Classified Employee Council Minutes

August 3, 2000

Present: David Cage, Brenda Feltner, Geraldine Hammond, Johnette Jackson, Cheryl Layton, Paula Scott, Libby Shanton, Dan Starliper, Shelley Tharp, Anna Mary Walsh, Karen Wempe, Deneatta Williams; Guests: Dr. Carl Bell, Ken Harbaugh, Dr. Alan Ingle, and Patrick Kirby, Julie Zuercher (SGA representatives).

Anna Mary Walsh, chair, called the meeting to order.

Board of Advisors
Dan Starliper reported that the Shepherd College Board of Advisors met on July 27, 2000. The minutes of that meeting are attached along with the names of the new Shepherd College Board of Advisors.

Scholarship Committee
The Scholarship Committee has not met, but Karen Wempe reported a fund balance of $37,640.36 as of 8/3/00. Ken Harbaugh also reminded employees about the upcoming bulk mailing scholarship fundraiser which classified employees do for the Admissions Office. This will take place either the last Saturday in August or the Saturday after Labor Day depending on when the Admissions Office receives all of its printed materials. BE LOOKING FOR THE SIGN-UP SHEET FROM KEN!

Staff Development
No report.

Old Business
Committee assignments for the 2000-2001 year are as follows:

Scholarship: Karen Wempe, Chair; Ken Harbaugh, Robert Jenkins, Elizabeth Shanton, Peg Swisher, and Betty Ecton.

Social Events: Mary Beth Sibert, Chair; Connie Shirley

Staff Development: Johnette Jackson; Paul Allen; Nancy Roesel; Pat Sherwood; Dan Starliper

Strategic Planning: Melinda Landolt (other representative will be announced in September.

Buildings and Grounds (still in process of appointing representatives)

If anyone has not yet completed the Helpern Questionnaire, please do so and send to either Anna Mary or Max Brown.

Housekeeping employees would like to have a meeting with Harry Young, John Adams, and Wally Gage concerning trying to change their work hours to either 6 a.m.-2:30 p.m. or 7 a.m.-3:30 p.m. Anna Mary will set up this meeting.

Housekeeping employees in Turner Hall also have a concern about the trash chute being closed in that residence hall. Students need to know what to do with or where to take their trash from Turner Hall. They would like to meet with Residence Life and the RAs concerning this problem before school begins.

New Business
A concern about an employee's inaccurate annual and sick leave was brought before the Council. A suggestion was made by Dan Starliper and Libby Shanton that this employee meet with Brenda Branson-Johnson in Human Resources to straighten out the leave.

Staff Changes
Welcome: Racquel Yerbury, Student Affairs

Transfer: Phyllis Taylor, Student Affairs

Farewells: Ruth Ann Barb, Bookstore
Mark Bell, GTM Civil War Center
Robbie Cordle, Career Services
Stephanie Scott, Cafeteria
Carla Spears, Procurement
Stacy Wright, Cafeteria

The next Council meeting will be Thursday, September 7, in the Cumberland Room.

It was M/S/P that the meeting be adjourned at 10:50 a.m.

Anna Mary then introduced Dr. Alan Ingle, Vice President for Administration and Finance who gave Council an overview and answered some questions regarding campus matters.

Dr. Ingle reported that the information about the three candidates for the Director of Facilities Manager position has been forwarded to Dr. Dunlop. Dr. Ingle is anxious to have someone hired for this position.

Dr. Ingle emphasized that the Helpern Questionnaire contains a lot of good information about Shepherd College and that more employees need to complete it. Helpern will return at the end of August to hold meetings with faculty, staff, and students.

Dr. Ingle stated that new campus parking regulations will be distributed when new decals are purchased. Because of ground breaking for the new library addition, the main campus will lose 80-100 parking spaces. Rocky Street will close September 1st. A gravel overflow lot will be created at the entrance to west campus with space for approximately 150 vehicles. This will be an open lot for anyone with a valid Shepherd College decal. Parking lots will be clearly designated by the blue signs.

Regarding safety issues, Dr. Ingle reported that two-thirds of incorrect items on the fire marshal's report have been corrected. Dr. Ingle has developed a five-year capital budget with a large portion being spent on safety. The following amounts are budgeted in the capital plan for this coming fiscal year:
Life safety: $329,000.00
Regulatory compliance (ramps, steps, fire alarms): $525,000.00
Remodeling and amenities: $125,000.00
Capital renewal: $525,000.00
Library and stadium projects: $6,520,000.00

A question to Dr. Ingle regarding training of employees was asked. Safety training has been provided in the following areas: tractor safety, first-aid (emergency, CPR), grounds care, hazardous chemicals, irrigation systems, electrical safety, floor cleaning and chemical mixing. Documents regarding who received safety training are on file in the Facilities Management office. Management training has been provided to one or two supervisors by Al Cook from ServiceMaster. Dr Ingle said that we need to do a better job to know what our staff needs to perform their jobs.

A question was also asked Dr. Ingle regarding reports from ServiceMaster. ServiceMaster provides a weekly report to him, a formal report on a quarterly basis, a semi-annual report requested by Dr. Dunlop, and an annual report for review.

A major Council concern was a question to Dr. Ingle regarding if anything more is being done about the route 480 crosswalk. He has not heard anything about it lately, but he recommends the radio signal with blinking lights in the ground for a cost of $10,000-$15,000. The Safety Committee has not met since February. Council members recommended that it would certainly help to have better signs and blinking lights to alert motorists to the crosswalk. Increased state police enforcement of the speed limit, especially at the beginning of school, would also help.

When concern was expressed about preventive maintenance and how the SMARTeam is working out, Dr. Ingle indicated that the number of members has decreased but he believed that their goals are being met (replacing lightbulbs, checking equipment, replacing baseboard, etc.) The team is headed by Zack Fleming.

Two students representing SGA had a concern about flyers and posters being torn down in the buildings by the secretaries. SGA wanted to purchase bulletin boards to be put in building stairwells, but these would be considered a safety hazard. The students don't think the kiosk is a good place to post information because most students don't walk over to it and read what is posted. There is also a problem with keeping the flyers on the kiosk.

A question was asked Dr. Ingle as to whether or not there are any plans to plant evergreens in the flower beds since most of the beds seem to be planted with annuals and perennials. There is a concern that there will not be enough greenery on campus during the winter months. He stated that many evergreens have been planted and that $50,000 was spent last year on landscaping.

Anna Mary Walsh thanked Dr. Ingle for coming and Dr. Ingle indicated that he would be agreeable to return anytime we had concerns.

Respectfully submitted,
Brenda J. Feltner
Classified Employees Council Secretary

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