Classified Employee Council Minutes

Minutes
August 27, 2002

Present: Brenda Feltner, Tim Haines, Steve Parrotte, Dan Starliper, Peg Swisher (alternate), Agnes Tabler (alternate), Phyllis Taylor, Patt Welsh (alternate), and Karl Wolf. Guests: Delegate John Doyle, Ken Harbaugh, Nancy Roesel, Anna Mary Walsh, and Dan Yanna.

Tim Haines, chair, called the meeting to order.

It was M/S/P that the July 18, 2002, minutes be approved as distributed.

Advisory Council of Classified Employees
Tim reported on the video teleconference sponsored by ACCE on August 1 at 1 p.m. for all classified employees of higher education. It was broadcast live from Marshall University and included an interactive question/answer period with the following panelists: Dr. Michael Mullen, HEPC Chancellor; Mr. Tom Jones, HEPC Chair; Mr. Jay Mahoney, TIAA-CREF Senior Consulting Officer; and Mr. Tom Susman, WV PEIA Director. Seven Shepherd classified employees attended this teleconference. Some of the questions addressed at this teleconference dealt with the following:
Removal of the increment cap for classified employees. (It was removed for all other state employees including non-classified employees.) Senator Plymale thinks it should be addressed this coming year.
Policy regarding lay offs. (Mr. Jones responded that each Board of Governors should address a policy regarding guidelines for lay offs.)
Removal of the classified employee's salary schedule from the state code. (This is not on the Chancellor's agenda for this coming year. However, the Chancellor has made it known that he does not believe in years-of-service salary increases, but he does believe in merit increases.) (Shepherd's Classified Council is not in favor of merit increases until there is full funding of an up-to-date salary schedule, and then we question whether there can be a fair and equitable system established to award all raises by merit only.)
Increase in taxes on tobacco products to bring in more revenue to the state.
Questions and concerns regarding increases in PEIA fees were directed to Mr. Susman.

Board of Governors
Dan Starliper reported on the August 8 meeting. His report is attached.

Staff Development
Nancy Roesel reported that the Staff Development Committee met and reviewed the Staff Development Program Guidelines. Under "Travel," it was recommended that meals be included. It was M/S/P that meals be included. Under "Tuition," it was recommended to add the following statement: Textbook fees for courses offered by Information Technology Services be reimbursed at 100% of the actual expense. It was M/S/P to approve this addition.

Under "Annual Limits," it was recommended to change the annual limit to $1000. After discussion, it was decided to keep the annual limit at $500 due to possible impending budget cuts. Nancy announced that we were once again budgeted $19,612.00 for the staff development fund.

Nancy also requested a change in who signs the staff development forms and the purchase orders. After discussion, it was M/S/P that the chair of the Staff Development Committee sign the forms as the major administrator and another designated committee member sign as the organizational administrator. (This year Nancy will sign as the major administrator, and Gail Bedwell will sign as the organizational administrator.)

Scholarship
Peg Swisher reported that the bulk mailing fundraiser was once again a success. We raised $1,030 for the scholarship fund. A BIG THANK YOU TO EVERYONE WHO HELPED WITH THIS PROJECT! Another smaller bulk mailing will take place on Saturday, September 7, from 8 a.m. until ?. Please sign up with Ken Harbaugh (Ext. 5252).

Peg asked Tim to appoint a new member to this committee to replace Paul Fulk. She also reported that she has received several thank you notes from students who received scholarships this year.

Buildings and Grounds
Ken Harbaugh reported the following:
Standardization of future memorial plaques and benches was discussed.
The possibility of developing a campus-wide policy regarding interior painting was discussed. The committee feels that it would be a good idea to offer two or three color preferences for offices. Facilities Management will develop a written paint procedure for the committee to review and approve.
Discussion occurred regarding the various problems associated with the paper towel dispensers that are currently being used in all campus buildings. New automatic paper towel dispensers were installed at certain locations across campus. The quality of the paper is not as good, but a cost savings of 20-30% is anticipated.
This committee discussed at length the configuration of the painted lines of the library crosswalk. Dan Yanna will assess the situation once street work is completed.

Council members mentioned to Dan Yanna and discussed several items of concern dealing with buildings and grounds: (1) weeds in flower beds; (2) possible problems with the gated parking lots; (3) angles of the new driveway and parking areas behind the Butcher Center; (4) the possibility of washing the exterior windows in Ikenberry Hall; (5) crosswalk in front of the College Center; (6) the new high speed bumps; and (7) smoking directly outside of building entrances. After discussion regarding the smoking issue, it was M/S/P to ask the Administrative Council to consider a policy to move smoking X number of feet from all building entrances.

Safety
No report.

Special Events
Anna Mary Walsh requested input from Council members on whether to have an opening year breakfast, luncheon, or both. She stated there is interest for after-hours intramural activities for classified employees. If you are interested in participating in these activities, please e-mail Anna Mary at awalsh@shepherd.edu.

Old Business
Tim reminded everyone about the next bulk mailing on Saturday, September 7, at 8 a.m. Volunteers are needed to work a couple of hours that morning. Please contact Ken Harbaugh (Ext. 5252).

New Business
Dan Starliper asked Tim to appoint a subcommittee to review the Classified Employees Handbook.

Ken Harbaugh reminded Tim to appoint an Emeritus Subcommittee and to compile a committee membership list.

Anna Mary asked if Dr. Dunlop's suggestion had been implemented, dealing with the BOG setting up a task force to examine long-term salary policy for Shepherd's classified employees. Tim will send Dr. Dunlop an e-mail reminding him of this issue.

There being no further business, it was M/S/P to adjourn the official portion of our meeting at 10:45 a.m.

Tim then introduced Delegate John Doyle who was invited to meet with the Council for a question/answer session.

Questions and discussion occurred regarding the following items:

The fate of the Classified Employees' pay matrix -- Doyle said that we never have had any fully funded. Council reiterated our concerns to him regarding Chancellor Mullen's idea to remove the pay matrix and put in its place a merit system for awarding raises. Doyle doesn't think this will ever happen.
The system of peer equity was discussed -- He believes that Shepherd will benefit from this system. Even though the peers were changed, he said that the universities and colleges remained in the same order they were with the previous peers. He stated that this system of peers was designed to help achieve locality pay.
The removal of the 20-year cap on the increment pay for all state employees except for classified employees --Council made it known to him that this was an extremely unfair decision and that once again classified employees were slighted. We also expressed to him that many of our raises were low this year due to the mandate from the HEPC to fund a certain percentage of the equity step (which Doyle said he knew nothing about).
The Governoršs upcoming 10% budget cut for all state agencies - Doyle is confident that this will be a good thing for Shepherd. He believes that this is a way for Governor Wise to equally trim waste in all state agencies and that he will redistribute this money back to the state agencies whose budgets are severely under funded (one of which is higher education).
Questions and discussion regarding our South Branch campus and Eastern Community College.
Questions and discussion dealing with whether or not the legislature would bailout those state institutions that could not meet their financial obligations towards the pay matrix.

There being no further questions, Tim thanked Delegate Doyle for meeting with us.

Respectfully submitted,

Brenda J. Feltner
Classified Employees Council Secretary


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