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Registration Overrides

SPECIAL PERMISSION

If special permission or approval is required to register for a course, students must see the appropriate person listed in the Schedule of Classes. The appropriate department enters the special permission override information, and then the student can register via RAIL. Otherwise, the student can report to the Office of the Registrar, 9 a.m.-4 p.m., through the last day to add for processing a written override slip.

CLOSED CLASSES

RAIL will indicate if a course is closed by giving a registration error message on the screen. The student can then check other sections of the same course for available openings by scrolling down and clicking on Class Search. Students must see the appropriate person listed in the Schedule of Classes for an override. The appropriate department enters the capacity override information, and then the student can register for the class via RAIL. Otherwise, the student can report to the Office of the Registrar, 9 a.m.-4 p.m., through the last day to add for processing a written override slip.

TIME CONFLICTS

If a student requests two courses whose start and/or end time overlap by more than 15 minutes, written permission is required from the instructor whose course will be affected. The appropriate department enters the time conflict override information, and then the student can register via RAIL. For time conflicts of less than 15 minutes, or to process a written override slip, the student can report to the Office of the Registrar, 9 a.m. to 4 p.m., through the last day to add.

REGISTRATION RESTRICTIONS

Upper-division courses (courses numbered 300-400) are restricted to sophomore, junior, and seniors. Other courses may specify restrictions to particular majors, admission to programs, etc. Students must see the appropriate department chair for an override. The department chair enters the override information, and then the student can register for the class via RAIL. Otherwise, the student can report to the Office of the Registrar, 9 a.m.-4 p.m., through the last day to add for processing a written override slip.

PREREQUISITES

Prerequisites for courses must be met before registration is permitted (see current catalog). Students must see the appropriate department chair for an override. The department chair enters the override information, and then the student can register for the class via RAIL. Otherwise, the student can report to the Office of the Registrar, 9 a.m.-4 p.m., through the last day to add for processing a written override slip.

OTHER CONFLICTS

Students cannot register by RAIL for two sections of the same course. Registration Worksheets and Alternate PINs are available only from the advisor.

REGISTRATION HOLDS

RAIL will inform students of any holds on their account. Students with outstanding financial/other obligations will not be permitted to register until all obligations are cleared by the appropriate office(s).

CORE CODES

AR-Arts; CK-Civic Knowledge/Engagement; CP-Capstone; FY-First-Year Experience; GL-Global Awareness; HM-Humanities; LS-Lab Science; MA-Mathematics; MD-Multiculturalism/Diversity; SO-Social Sciences; WE-Wellness; and WM-Writing in the Major.

VARIABLE CREDIT COURSES

Variable credit courses are listed in the Schedule of Classes with a range of hours the course may be taken for. When registering for a variable credit course, students must click on the underlined credit hours or on Change Course Options.

MAXIMUM OF 19 CREDITS

Students may register for a maximum of 19 credit hours per semester. A student who wishes to enroll for more than 19 credit hours in a semester must have an overall grade point average of 3.0 or better and secure the written approval of the advisor and department chair. The Approval to Register for More Than 19 Credit Hours form is available in the Office of Registrar and online at http://www.shepherd.edu/registrar/registrar-forms. Completed forms must be submitted to the Office of the Registrar. If the overall grade point average is less than 3.0, students must first submit the Request for Exception to Academic Regulation and the Approval to Register for More Than 19 Credit Hours forms to the Advising Assistance Office. The Request for Exception to Academic Regulation form is available in the Advising Assistance Center and the Approval to Register for More than 19 Credit Hours form is available in the Office of the Registrar. Both forms are also available online at http://www.shepherd.edu/registrar/registrar-forms.

FIRST-YEAR EXPERIENCE

Beginning Fall 2011 semester, a first-year experience class is a core curriculum requirement for all first-year students. These courses are designed to help students transition into the university community of scholars and become successful life-long learners. The first-year experience requirement may be filled by taking one of the following courses:

  1. FYEX 101 – Freshman Seminar
  2. FYEX 102 – Interest Group
  3. Philosophy 100 – Introduction to Liberal Arts Study (Required for Provisional Students)
  4. *Departmental First-Year Experience Course , or a course (if offered) in the major that has been designated as fulfilling first-year experience core-curriculum competencies

*Your summer advisor will guide you as to which first-year experience option is most appropriate for you. Please note that some students may be required to take both Philosophy 100 and a first-year experience course designated in their chosen major.

For further information and course descriptions, see the Shepherd University Catalog and the FYEX website.

CANCELLED CLASSES aND COURSES UNAVAILABLE FOR REGISTRATION

Check the online Class Schedule.

ACADEMIC INFORMATION

Students may request changes to academic information by completing the Academic Change form which is available from the new Department Chair or the Office of the Registrar.

WITHDRAW FROM A CLASS(ES) – FORMS ARE AVAILABLE FROM ADVISORS

Students are responsible for determining, with the advisor’s assistance, whether withdrawing from a class will affect eligibility for financial aid, intercollegiate athletics, or insurance. Other factors to consider are whether the course is required to fulfill conditions of academic probation, if the course is a corequisite or a prerequisite to another course, or if the course is a requirement for graduation.

COMPLETE WITHDRAWAL

After the last day of Add/Drop, students must report to the Office of the Registrar to complete the Request for Withdrawal from Shepherd University. Failure to follow this procedure could result in students receiving IFs in all courses. A student on probation who withdraws from the University after the first five weeks of the semester will not be permitted to enroll in the University for the next regular semester or summer school.

REFUND POLICY

Students who completely withdraw from all courses in accordance with University procedures may receive a refund of tuition and fees in accordance with the refund schedule. The refund calculation is based on the amount paid toward tuition and fees. Refunds are determined from the first day of the school term, which officially begins with Orientation and Registration days. The official withdrawal date is certified by the Registrar. Refund checks are issued through the State Treasury, and receipt of a refund may take up to six weeks depending upon the date of withdrawal. THERE IS NO REFUND ON PARTIAL WITHDRAWALS.

REFUND SCHEDULE – Fall SEMESTER 2018

August 27-31, 2018 100%
September 1-6, 2018 90%
September 7-20, 2018 75%
September 21-October 16, 2018 50%
October 17, 2018 or later No Refund