Classified Employee Council Minutes

January 14, 1998

Members Present: Paul Allen, Robert Jenkins, Ken Harbaugh, Johnette Jackson, Dan Starliper, Nancy Gunther-Snyder (alternate), Geraldine Hammond, Anna Mary Walsh, and Marsha Branch.

Mrs. Walsh welcomed Dr. James Watson to the meeting.

Dr. Watson discussed the operation of the Office of College Advancement. The Office of College Advancement is to be the chief fund raising unit on campus. All gifts and donations are to go through this office to keep a coordinated management structure. In this way the College knows who is currently making donations to the college. This office also maintains the endowments and scholarships with the criteria for each for the College.

It provides support to the College for operating funds to match gifts, etc. It also provides funding for faculty development, student travel, and discretionary money.

The operating budget is $129,400. None of the budget lines have increased, except salaries, in the last three to four years.

The Alumni Association also operates out of this office. The Alumni Association provides loan fund money for emergencies for faculty and staff. It also helps fund faculty development grants.

The Shepherd College Foundation received an average gift last year of $837.94. It has $9.7 million in endowments and is the largest foundation in the state except for WVU and Marshall.

The Office of College Advancement does not make decisions as to the awarding of scholarships but makes sure all criteria are met. 450 different scholarships were awarded last year. All scholarships, except for a few, are renewable as long as the student continues to meet the criteria for that particular scholarship.

Scholarships that are local are listed at the public schools. The student must apply through financial aid since scholarships are awarded through that office. There is a brochure available which lists all available scholarships as well as being listed in the college catalog.

The goal of this Office is to make sure every private scholarship is awarded.

Mrs. Walsh thanked Dr. Watson for sharing the goals and operation of the Office of College Advancement with the Council.

The meeting was called to order by Anna Mary Walsh.

The minutes of the November 12, 1997 meeting were approved as distributed.

No report.

The Board meets in February.

No report. The Council wanted the Committee members to know that everyone appreciated the hard work that was put in to make the Christmas Luncheon a success.

The Committee is working on setting up a computer training workshop. More information will be distributed as it becomes available.

Changes being requested to the Shepherd College Classified Employees Scholarship Fund. The Committee requested that the award be changed from "the Scholarship Committee can award up to 1/3 of the money earned in the previous fiscal year" to "the Scholarship Committee can award up to 2/3 of the money earned in the previous fiscal year". MSP that the change be made. Attached are copies of the guidelines and application form.

This year College Day at the Legislature is set for February 3. Dr. Dunlop has extended an invitation for someone to represent Shepherd College classified employees at the legislature.

The position of Director of Financial Aid has been filled by Elizabeth Sturm who will begin February 16.

Fred Baer the alternate for Category 1 will become the representative for that category with the resignation of Donna Printz.

Four representatives to the Shepherd College Foundation Board are faculty. The feeling of the Council was that classified staff should have representation on this board. MSP that two representatives from the Council will meet with the president and request that he consider appointing one to two classified staff to the Shepherd College Foundation Board.

Question was raised as to whether the Cabinet is meeting monthly as designated by the constitution.

There is continued concerning about housekeepers not receiving their mail in a timely fashion.

The next meeting of the Classified Employees Council will be held Wednesday, February 11th at 9 a.m. in the Blue-Gray Room. Dr. Mark Stern, Vice President for Academic Affairs will address the February meeting. Council meetings are open meeting.

Respectfully submitted,

Marsha A. Branch
Classified Employee Council Secretary

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