Classified Employee Council Minutes

Minutes
June 14, 2001

Present: Brenda Feltner, Tim Haines, Geraldine Hammond, Cheryl Layton, Paul Schwan, Dan Starliper, Shelley Tharp, and Anna Mary Walsh. Guest: Ken Harbaugh.

Anna Mary Walsh, chair, called the meeting to order.

It was M/S/P to approve both the May 18, 2001, and the April 19, 2001, (Recognition Day) minutes as distributed.

Association of Concerned Classified Employees
ACCE held its May meeting at Shepherd College. Area legislators (John Doyle, John Overington, and John Unger) met with them to discuss numerous issues. Numerous Shepherd classified employees attended this meeting.

Margaret Buttrick, HEPC Liaison to Classified Employees, noted the following:

1. Salary increases are deferred until October 1, 2001.
2. Some personnel policies will be kept in effect, others transferred to campus level, and others will be wiped from the slate.
3. She would propose changes in leave accrual with excess days not lost until the end of the year rather than monthly.
4. The classified staff vacancy on the JEC (Job Evaluation Committee) would not be addressed until the revamping of Series 62. Physical Plant Job Family will be done by the current JEC with no changes in membership and a one-year deadline. It is anticipated that the JEC will be restructured and smaller following the Physical Plant review.

ACCE expressed concern to her that the Office Support Job Family review continues to be postponed.

Anna Mary thanked everyone who came to this meeting to show support. The next ACCE meeting will be on June 28 in Charleston. New ACCE representatives will attend. ACCE is also planning a joint retreat with the Advisory Council of Faculty in July.

Board of Advisors
Shelley Tharp reported that she attended a training retreat for the members of the Board of Advisors. This retreat focused on the Board's responsibilities and how to set up subcommittees.

Ken Harbaugh had a concern as to what is the best way to take our issues to the Board. The Council will need to be organized in making motions and sending them via Shelley to this Board. How the Council presents issues through Shelley will be very important.

Anna Mary thanked Dan Starliper for his many years of service as the classified employee representative to the Board of Advisors.

Scholarship Committee
Ken Harbaugh reported that a meeting was set up but it had to be cancelled.

Staff Development
No report.

Buildings and Grounds
No report

Safety
No report

Master Plan
Anna Mary attended a Master Plan meeting. Suggestions were given to Helpern Architects from a four-person committee. Helpern is going to incorporate its ideas into the other suggestions and will present the final master plan to the Policy Commission. Anna Mary said that the parking issue is a major concern.

Old Business
The closing of the Ram's Den is no longer an issue since it has now reopened.

The Route 480 crosswalk issue continues to be a major concern. The safety of the entire college community is a priority. Anna Mary will send a message to Dr. Dunlop and Grover Boyer requesting information on the status of the lights to be installed at this crosswalk.

New Business
Committee appointments to date:
Staff Development: Paul Allen, Steve Parrotte, Dan Starliper, and Karl Wolf.
Buildings and Grounds: Ken Harbaugh, Vicki Kelch, Nan Snyder, and Karen Wempe.
Strategic Planning: Cheryl Layton

Any classified employee interested in serving on any committees, please contact Anna Mary.

Ken Harbaugh brought up a concern regarding employees being moved to nonclassified. These nonclassified employees are starting out considerably higher on the pay scale and are also given the maximum annual leave earning rate, 24 days per year. This is a morale problem for classified employees who must work fifteen years to attain the maximum number of annual leave days. Council believes that executive staff should be the only employees who are automatically given the maximum number of annual leave days per year.

Anna Mary said that the Council needs to formally present our revised constitution to Dr. Dunlop and to the Board of Advisors.

Tim Haines informed Council that he will be creating and maintaining a Web calendar which will be located on Shepherd's main Web page. There will be a one-week deadline for items that need to be put on this calendar.

Dan Starliper informed Council that his office will be taking over the listserve for faculty and staff, but it will only be used for emergency purposes.

Anna Mary will ask Dr. Dunlop to meet with us in July and possibly Jim Watson in August.

There being no further business, it was M/S/P to adjourn the meeting at 10:47 a.m.

Respectfully submitted,

Brenda J. Feltner
Classified Employees' Council Secretary


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