Classified Employee Council Minutes

August 14, 2001

Present: Krisy Bell (alternate), David Cage (alternate), Brenda Feltner, Tim Haines, Geraldine Hammond, Cheryl Layton, Steve Parrotte, Paul Schwan, Paula Scott, Dan Starliper, Peg Swisher (alternate), Larry Turner, Anna Mary Walsh, and Karl Wolf. Guests: Dr. David Dunlop, Ken Harbaugh, Nancy Roesel, Howard Seiler, Theresa Smith, and Peggy Swinston-Rivera.

Anna Mary Walsh, chair, called the meeting to order.

It was M/S/P to approve the July 12, 2001, minutes as distributed.

Association of Concerned Classified Employees
Dan Starliper attended the joint meeting of ACCE and Advisory Council of Faculty that was held at Canaan Valley on July 30-31. His report is attached.

Board of Governors
Dan Starliper reported on the July 20 and August 13 meetings of the Board of Governors. Of particular interest to classified employees is the salary policy that the BOG sent to the HEPC that reflects 4.2% average raises for faculty and non-classified and 16.6% funding of the "gap" for classified employees (six-year funding). Dan said that Vice President Magee is going to forward fund the pay matrix, which will eliminate the large gap at the end of the sixth year. Classified employees will receive approximately 25% of the gap the first year beginning October 1, 2001. Ken Harbaugh asked if it is possible to fund the salary schedule sooner than the six years. Dr. Dunlop said that could be a possibility. Dan's reports are attached.

Buildings and Grounds
The position of the wayfinder near Shaw Hall is a concern. Ken Harbaugh will bring this up at the next Buildings and Grounds meeting.

No report.

Scholarship Committee
Peg Swisher, chair, reported a balance of $42,109.75 in the scholarship fund as of July 1, 2001. Another committee member is still needed. There are twenty-four to twenty-eight employees participating in payroll deduction. Nonclassified and faculty have really supported the payroll deduction.

Paula Scott will contact Connie Shirley Bivens in the Dining Hall regarding the "Welcome Back Breakfast." Because we can no longer have discounted meals at the Dining Hall, we hope that we can be charged just the cost of the meal.

Staff Development
Steve Parrotte reported that Pat Sherwood is planning two cholesterol screenings for the academic year, one each semester. Dates have not been set. Pat has also ordered flu shots, but she is not sure about the quantity that she will receive. There could possibly be a shortage of the serum again this year as there was last year.

The committee recommends that employees be able to request staff development funds for reimbursement of Wellness memberships. After discussion, Council M/S/P that we pay for the $25 Wellness Center memberships each semester for classified employees. (Regarding this motion, Dr. Dunlop sent a letter to Anna Mary dated 8/27/01, stating that state funds cannot be used to pay for individual memberships. The Executive Staff has, therefore, concluded that this proposal cannot be implemented.)

In coordination with Marie Carter, Staff Development is planning to sponsor a stress management seminar with consultant Devora Zack.

Old Business
The dates for the Admissions Office bulk mailing were discussed. August 25 was set as the date for the senior mailing, and September 8 for the junior mailing. Ken needs thirty-five workers for the August 25 date.

Dr. Dunlop informed Council that they have asked the WV Division of Highways to reprogram the Rt. 480 crosswalk project from the safety category and put in the experimental category. Shepherd has offered to maintain the lighting system after they have installed it.

New Business
Anna Mary will attend the ACCE meeting in Morgantown on September 20-21. If anyone else is interested in attending any of the remaining ACCE meetings, please contact Anna Mary.

Anna Mary requested a set day and time for Council meetings. After discussion, it was M/S/P to meet the second Tuesday of each month at 9 a.m. The location will be put on each agenda.

The housekeepers had the following concerns:
This past summer they cleaned, then recleaned.
Contractors stayed in rooms and left terrible messes.
Housekeepers had to use their own automobiles and gas to move back and forth across campus.
Rooms are not getting the attention that they need.
There is a concern about the older night crew people.
The housekeepers morale is really down.

Anna Mary and Geraldine will set up a meeting with Dale Hunter to discuss these issues.

There being no further Council business, Anna Mary then turned the meeting over to Dr. Dunlop who apprised Council of the following:

The Community & Technical College will hopefully move to the Martinsburg Blue Ridge Center by Friday of this week. A full slate of classes are scheduled at Martinsburg, Musselman, and James Rumsey.
The McMurran Hall clock is back and running. If anyone has ideas about what can be done with the original clock tower wood, please e-mail Dr. Dunlop.
The first graduate course was offered this past summer at Shepherd. It was a Psychology course.
Shepherd will be offering the Master of Arts in Teaching through Marshall University.
The Scarborough Library addition is moving along just fine. We can complete Phases I and II at one time, but we are short on money for Phase III. Senator Robert C. Byrd has requested $3 million for the completion of the library.
The tennis courts have been resurfaced.
The driveway has been started between Ikenberry and Gardiner Halls.
The Knutti Hall elevator has been completed and is working.
The Contemporary Arts Theater Festival had a great summer.
Dr. Dunlop is excited about the local authority given to our Board of Governors.
A new program developed by Sandy Stroech and Sharon Kipetz brought twenty-five freshmen students in early to volunteer at the Shepherdstown Day Care Center.
Anna Mary asked Dr. Dunlop how Shepherd's reserve funds are. He thinks we are in good shape and that we are solvent.

Anna Mary thanked Dr. Dunlop for attending our meeting.

There being no further business, it was M/S/P to adjourn the meeting at 12:15 p.m.

Respectfully submitted,

Brenda J. Feltner
Classified Employees' Council Secretary

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