Classified Employee Council Minutes

September 11, 2001

Present: Brenda Feltner, Tim Haines, Geraldine Hammond, Cheryl Layton, Paul Schwan, Paula Scott, Dan Starliper, Anna Mary Walsh, Karen Wempe, and Karl Wolf. Guests: Ken Harbaugh and Dr. Jim Watson.

Anna Mary Walsh, chair, called the meeting to order.

It was M/S/P to approve the August 14, 2001, minutes as distributed.

Association of Concerned Classified Employees
ACCE did not formally meet in August. Please see Anna Mary's attached report on the special meeting that ACCE had with LOCEA (Legislative Oversight Committee on Education Accountability).

Board of Governors
Dan Starliper reported that there was no Board of Governors meeting in September.

Buildings and Grounds
Karen Wempe reported that they met on August 16, 2001. Please see her attached report.

Anna Mary expressed frustration about the condition and unsuccessful use of the kiosk in front of Knutti Hall. She stated that whenever anyone posts flyers on the kiosk, the kiosk has nothing on it the next morning (this has been monitored by Knutti Hall staff and faculty for over a year). She would like to see the B&G Committee take action on it (preferably totally remove the kiosk and replace it with additional benches or something students and the campus community can use to congregate).

Another Council member wanted to know when we were going to remove the crooked posts and rusty chains.

Karen's attached report also includes the safety report. Karen said that the air quality in the buildings was a concern. Our Council M/S/P "that we ask the appropriate committee to have all buildings tested for air quality and to have all heating/air conditioning units cleaned on a regular basis." There might be possible grants available to conduct these tests.

The signage for the elevator in Knutti Hall needs to be well designated for handicap accessibility. Regarding the 480 crosswalk, it was suggested that a security officer be stationed there to try to enforce the speed limit. This issue was discussed last year and it was stated at that time that we donšt have enough officers to cover peak periods.

Scholarship Committee
Ken Harbaugh reported that they met and discussed holding a raffle around Valentine's Day, organizing a dinner/theater outing in D.C., holding a bingo next spring (Johnette Jackson was asked to chair this), sending out letters regarding payroll deduction, and revising the by-laws.

Ken reported approximately $42,000 in the scholarship fund. Both bulk mailings were very successful, as we raised around $1,300. A BIG THANK YOU to all the classified staff, non-classified staff, and students who helped make this event a success.

The Welcome Back Breakfast will be held on Wednesday, September 12, 7 to 8:30 a.m. Dr. Dunlop has granted a half hour release time.

Staff Development
Karl Wolf reported that they haven't met, but they are looking into a stress management seminar.

Old Business
Regarding reimbursement for the Wellness Center memberships, the Executive Staff did not accept this proposal because individual membership fees cannot be reimbursed to employees.

Anna Mary asked for clarification from Dan Starliper regarding the designated critical retention employees who were approved at the July Board of Governors meeting. According to Dan, all these positions were already non-classified.

The Classified Employees Council needs to push to get the new salary schedule funded sooner than the six-year allotted period.

Anna Mary, Ken Harbaugh, Paula Scott, and Samon Huor met with Dale Hunter, supervisor of the building service workers, regarding housekeeping issues. Dale explained the schedules and placement of each employee and indicated that things are working out better. Anna Mary stated the concern of some of the housekeeping staff to meet as a group. Dale indicated that all team leaders are given information by both their supervisors as well as those staff members who work in their team. Any information that needs to be relayed can be done through these leaders.

Concern remained about communication because Geraldine stated that she had not been informed of the time/day of this meeting.

New Business
Since there was concern about the Council's meeting being held on the same day as the monthly Board of Governors meetings (second Tuesday of each month), it was M/S/P "to change the Classified Employees Council meetings to the third Tuesday of each month at 9 a.m." The next meeting will be October 16.

It was brought before Council that minutes from the various college committees need to be put on the Web site.

There being no further Council business, Anna Mary then turned the meeting over to Dr. Jim Watson, Vice President of College Advancement, who informed Council what his office does.

Dr. Watson explained that this office was designed to bring together all the fundraising activities under one umbrella. This office has three full-time employees.

The major things this office does are the following:
Houses entire data base of alumni;
Maintains alumni history data base;
Keeps entire giving history;
Runs annual phone-a-thon in the second and third weeks of February (It costs about $6,000 to do the phone-a-thon each year.);
Established discretionary funds for departments (if a department sends five students to help with the phone-a-thon, that department is given $125);
Does about $33,000 in scholarship funds ($4,500 goes to faculty development; $1,500 is available for college support; and money is made available to Dr. Dunlop and Dr. Stern in discretionary funds);
Houses $10,000 in an emergency loan fund;
Does a business annual fund--direct mail to about 400 businesses in Berkeley and Jefferson Counties (This brings in about $17,000.)
Works very closely with Monica Lingenfelter and the Board on major fundraising events;
Works with planned giving (estate gifts, annuities, trusts);
Hosts receptions during the year;
Sponsors research activities;
Homecoming is the biggest single activity on campus for the year. The golf tournament at Cress Creek is a major fundraising event with the net profit going to support non-revenue sports on campus. The Athletic Hall of Fame formal dinner and awards ceremony is an important event during homecoming week. In conjunction with SGA, they also host the barbecue after the homecoming football game.
Created a parents' club;
Works with Valerie Owens and Tim Haines on the Shepherd College Magazine;
Emeritus Club events.

Dr. Watson stated that the Alumni Association brings in about $100,000 a year. Private fundraising is probably the future of the college. Hešs looking to do some reorganization of the College Advancement office to give him more time to be on the road.

A question from the Council was whether he intended to change classified positions in his office to non-classified. He indicated all changes would go through the Executive Staff. No definite plans have been made at this time.

There being no further business, the meeting adjourned at 11:45 a.m.

Respectfully submitted,

Brenda J. Feltner
Classified Employees' Council Secretary

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