Classified Employee Council Minutes

October 5, 2000

Present: Paul Allen, Brenda Feltner, Geraldine Hammond, Cheryl Layton, Steve Parrotte, Paula Scott, Libby Shanton, Connie Shirley, Shelley Tharp, Larry Turner, Anna Mary Walsh, Karen Wempe, Deneatta Williams; Guests: Ken Harbaugh and Dan Yanna, the new director of Facilities Management.

Anna Mary Walsh, chair, called the meeting to order. She welcomed and introduced Dan Yanna, our new director of Facilities Management.

It was MSP that the September 7, 2000 minutes be approved as distributed.

Association of Concerned Classified Employees
Brenda Feltner, Shelley Tharp, and Ken Harbaugh attended the ACCE meeting with Anna Mary in Charleston to observe the concerns of other ACCE representatives in the state. She thanked them for making the one-day trip and helping to drive, as well as sitting through the meeting to gain some insight to the concerns of the ACCE representatives.

Anna Mary stated that there is statewide concern among the colleges and university classified staff about funding for either a salary schedule or any type of formula for a salary increase this year. ACCE is not sure what idea(s) to recommend to Margaret Buttrick which wešd like the Policy Commission to consider in dealing with salaries.

Mrs. Buttrick (Higher Education Policy Commission college/university liaison) stated that a consultant would not be hired to deal with salaries--HEPC plans to handle this internally. She will be suggesting several ideas about salaries to the Commission but did not elaborate on these ideas at our meeting. Therefore, ACCE members will be attending the November 8th HEPC meeting at Marshall University in the morning, then meet immediately following that HEPC meeting to discuss ACCE's plan and recommendations we'll be making on this and other issues.

Mrs. Buttrick stated that Fairmont State College had received approval for two positions in the information technology area to be changed because of critical retention. Anna Mary mentioned that there are other positions which are impossible/difficult to fill and retain an employee which are important in student services areas that should be also considered critical retention.

Anna Mary reported that the Interim Governing Board had authorized Shepherd College to move offices and selected classrooms of its community and technical college to Martinsburg, consistent with its presentation to the board and to lease space at the former Blue Ridge Outlets.

Board of Advisors
No report.

Scholarship Committee
No report.

Buildings and Grounds Committee
Karen Wempe reported that they met to determine the on-going projects that Dr. Ingle had started. The next meeting will be October 19.

Staff Development
No report.

Strategic Planning Committee
The next meeting will be held October 6. Anna Mary will not be able to attend due to another obligation. She invited any Council member to attend in her place. (NOTE: Melinda Landolt & Cheryl Layton represent classified staff on this committee and plan to attend.)

Shepherd College Foundation Board of Directors
Anna Mary distributed a brochure explaining the "Ruth Scarborough Library Expansion Project." After discussion, it was MSP to approach all classified staff for donations to the "Ruth Scarborough Library Buy a Brick" program. There will be more information about this in the November minutes.

North Central Association Survey Committee
This committee met with Dr. Pantle to reword questions to be inclusive of classified employees. The campus community should be receiving one of these NCA surveys. When you receive one, please complete and return it. This information will be very important for Shepherd Collegešs accreditation process.

Old Business
There was a meeting with Student Affairs and Facilities Management staff concerning the residence hall housekeepers wanting to work either 6 a.m.-2:30 p.m. or 7 a.m.-3:30 p.m. It was decided at that meeting that the housekeepers could work the 7 a.m.-3:30 p.m. shift.

Other housekeeping concerns were the trash problem in Turner Hall, a lower-level door being left open in Turner Hall, and the evening shift housekeeping staff wanting to work from 4 p.m.-12 midnight instead of 6 p.m.-2:30 a.m. (Mr. Yanna made note of this.) After discussion, Anna Mary suggested that the housekeeping staff might want to meet with Dan Yanna to discuss these issues.

A concern was brought up about the Service Master contract. This contract expires October 15, 2000, and it has not yet gone out for bids. Dan Yanna informed Council that he and Alan Perdue are working on a proposal to see if the current Service Master contract can be extended for a period of time until the matter can be fully evaluated.

New Business
A concern was voiced about the emergency phone in the Ruth Scarborough Library elevator not being marked and that it rings to the 911 Central Dispatch Office of Jefferson County. Other phones do not have a sign that indicates where the phone message is going when someone uses it. Anna Mary will contact Grover Boyer, Chief of Shepherd College Security, about this matter.

Dining Hall employees are concerned with their schedules and not getting consecutive days off. With a shortage of staff in this area, employees feel the crunch. Council realized that this is a problem that does not have to do with supervising but because of the need for filling positions. After discussion, Anna Mary will check about the possibility of critical retention in hiring a cook in the Dining Hall.

Anna Mary reminded Council members of the Shepherd College Assembly meeting on Monday, October 23, 4:10 p.m., Reynolds Hall. All classified employees should try to attend. This meeting is a time when faculty and staff can voice concerns and will have the attention of the Administration.

The next Council meeting will be Thursday, November 2, at 9 a.m. in the Cumberland Room.

It was M/S/P that the meeting be adjourned at 10:45 a.m.

Respectfully submitted,
Brenda J. Feltner
Classified Employees Council Secretary

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