Classified Employee Council Minutes

Minutes
September 7, 2000

Present: Paul Allen, Scott Anderson, Brenda Feltner, Geraldine Hammond, Johnette Jackson, Cheryl Layton, Steve Parrotte (alternate), Paula Scott, Libby Shanton, Dan Starliper, Shelley Tharp, Larry Turner, Anna Mary Walsh, Karen Wempe, Deneatta Williams; Guests: Ken Harbaugh and Dr. James Pantle.

Anna Mary Walsh, chair, called the meeting to order.

It was MSP that the July 6, 2000, minutes be approved as distributed. It was also MSP that the August 3, 2000, minutes be approved as distributed.

Association of Concerned Classified Employees
Meeting on August 9th in Charleston. Ten institutions must be represented at meetings to have a quorum. Amy Pitzer, chair, (Concord College) had sent a letter to Interim Chancellor John Thralls which listed concerns of classified employees of higher education. She was invited by Chancellor Thralls to attend the next Higher Education Policy Commission meeting to provide information to the HEPC members about our employees and their concerns.

It was noted that TIAA Group Long-Term Disability Insurance is not available to classified employees on all campuses. Shepherd College makes this available to all Shepherd employees who wish to have it.

Margaret Buttrick, HEPC Human Resources, stressed that any employee with employment inquiries should always go to the Human Resources Office on their respective campus first before contacting her about an issue; however, she will address issues with the campus HR Office if it seems appropriate.

Anna Mary Walsh stated that the Legislative Committee of ACCE would be addressing the following priority issues: removal of years-of-service cap from increment pay; a seat for classified employees representative on HEPC; continued existence of ACCE beyond the six years of SB653; removal of term limits for ACCE leadership; and representation on ACCE for WVNET, HEPC Office and other higher education public institutions. We will be choosing the top three for our priority issues when addressing the legislators. PLEASE LET ANNA MARY KNOW WHICH ONES ARE MOST IMPORTANT TO YOU BEFORE SEPTEMBER 30th.

Board of Advisors
Dan Starliper reported that the Shepherd College Board of Advisors met on August 17, 2000. Valerie Owens presented and reviewed an organizational chart of Shepherd College (see attachment). Dr. Dunlop presented an overview of the College's presentations to the WV Higher Education Interim Governing Board and the WV Higher Education Policy Commission regarding the Community College opening a center in Martinsburg. There will be more on this item at next month's meeting.

Scholarship Committee
The Scholarship Committee has not met, but Karen Wempe reported a fund balance of $38,208.86 as of 9/7/00. Karen also reported that there are twenty-seven employees participating in the payroll deduction for the classified employees' scholarship fund. Ken Harbaugh also reminded employees about the bulk mailing project on Saturday, September 9, 7:30 a.m., lower level of the Butcher Center.

Staff Development
Johnette Jackson reported that the Staff Development Committee has not met, but that she will contact Pat Sherwood about the flu vaccine and cholesterol testing for this year. Shepherd is not eligible this year to apply for the grant which helped with the annual Health Fair expenses.

Social
The CEC "Welcome Back Breakfast" on Wednesday, September 6, was deemed a success. A total of 45-50 employees attended. A big THANK YOU to the dining hall staff for the delicious food and friendly service, and to Mary Beth Sibert for coordinating the event. It was also noted that the new dining hall furniture really added to the decor.

Old Business
Housekeeping employees have not to date had a meeting with Ellisa Woodbrey, resident assistants, and Wally Gage concerning trying to change their work hours to either 6 a.m.-2:30 p.m. or 7 a.m.-3:30 p.m. as well as clearing up any questions about what housekeeping's responsibilities are. Anna Mary stated that Student Affairs staff had a meeting with Wally Gage and that she will check on the status of the meeting.

Housekeeping employees in Turner Hall are still having a problem with the trash being piled up at the end of the hallways. It was stated that sprinkler systems are going to be installed in the trash chutes which were closed down by the fire marshal. Although the chutes are too small for some of the trash to continue down the chute, this should alleviate the trash problem a little.

Housekeepers also had a concern about their heavy supplies being dropped off only on the first floors of residence halls. One Council recommendation was that possibly work-study students could be hired to carry supplies to second and third floors of residence halls.

New Business
Ken Harbaugh stressed support of the Shepherd College Foundation campaigns for the new Ram stadium, the library addition, and any general campaigns for funds. The Foundation is very important to Shepherd College, as we will more than likely receive less money in the future from the state legislature. Melinda Landolt and Dan Starliper are the two classified employee representatives on the Foundation board.

Anna Mary distributed a federal government salary schedule for Council to consider. The reasoning in using a salary schedule like this would be to get raises when training had been given, continuing education, or other reasons. Discussion ensued concerning who would make the decision for such a raise as there is no Civil Service System in our state system to regulate something like this, and (as an example), someone could be locked into a GS-3, step 4, for many years. Council members emphasized that we definitely need a new pay matrix, but presenting a chart like this may "muddy the waters" for the one that is in the process of getting approval by the HEPC to present to the Legislature for passage. Council members urged Anna Mary to bring before ACCE that Legislative approval for funding of the updated salary schedule should be its priority this year.

Anna Mary then introduced Dr. James Pantle, North Central Association Campus Co-coordinator. Dr. Pantle stated that North Central is the accrediting body of Shepherd College. This accreditation is good for ten years. He needs input from all campus groups via survey on the weaknesses and challenges at Shepherd. He also emphasized how important campus-wide assessment has become. CEC members Paul Allen, Scott Anderson, Johnette Jackson, and Cheryl Layton volunteered to meet with Dr. Pantle to look over the three North Central survey forms to determine input/questions relating to classified employees.

Staff Changes
Transfer: Kedrick Keys, Admissions

Farewells: Evelyn Ogden, Library

The next Council meeting will be Thursday, October 5, at 9 a.m. in the Cumberland Room.

It was M/S/P that the meeting be adjourned at 10:50 a.m.

Respectfully submitted,
Brenda J. Feltner
Classified Employees Council Secretary


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