Classified Employee Council Minutes

Minutes
October 15, 2002

Present: Bonita Brooks, Brenda Feltner, Tim Haines, Geraldine Hammond, Steve Parrotte, Joy Phillips, Paul Schwan, Paula Scott, Dan Starliper, Peggy Swinston-Rivera, Peg Swisher (alternate), and Karl Wolf. Guests: Ken Harbaugh and Dr. David Dunlop.

Tim Haines, chair, called the meeting to order.

It was M/S/P that the September 17, 2002, and the August 27, 2002, minutes be approved as distributed.

Advisory Council of Classified Employees
Tim reported that ACCE will meet on October 17 at Glenville.

Board of Governors
Dan Starliper clarified that our Board of Governors did not have a formal meeting in Charleston in September, but several Board members attended the Higher Education Policy Commission meeting. Dan reported on the October 10, 2002, Board meeting (see his attached report) and encouraged classified employees to attend future meetings. The committee meetings begin at 2 p.m. with the Board meeting directly afterwards in the Cumberland Room. The next meeting will be November 14.

Tim Haines will appoint a sub-committee from our Council to come up with recommendations to send to the Board of Governors Finance Sub-Committee who will be doing a classified employee salary study.

Comments from council members regarding Dr. Sharon Kipetz's presentation to the Board regarding possibly building apartment style dorms on the west campus were very positive. It would help the Admissions Office in recruiting married students, upperclassmen could live here year round, and freshmen who want private rooms could get them.

Ken Harbaugh commented that Dan did a great job presenting the classified employees salary issues to the Board.

Staff Development
No report.

Scholarship
No report.

Buildings and Grounds
Ken Harbaugh gave a brief summary as to what was discussed at the last meeting. They discussed banners at the football field, the newly painted blue benches that were supposed to be painted brown, and what to do with the "cat" house which is the little yellow building behind the Byrd Science Center. If you have any concerns, please contact Ken Harbaugh at ext. 5252.

Safety
Peggy Swinston-Rivera reported on the October 3, 2002, Safety Committee meeting:

  • The annual safety survey was discussed and it was agreed to distribute this again with the same questions as last year's survey.
  • A nursing student communicated with the Chair regarding the smoking cessation grant and asked for the Committee's input as to how they can continue their efforts to discourage tobacco use. The Committee suggested the following: definitive smoking areas, expand the placement of smoking urns, purchase and place more durable signage limiting smoking to fifteen feet away from building entrances, and continue with non-smoking education.
  • The Chair is still gathering cost information on the construction of steps leading from the pit to Gardiner Hall.
  • Grover Boyer reported that two new call boxes have been purchased and will be installed at Westwoods and at the football stadium near the concession stand. These new boxes are much more modern and automated. They hope to install two per year until all of the old ones are replaced.

    Other safety concerns discussed by Council were the following: (1) Karl Wolf suggested pedestrian signs at all the crosswalks; (2) there is no crosswalk in front of White Hall; (3) a classified employee suffered a facial fracture due to tripping on the uneven and loose bricks at the Butcher Center; and (4) there is a concern regarding employees walking in the road from the back parking lot of Ikenberry.

    Special Events
    Anna Mary and Ken Harbaugh have made contact with some coach firms. They will meet with Shrocks in Winchester, VA. If anyone has any other ideas, please contact Anna Mary or Ken--they need your input.

    Old Business
    Paula Scott inquired about the job evaluations that were done on the housekeeping positions. Dan Starliper responded that he has not heard anything yet from the Job Evaluation Committee (JEC).

    New Business
    Joy Phillips mentioned to Council that the Health Center will be ordering flu shots, but is not sure when they will arrive and if there will be enough for staff. It was decided that classified staff could get their own flu shots. Tim was going to check with the Jefferson County Health Dept. to see if they would be interested in coming to campus to offer flu shots to employees. (Note: I spoke with Pat Sherwood and flu shots are available to staff/faculty at a cost of $12 each. Please call the Health Center at Ext. 5161 to make an appointment.)

    There being no further official business, it was M/S/P to adjourn the meeting at 10:12 a.m.

    Tim then welcomed Dr. Dunlop to our meeting and opened the floor for a question/answer session with him. Questions and discussion occurred on the following items:

  • Concerning the classified salary project being referred to our Board of Governors Finance Committee, Dr. Dunlop stated that we need to know how much power or flexibility our Board has. He would love to see our pay matrix fully funded. We have to convince the legislature to allot more money to us for this to happen.
  • Regarding Governor Wise's budget cuts, Dr. Dunlop doesn't think we will know anymore about these until after the election.
  • Dr. Dunlop reiterated that the people who work at Shepherd make it a great college.
  • Campus safety concerns were voiced to him, and he shares our concerns. He stated that we want to make our campus as safe as possible.

    There being no further questions or discussion, Tim thanked Dr. Dunlop for meeting with us.

    Respectfully submitted,

    Brenda J. Feltner
    Classified Employees Council Secretary


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