CONSTITUTION OF THE SHEPHERD UNIVERSITY PROGRAM BOARD
September 5, 2006
Article I: Mission
The Shepherd University Program Board (PB), a subcommittee of the Student Life Council at Shepherd, strives to provide a diverse range of cultural, educational, social, and recreational programs that assist in fostering a sense of community on campus. PB programs are diverse to meet the needs of our increasingly diverse student population: commuters, residents, traditional students, non-traditional students, students from diverse cultural/ethnic/religious backgrounds, sexual orientations, and abilities.
Article II: Purposes In accordance with the mission of Shepherd University and the Student Affairs Division, the Shepherd University Program Board fulfills its purpose through the achievement of the following directives:
Section 1: To assess the needs and interests of the student body in the area of social, educational, cultural, and recreational programming.
Section 2: To provide a balanced schedule of social, educational, cultural, and recreational programs and activities throughout the year.
Section 3: To research and develop new and creative ideas for programming that will provide both quality and variety in programs offered.
Section 4: To schedule social, educational, cultural, and recreational activities that utilizes Shepherd University facilities.
Section 5: To administer the student activity fee monies allocated to the Program Board yearly by the Student Government Association (SGA).
Section 6: To maintain communication with the campus regarding programs planned.
Section 7: To provide for input of ideas from a cross-section of the student body.
Section 8: To identify/recruit students willing to volunteer and serve on the Program Board.
Article III: Membership
Section 1: Composition of the Program
A. One Administrative Coordinator
B. Seven Executive Committee Members
C. One Webmaster
D. One Designer
E. At least one staff advisor
Section 2: Qualifications of Members
A. The student members of the Program Board must fulfill the requirements for membership in student organizations as stated in the Shepherd University Handbook for Clubs and Organizations, as well as the requirements set forth in Program Board policy.
B. Student applicants for all Program Board positions must have at least a 2.5 cumulative GPA for the semester immediately prior to application, and at least a 2.5 cumulative GPA. While in office, members shall post at least a 2.5 GPA each semester. Exemptions to this policy may be granted at the discretion of the Program Board voting membership.
C. Students applying for the position of Administrative Coordinator must have completed at least 60 credit hours by the beginning of the fall semester. In order to maintain continuity, the position requires commitment to one academic year, including 2 meetings to be held over the summer session prior to the beginning of the academic year. The Administrative Coordinator may not be a graduating senior unless one of the following requirements is met: be registered for 14 credit hours without an internship or an internship with 8 credit hours or less.
D. Students applying for Executive Committee membership must have completed at least 15 credit hours. In order to maintain the Program Board’s continuity, the position requires commitment for the entire academic year; therefore, Executive Committee Members must be committed to the full academic year, including 2 summer session meetings, and students graduating in December are not eligible. An Executive Committee member may not be graduating senior unless one of the two requirements are met: be registered for 14 credit hours without an internship or an internship with 8 credit hours or less.
Section 3: Selection of Members
A. Program Board Administrative Coordinator
a. Applicants for Program Board Administrative Coordinator will be evaluated based on their application and interview. Interviews will be conducted by an ad hoc committee consisting of: the Program Board Advisor, the SGA chief executive or a nominated delegate, at least 1 member of the Program Board Executive Committee, and a member of the Division of Student Affairs. The committee will select one nominee for the position of Administrative Coordinator. The Program Board Advisor will provide the Student Life Council with the name of the nominee along with their recommendation for the appointment.
b. The Student Life Council may then either reject the nominee, or appoint the nominee to the position of Administrative Coordinator.
B. Program Board Executive Committee Membership or Webmaster
a. Applicants for Program Board Committee membership will be solicited from the student body at large. An assembly comprised of at least two members of the Executive Committee and the Program Board Advisor will interview the candidates. The assembly will nominate one applicant to each Executive Committee position, and the Program Board Advisor will provide the Student Life Council with a list of the nominees along with their recommendations for each of the appointments.
b. The Student Life Council may then either reject any of the nominees, or appoint any of the nominees to Executive Committee positions.
Article IV: Duties of Program Board Members A. The duties of the Administrative Coordinator shall include: a. Calling and presiding over all meetings of the organization; b. Representing the organization at official functions or whenever appropriate; c. All duties as specified in contract (see Appendix I). B. The duties of the Executive Committee Members shall include: a. Promoting the purposes of the organization; b. All duties as specified in contract (see Appendix II). C. The duties of the Webmaster shall include: a. Promoting the purposes of the organization; b. All duties as specified in contract (see Appendix III).
Article VI: Budget
A. The Program Board budget allocated by the Student Government Association will be distributed among operational areas including programming, payroll, and other categories as the Executive Committee sees fit.
B. Executive Committee members with budgetary responsibilities will be expected to stay within their budgetary limits.
Article VII: Conduct of Meetings
A. All official Program Board meetings shall be conducted using Robert’s Rules of Order.
Article VIII: Amendments
A. Proposals for amendments to the constitution shall be announced at a regular meeting and posted on the website two weeks prior to consideration.
B. A two-thirds (2/3) favorable vote of those members of the organization present at the regular meeting shall be required to ratify an amendment to the constitution
C. Any constitutional amendments approved by the Program Board shall be forwarded to the Student Life Council for final approval.