January 15, 2002
Present: Brenda Feltner, Tim Haines, Geraldine Hammond, Steve Parrotte, Paul Schwan, Paula Scott, Dan Starliper, Peg Swisher (alternate), Anna Mary Walsh, and Karl Wolf. Guests: Ken Harbaugh, Liam Kennedy, Ed Magee, and Dan Yanna.
Anna Mary Walsh, chair, called the meeting to order.
It was M/S/P to approve the December 18, 2001, minutes as distributed.
Advisory Council of Classified Employees
Anna Mary reported that the next ACCE meeting is January 17. One of the main topics will be trying to set up meetings with various legislators. ACCE members are gathering information to be put in our legislative brochure that will be distributed to all legislators when ACCE visits the Capitol.
Board of Governors
Dan Starliper reported on the January 10, 2002, Board of Governors meeting. His report is attached. There are still two vacancies left to fill on this Board.
Ken Harbaugh reported that the committee would meet next week. He reminded all classified employees that the Classified Employees Children's Scholarship guidelines and application are attached to these minutes. All applications are due to the Financial Aid Office by March 1, 2002. If you have any questions regarding the application, please contact him or any member of the Scholarship Committee.
Ken also stated that anyone who lives in West Virginia and has children who are seniors this year are encouraged to apply for the Promise Scholarship by January 31, 2002. Applications are available from the Admissions Office, Financial Aid, and West Virginia high schools.
They have not met. Dan Starliper reported that there is plenty of staff development money available for use by classified employees. Please contact Dan, Nancy Roesel, or any Council member if you need an application.
Buildings and Grounds
Dan Yanna reported that the Buildings/Grounds and Safety Committee has been restructured. Marie Carter reviewed this committee and its membership. This committee has now been split into two main ones: Buildings and Grounds (reports to Ed Magee) and Safety (reports to Marie Carter). It is always a concern of Council that classified employees serve on the various campus committees.
Dan also reported on the upcoming Buildings and Grounds Committee meeting agenda items: (1) the parking bumper blocks behind the Human Resources building were removed; (2) the trees behind the Frank Center (H lot) were trimmed (this was a safety concern); (3) three grounds crew members will attend a Master Gardener Program; (4) the permit has been received for the 480 crosswalk lights, and the purchase order has been sent to the company for possible installation by spring break; (5) the library is moving along very well with the mechanical and electrical installation beginning. The completion date will be around July 1; (6) Knutti Hall will be shut down for the summer beginning the latter part of May for asbestos abatement and installation of a sprinkler system. This will entail relocating employees and their furniture, files, and equipment; (7) Snyder Hall classrooms 30, 31, and 32 are being renovated with carpet and electrical installation yet to be completed; (8) plans are being designed for the Music Department's addition to the Frank Center; and (9) information is being gathered to outline the scope of renovations which will take place this summer in Gardiner and Kenamond Halls.
Dan Yanna reported that the Safety Committee is identifying and developing those corporate safety procedures that need to be put in the safety manual. Two more procedures are finished in final draft: #3 Bomb Threat Procedures and #4 Mail and Package Suspect Procedures. They need to be approved by the executive staff. The next procedure to be devised is #5 Blood Pathogens/Bodily Fluids Procedure.
Anna Mary reported on the meeting Ken Harbaugh and she had with Dan Yanna regarding various concerns in the facilities area. Issues were addressed. To further communication, Dan Yanna invited anyone who has a concern to make an appointment to see him.
Karl Wolf voiced his concern regarding Governor Wise's State address dealing with the possible three percent cut in the 2003 base budget for higher education institutions. Karl stated that higher education institutions will also be paying more of the PEIA premiums and the premiums to the Board of Risk and Insurance Management. Karl also fears that out-of-state tuition might go up significantly which could hurt Shepherd College. Ed Magee said that he doesn't know yet whether the three percent cut will affect higher education, but that the community colleges are exempt from this budget cut. This is a major Council concern.
Liam Kennedy, Assistant Professor/Librarian, informed Council of a new listserv that Shepherd's faculty, staff, and students can be on if they so choose. This will be an open forum where people can bring up any issue for discussion on this listserv. Liam would manage it. Please e-mail (LKennedy) or call him (Ext. 5423) if you would like more information regarding this.
Free flu shots are still available at the Health Center to classified employees until the end of January.
There being no further Council business, the meeting adjourned at 10:42 a.m.
Anna Mary then introduced Ed Magee, Vice President of Administration and Finance:
Ed stated that this has been a very busy year in Administration and Finance. They implemented the new Banner finance system, which is up and running but will take a year or so to get it where they want it to be. The Master Plan was completed and approved. They have been very busy with the library addition and other building projects. He felt that one of the best things he did was to remove the ServiceMaster contract, as we now use Shepherd employees as supervisors, save money, and have better morale in that area. He said that Dan Yanna is working on implementing a new work order system and doing some benchmarking. The Bookstore is doing well and there could be possible renovations to it in the future. In the future, he said we hope to take student payments to the Web. Ed said that we are having a difficult time hiring new employees because we are competing with such company salaries as the Coast Guard and IRS. Rambler card: Ed said that the students are using it at the Wellness Center, library, dining hall, and as student identification. We are looking at using it off-campus, but the local businesses will want that revenue immediately which is not possible with the way the state of West Virginia operates. They are examining the possibility of partnering with a local bank to use it as a debit card. He stated that we are not pulling the revenue from it that we had originally estimated, but he thinks it is still a good thing and is serving the students and the campus well. Ken Harbaugh complimented Ed on the excellent job he did on his financial presentation to our Board of Governors and thanked him for always being available to listen to Council concerns.
There being no further comments or questions, Anna Mary thanked Ed for being our guest at this meeting and for his open-door policy.
Brenda J. Feltner
Classified Employees' Council Secretary
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