Classified Employee Council Minutes

Minutes
November 11, 1999

Present: Paul Allen, Judy Brandenburg (alternate), Marcia Hanifan, Ken Harbaugh (guest), Robert Jenkins, Barbara Maxwell (guest), Dan Starliper, Agnes Tabler, Shelley Tharp, Sally Urban, Anna Mary Walsh, Karen Wempe, Stacy Wright (alternate).



Anna Mary Walsh called the meeting of the Council to order.

MINUTES:
It was MSP that the minutes of the October 14, 1999 meeting be approved.

ACCE:
The combined meeting with the BOT ACCE was held on November 10. The primary topic of discussion was Series 62. We also discussed the proposed/recommended salary schedule. No conclusion was reached.

SC BOARD OF ADVISORS:
see attached report

STAFF DEVELOPMENT COMMITTEE:
no report, will meet next week

SCHOLARSHIP COMMITTEE:
Karen Wempe will be the new chair of the committee and Shelley Tharp is now on the committee taking Joan Pope's place (Joan is now a nonclassified employee). The scholarship funds are approaching $33,000 with plans to award approximately $4000 next year. There are four new payroll deduction participants, bringing the total to 32-thank you. It was suggested to propose to the legislators the idea of a matching grant to help fund the Council's fundraising. Please submit any possible fundraising ideas to the committee. Some possible ideas were an Antique Road Show and basket bingo.

SOCIAL COMMITTEE:
The holiday luncheon will be held December 14 from 12-1:30 pm in the Dining Hall. Dr. Dunlop has granted one-half hour of release time. The price for this feast is only $4.00.

MASTER PLAN:
Ken Harbaugh attended the last Master Plan meeting. Major plans are being discussed for this 10 year plan. Address comments and suggestions to your council representative and/or a committee member.

BUILDINGS & GROUNDS:
no report

SAFETY COMMITTEE:
All call boxes are currently in working order. There was question about the working order of showers in Phase I science building classrooms. Anna Mary Walsh would contact Grover Boyer, chair of Safety Committee, about this. It was noted that Al Ingle is recommending money to be spent in the Science Center based on the fire inspector's recommendations.

STRATEGIC PLAN:
It was MSP to accept the Strategic Plan recommendations that were distributed.

Old Business:

CROSSWALK:
Several classified staff members attended the town meeting about the RT. 480 crosswalk concern. Some temporary solutions were suggested. It is still an ongoing concern with the classified staff about the safety of our students. A meeting is to be arranged with the students and the representatives from the Division of Highways and will include Shepherdstown Council members.

TRAINING ASSESSMENT SURVEY:
Deadline to submit our surveys was November 1st. Marie Carter is currently tabulating the results.

EMERITUS STATUS:
It was deemed possible under the administrative handbook if it is awarded within 12 months of departure. A subcommittee (Ken Harbaugh, Dan Starliper, Agnes Tabler, & Anna Mary Walsh) will work on the guidelines.

PAY CHECKS:
It is still being pursued to have the hours worked indicated on the pay check. Direct deposit forms are available from Carolyn Kerr.

New Business:

GOVERNOR'S FREEZE:
The freeze on hiring, travelling, and spending has been lifted by the governor.

HOLIDAY:
The governor declared November 26th a state holiday. Since we already were taking that as a holiday, it was general consensus to take the holiday on March 24th (the Friday of Spring Break). Anna Mary will contact the president of our recommendation.

LIBRARY HOURS:
The library will be open 24 hours a day during finals week. Contract employees from Manpower will be used.

MAIL:
There were concerns about some employees not getting their mail. First, notify the person who distributes the mail in your building. If your label is incorrect, contact Patt Welsh.

RESOLUTION:
Many concerns were expressed dealing with recurrent issues. Of major concern was low morale of the employees. Specific concerns were priority of money spent on campus; creeping contractualism; diminishing number of classified employees when more are becoming nonclassified (affects our salary); impact of OneCard system on students and employees; ongoing need that all positions on campus be immediately advertised and clarity on process upgrading. Anna Mary will meet with Dr. Dunlop to discuss these concerns. After discussion in how these concerns should be presented to the president, it was MSP that a resolution be written and carried to the president.

STAFFING CHANGES:
Transfers: Karen Wempe from Science & Mathematics to Administration & Finance;

NOTE CHANGE: The next meeting will be Thursday, December 9 @ 9 a.m. in the Cumberland Room.

Submitted,
Sally E. Urban


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