Classified Employee Council Minutes

Minutes
February 19, 2002

Present: Brenda Feltner, Tim Haines, Geraldine Hammond, Paul Schwan, Paula Scott, Dan Starliper, Peg Swisher (alternate), Anna Mary Walsh, and Racquel Yerbury. Guests: Ken Harbaugh, Nancy Roesel, and Dan Yanna.

Anna Mary Walsh, chair, called the meeting to order.

It was M/S/P to approve the January 15, 2002, minutes as distributed.

Advisory Council of Classified Employees
Racquel Yerbury reported on the February 14, 2002, ACCE meeting in Charleston. Below are some important highlights of this meeting:

  • ACCE is trying to meet with Governor Wise sometime in March.
  • ACCE leadership would like a list of items that each institutional Board of Governors has delegated to its president.
  • Margaret Buttrick, the Chancellor's liaison, stated that the Code indicates that each campus is to write its institutional salary policy.
  • A major concern expressed was that for a merit pay policy section to be implemented for classified employees, a fair, consistent, and systematic evaluation system needed to be in place at the institutions.
  • PEIA has proposed that working spouses must take their employer's insurance, not PEIA. This proposal could possibly be enacted in 2004. The concern is that if a spouse's insurance is significantly more expensive, the family could be affected in a seriously adverse way. ACCE strongly urges individuals to write letters and online comments to PEIA regarding this proposal. Comments can be made at the website: www.wvpeia.com.
  • Ms. Buttrick stated that the HEPC has approved and will secure two to three additional vendors regarding retirement plans.
  • According to Ms. Buttrick, pay raises for classified employees are expected by the HEPC and by the Chancellor to come out of the peer equity and/or sustained maintenance funds in the HEPC budget. If the campuses have additional money they can provide, then that could be used to speed up the implementation of the salary schedule.

    Regarding merit pay, Ken Harbaugh commented that one of his biggest concerns is that merit increases are added to the employee's base salary and remain there even when the employee does not continue to excel at his/her job.

    Board of Governors
    Dan Starliper reported they have not met. The next meeting will be with the North Central Central accreditation team next Tuesday afternoon.

    Scholarship Committee
    Peg Swisher reported that the Scholarship Committee met on February 7, 2002. She brought before Council a request to change the current policy which reads: "No one will be eligible to serve who has a family member eligible to receive a scholarship." The change to the policy will read: "Committee members who have family members eligible for a scholarship would abstain from the selection process." It was M/S/P by Council to approve the change in this policy.

    The Scholarship Fund currently has a balance of $45,998.87. This figure does not reflect the $1,291 from the bulk mailing or the payout of the second semester scholarship money.

    All scholarship applications are due to the Financial Aid Office by March 1, 2002. If you have any questions regarding the application, please contact Peg or any member of the Scholarship Committee.

    The Scholarship Committee will be holding a raffle. Ticket sales will be from March 1 through April 9 with the drawing to be held April 12. The prize will consist of a "Getaway for Two" at the Clarion Hotel with dinner and breakfast included.

    Paul Fulk sent out thank you notes to all faculty and administrators who contribute to the Children's Scholarship through payroll deduction. Letters attached to payroll deduction forms were also sent to all employees thanking them for their contribution to the scholarship fund through payroll deduction and allowing those who do not currently contribute to do so as well as increasing deductions. The minimum for payroll deduction will change from $2.50 a pay period to $3.00 a pay period.

    The reallocation of the criteria to determine scholarships will be changed. Community service will no longer be a factor for determining scholarships which previously comprised 10%, need will be increased from 70% to 80%, and ACT/GPA will remain the same at 20%.

    Staff Development
    Nancy Roesel reported that as of February 7, 2002, approximately $8,000 has been approved for expenditures. Thirty-nine classified employees have received funding for travel, textbook reimbursements, conferences, and course fees. Staff Development has funded or contributed funds for a Stress Management Seminar and a program on diversity issues sponsored by Multicultural Affairs. Fifty-nine classified employees received the flu vaccine which will be paid for by Staff Development. The Staff Development fund has roughly $10,000 remaining for the current fiscal year. Please contact Dan Starliper, Nancy Roesel, or any Council member if you need an application.

    Ken Harbaugh suggested that the Staff Development Committee might want to review the Staff Development Guidelines to see if they would want to make any changes to them.

    Buildings and Grounds
    Dan Yanna reported that the Buildings/Grounds and Safety Committee has been restructured. As reported in our January minutes, these are now two separate committees. Dan reported on the following Buildings/Grounds issues:

  • The area behind the Human Resources building is being spruced up a bit.
  • They hope to install the Rt. 480 crosswalk lighting system during spring break week.
  • Plans and specifications are being developed for the sprinkler installation and asbestos abatement in Knutti Hall this summer.
  • Rooms 30, 31, and 32 in Snyder Hall have been renovated and are ready for carpet installation.
  • Schematic plans are being redrawn for the addition to the back side of the Frank Arts Center.
  • Renovations to the College Center have included the pub area, painting of the Rumsey Room, the handicap entrance to the Rambler card office, and repairs to the parapet walls. Handicap ramps have been added to the Dining Hall entrance.

    Safety Committee
    Dan Yanna reported that this committee is looking at possibly purchasing a couple of portable defibulator devices. They would possibly be housed in the Butcher Center and the campus police office. This committee continues to work on the safety procedures for the safety manual. Those who already received safety manuals will be receiving a set of four procedures to replace the originals previously received.

    OSHA inspected the Facilities area to perform a courtesy survey. They pointed out things that needed to be resolved. Dan reported that all these issues were resolved.

    Old Business
    Geraldine Hammond asked Dan Starliper if the custodial job family had been completed yet. Dan replied that nothing has come from the Central Office regarding this.

    New Business
    Anna Mary reminded the Council that the North Central team would be visiting February 25-27. The classified and nonclassified staff meeting with the team will be Tuesday, February 26, 12 noon-1 p.m. All classified employees should make an effort to attend.

    Since the March Classified Council's regular meeting would be during spring break week, it was M/S/P to change the meeting date to March 12 at 9 a.m.

    Staff Changes
    Welcome: David Baker, Facilities Management
    Jackie Buckingham, Admissions
    Vivian Clark, Dining Hall
    Karen Crowell, Multicultural Affairs
    Janet Walker, Library
    Tony Willingham, Facilities Management

    Farewell: Jeff Lanham, Facilities Management
    Peggy Miller, Music
    Chris Mouser, Security

    There being no further Council business, the meeting adjourned at 10:25 a.m.

    Respectfully submitted,

    Brenda J. Feltner
    Classified Employees' Council Secretary


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