Organizational members are defined by those college and university pro-environmental organizations based within West Virginia who have successfully met the CEN membership criteria of Article II Sec. 1 a-b of this constitution. Individual members of CEN are defined as those members of organizational members of the CEN. Section 4 – Organizations that wish to join the CEN can become recognized organizational members only at the first CEN meeting of the Fall Semester of the academic school year. At this time, upon meeting established criteria of Article II Sec. 1 a-b, the organization will be recognized and allowed two Senators to sit on the Executive Board. Until the Fall Semester of the academic year, despite having no Senators, these colony organizations are allowed and encouraged to attend CEN meetings and conferences. Article III: Executive Board 3.01 – The CEN Executive Board shall be composed of two individual members of each recognized organizational member of the CEN, chosen to sit on the Executive Board by their home organization’s own means. These members will alone possess the power to vote during CEN meetings, and will be known as Senators. 3.02 – The CEN Executive Board itself shall have four officers elected by members of the Executive Board, who are Senators themselves. 3.03 – The elected officers of the CEN shall be: a. President b. Vice President c. Secretary d. Treasurer 3.04 – The officers will be nominated by members of the Executive Board, who in turn will vote to elect each officer based on a majority vote. 3.05 – The President and Vice President shall under no circumstances be from the same recognized campus. 3.06 – The term length of each officer will be defined as one academic school year. There are no limits on number of consecutive terms that an individual may be officer, but at the conclusion of each academic school year, the individual must be re-nominated, and receive a majority vote from the Executive Board in order to retain their respected officer position. 3.07 – In the case of two or more organizational members located on the same campus belonging or wishing to belong to the CEN, this section of this constitution supersedes above any previous conflicting sections. In this specific case, only two Senators from that campus may be on the Executive Board. The mechanism for determining who these Senators will be will be left up to the organizational members of the same campus to decide, but this mechanism must be deemed acceptable by the Executive Board. 3.08 – The Executive Board is responsible for establishing the monetary due amount required for CEN membership. 3.09 – Each recognized organizational member of the CEN is responsible to establish a position within their organization for the specific task of gathering information on and locating grants applicable to the CEN, its organizational members, and individual members. These “Grant Watchers” will be responsible for creating reports to be distributed throughout the CEN. Article IV: Duties of Senators 4.01 – The duties of the Senators shall include: a. Appointing standing and special committees approved of by the Executive Board. b. Recognizing those individual members of CEN that wish to speak at CEN meetings. c. Possessing the power to vote at CEN meetings and conferences. Article V: Committees 5.01 – Each committee established will have two Co-Chairs. These Co-Chairs can only be Senators, and will be nominated and voted Co-Chairs by majority rule of the Executive Board. 5.02 – Under no circumstances shall the Co-Chairs of any committee be from the same recognized campus. 5.03 – The committees themselves may be composed of CEN individual members, but no committees shall have more than 1/2 their members from the same recognized campus. Article VI: Duties of Officers 6.01 – The duties of the President shall include: a. Calling and presiding over all meetings of the CEN b. Supervising officer elections c. Nominating anyone to sit on the Executive Board, who then will be voted on by the Executive Board. 6.02 – The duties of the Vice President shall include: a. Performing the duties of the President in his/her absence b. Maintaining a close working relationship with appointed committee chairs 6.03 – The duties of the Secretary shall include: a. Maintaining accurate minutes, records, and correspondence of the CEN b. Establishing an electronic mailing list for public distribution of all CEN proceedings c. Handling all publicity and other communications as necessary 6.04 – The duties of the Treasurer shall include: a. Maintaining accurate records of all revenues and expenditures b. Developing a budget approved by the Executive Board, receiving all money, and paying all debts Article VII: Meetings and Conferences 7.01 – The CEN Executive Board shall meet at least once a semester of each academic school year. This meeting will be open to all individual members of the CEN’s organizational members, but attendance will be required of all CEN Executive Board members with special exceptions granted to those Senators with a reason deemed acceptable by the Executive Board. 7.02 – In the case of absence of an organizational member’s Senator from a CEN meeting, a replacement Senator may be sent to the meeting by the organizational member for voting purposes. 7.03 – At least one conference per year shall be provided by the CEN and will focus on but not be limited to the following: a. The current state of the CEN. b. Current environmental status of West Virginia, the United States, and the Earth. c. Discussion of state college and university environmental programs. d. Established dialogue about job and internship opportunities in the environmental field. e. Established dialogue of the future of CEN in terms of direction, project ideas, and evaluation of CEN’s actions prior to the last conference. 7.04 - Special meetings may be called by the CEN President, or a Committee of no less than three elected CEN officers, or by no less than two organizational members of CEN, or shall be called upon written request of fifteen individual members of the CEN. The purpose of the meeting shall be stated in the notice and a two-week notice shall be given. Article VIII: Voting Procedures 8.01 – Voting privileges are assigned to the CEN Senators of recognized organizational members. 8.02 – Voting by the Executive Board shall be based on a majority rule, except in cases of a constitutional amendment. Article IX: Amendments 9.01 - Proposals for amendment to the constitution or by-laws shall be announced at a regular meeting and posted two weeks prior to the next CEN when it will be considered. 9.02 - A 2/3 favorable vote of those voting members of the CEN present at a regular meeting shall be required to ratify an amendment to the constitution or by-laws. Article X: CEN Sponsors 10.01 – CEN recognizes that it will have federal and state governments, and corporations as its sponsors, and will insure that the CEN will represent these entities, and carry out all undertaken initiatives to their completion. Written - March 17, 2001 1st revision - March 20, 2001 |
