Classified Employee Council Minutes

April 16, 2002

Present: Brenda Feltner, Tim Haines, Geraldine Hammond, Cheryl Layton, Paula Scott, Dan Starliper, Peg Swisher (alternate), Anna Mary Walsh, and Karl Wolf. Guests: Brian Hammond, Ken Harbaugh, Lisa Marlowe, Celeste Maynard, April Shimp, and Dan Yanna.

Anna Mary Walsh, chair, called the meeting to order.

It was M/S/P to approve the March 14, 2002, minutes as distributed.

Advisory Council of Classified Employees
No report.

Board of Governors
Dan Starliper reported they met on March 14, 2002. His report is attached.

Staff Development
Dan Starliper reported that there is $2,900 still available for staff development.

Scholarship Committee
Ken Harbaugh reported the scholarship balance is $45,560, which includes $484 that was made from the Clarion Get-Away raffle. Henry Hall won the raffle. There are now thirty-three employees participating in payroll deduction, which contributes around $178 every two weeks to the scholarship fund. The committee will be able to disperse between $5,000-$5,500 for scholarships this coming year for which eight classified employees' children have applied.

Buildings and Grounds
Ken Harbaugh reported on various items from this committee's last meeting:
The new campus exterior benches will be brown in color. New concrete pads for these new benches are being installed.
The walkway behind Ikenberry was brought up as a concern.
The library will hopefully be completed by the end of July.
The Rt. 480 crosswalk lighting system is being installed and should be completed this week.
The Bookstore will be renovated between Labor Day and Thanksgiving. They will move into the first floor of the existing library during that period.
Renovations to the existing library will begin around December 1.

Dan Yanna reported they are investigating some parking lot establishment issues before August. He also mentioned that Karl Wolf's suggestion would be implemented. (Karl's suggestion was that when an employee is using a state vehicle, that employee will be given a permit to park his/her vehicle in the lot behind Facilities Management that houses the state vehicles. Karl had received two parking violations for leaving his personal vehicle in that lot while using a state vehicle.)

Safety Committee
No report. Dan Yanna did bring to Council's attention the skateboarding and rollerblading that have become a safety and a destruction of college property concern on west campus. After much discussion, it was M/S/P to recommend to the executive staff that a policy be developed on the proper use of skateboarding and rollerblading on campus including collection of fines for damages incurred to college property and to also include the collegešs extent of liability.

Social Committee
Paula Scott reported that the Classified Employees' Luncheon and Annual Meeting will be on Thursday, April 25, from noon to 1:30 p.m. in the basement of the dining hall. Please RSVP to Connie Bivens (Ext. 5131) by April 19. Please come prepared to nominate representatives from your category for election to the Classified Employees' Council. Nominations for Classified Council reps. from the various categories should be okayed by the nominees before our annual meeting.

Old Business
Anna Mary introduced Brian Hammond from Shepherd's Information Technology Services (ITS). At last month's Council meeting, a concern was brought up regarding classified staff being required to use Microsoft Outlook and not being able to continue using Eudora like the faculty. Brian explained that they are trying to move faculty and staff off the student server, which uses Eudora, to a separate more secure server, which uses Microsoft Outlook and allows employees to do so much more. An employee can switch back to Eudora if they so choose. Those employees on campus using Mac computers are having some problems using Outlook. ITS is working to address these problems. Brian emphasized that the ITS Help Desk employees at Ext. 5457 are available to answer questions and assist all Shepherd employees.

Anna Mary then brought before Council the concern regarding ANNUAL LEAVE, 3.1 of Bd. of Gov. Policy #10 that reads, "Full-time non-classified employees and faculty with twelve-month appointments shall be eligible for up to twenty-four days leave per year calculated at the rate of 2.00 days per month from the date of employment." This has been a previous Council concern. After discussion, it was M/S/P to have Anna Mary ask Alan Perdue if our Board of Governors has the authority to change this policy.

In regards to the movement of a building service worker to a different building, Anna Mary stated her belief that this could have been handled differently and with a better communication tactic. Dan Yanna stated that they are doing everything they can to send supervisors to customer service and supervisory training. A question was asked as to why housekeepers with seniority were not given the opportunity of moving to a different building. Dan replied that if someone is interested in moving to other buildings on campus, that person needs to make his/her supervisor aware of that fact. However, seniority is only a part of the formula in reassigning housekeeping staff. The most qualified person will get the job.

New Business
Three students from the Nursing Department representing the tobacco action plan (April Shimp, Lisa Marlowe and Celeste Maynard) gave a presentation to Council as to what they have done with a $10,000 grant that they received. This year they have sponsored a series of speakers educating students about tobacco and its effects; they are trying to have policy changes made where all academic and administration building main door entrances are smoke free areas (at all other entrances, smoking will be allowed at least fifteen feet away from the entrance); create more areas outside campus buildings where smokers can congregate; and emphasis during freshman orientation regarding these new smoking policies. They asked for Council's support on these policy changes. After discussion, it was M/S/P to recommend endorsement of the tobacco action plan.

Dan Starliper presented to Council a draft of the 2002-2003 tentative holiday schedule. It was M/S/P to accept the 2002-2003 tentative holiday schedule.

Staff Changes
Welcome: Robert Houchins, Public Safety
Farewell: Patricia Elspas, Business and Social Science
Arlene Stevens, Public Safety
Fabra Stewart, Facilities Management

There being no further Council business, the meeting adjourned at 11 a.m.

Respectfully submitted,

Brenda J. Feltner
Classified Employees' Council Secretary

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