Classified Employee Council Minutes

Minutes
November 19, 2002

Present: Bonita Brooks, Brenda Feltner, Tim Haines, Geraldine Hammond, Steve Parrotte, Joy Phillips, Paul Schwan, Dan Starliper, and Karl Wolf. Guests: Ken Harbaugh and Anna Mary Walsh. Not Present: Paula Scott, Peggy Swinston-Rivera, Phyllis Taylor, Patt Welsh, and Deneatta Williams.

Tim Haines, chair, called the meeting to order.

It was M/S/P that the October 15, 2002, minutes be approved as distributed.

Advisory Council of Classified Employees
Tim reported that ACCE met last week, but he did not have any details from that meeting. The next ACCE meeting will be December 12 in Charleston. Tim asked if anyone from Council was interested in being our ACCE rep. There being no Council member interested, Tim suggested that we send out a notice campus wide for nominations to try and elect an ACCE representative for Shepherd. This request for nominations is attached to these Minutes.

Board of Governors
Dan Starliper reported on the November 14, 2002, Board meeting (see his attached report). The next meeting will be December 12. He stated that the classified employees salary policy will come from the Board of Governors Finance Committee. He said that we need to come up with a game plan as to what we want, and that we should try to get the equity step funded outside of the pay raises. Anna Mary stated a comparable pay raise for all is what we want. It was suggested that now is the time to bring in our area legislators. Ken Harbaugh stated that he looks at many of the non-classified as holding similar positions that are in the Mercer Classification System except that non-classified employees are being hired with higher salaries and are being given an automatic 24 days per year of annual leave. Classified employees have to work fifteen years before they attain the 24 days per year of annual leave.

Tim Haines will convene the classified sub-committee from our Council to come up with recommendations to send to the Board of Governors Finance Committee.

Staff Development
No report.

Scholarship
No meeting.

Buildings and Grounds
Ken Harbaugh reported on the November 21, 2002, meeting.

  • The stairway from Gardiner Hall to the parking lot has been completed except for the railing.
  • The field house bids are in and are being evaluated.
  • Library bids are due in on November 27 with the Frank Center bid package to go out soon.
  • The gated parking lots will be in operation soon.
  • The new parking lot in West Woods was discussed.
  • A courtyard drawing to the Snyder side of the Scarborough Library was shown.

    Safety
    The minutes of the November 7, 2002, Safety Committee meeting were distributed.

  • The executive staff reviewed and approved the estimate for the construction of a stairway from the pit to Gardiner Hall.
  • The results of the safety survey were reviewed and discussed. A few areas improved since last year's survey. It was suggested that safety training for new employees be implemented on an annual or semester basis.
  • Because of the safety issues associated with fifteen-passenger vans, Dan Yanna asked that consideration be given to ordering twelve-passenger vans as we replace the college's motor pool vans.
  • Regarding the entrance to the "A" parking lot, it was observed that larger vehicles and trucks would have difficulty negotiating the turn at this entrance, and that there was also no indication of right of way at the "T" intersection. A stop sign has now been placed at the intersection, and the turning area at the gate was widened to accommodate larger vehicles.
  • Plans are underway for a hazardous waste pick-up from departments.
  • A walkway will be constructed from the Gardiner side of Ikenberry Hall that will connect with the existing sidewalk at King Street. There will also be a parking lot-style light installed which will illuminate the area.

    Other safety concerns discussed by Council were the following: (1) pedestrian signs at all the crosswalks; (2) the loose bricks on the Butcher Center patio; and (3) employees walking in the road from the back parking lot of Ikenberry. It was M/S/P to recommend to the Buildings and Grounds/Safety Committees that the sidewalk along side the road next to Ikenberry be extended down to the parking lot behind Ikenberry because of a major safety concern.

    Special Events
    Anna Mary and Ken Harbaugh met with Dottie Shrock in Winchester, VA, regarding bus trips. They are working on a trip to Atlantic City in the spring. The classified employees holiday luncheon will be held on Wednesday, December 11, from 12 noon to 1:30 p.m. in the dining hall basement. The cost is $4, and all employees are invited to attend. Dr. Dunlop has allowed one-half hour of release time. Please RSVP to Anna Mary (ext. 5221) or Ken (ext. 5252) before December 6.

    Old Business
    Discussion occurred regarding the Music Operations Manager position that was moved from a classified to a non-classified position. Dan Starliper said that he was for this change because it now involved some teaching.

    New Business
    Dan Starliper announced that the governor declared the day after Thanksgiving a holiday which gives us another holiday. It was M/S/P to designate the Friday of spring break week as that holiday.

    Joy Phillips announced that the Health Center does have the flu vaccine at $12 each. Please call the Health Center to schedule a time (ext. 5161).

    Anna Mary asked for clarification of the campus listserv. Dan Starliper stated that it is an emergency access listserv only, which is for closing of Shepherd because of weather, for example. If you need to distribute information to the campus, please put it in memo form, deliver it to the Service Center, and Donna Utterbach or staff will take care of the campus memo distribution if their time permits.

    Tim asked Council members if it was okay to schedule our next Classified Council meeting on Tuesday, December 10, 9 a.m. There were no objections to this change.

    Tim announced that school cancellations will be posted on the Web.

    There being no further business, it was M/S/P to adjourn the meeting at 10:20 a.m.

    Respectfully submitted,

    Brenda J. Feltner
    Classified Employees Council Secretary


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