Shepherd College Assembly Minutes

Monday, April 9, 2001
Reynolds Hall

69 present

Called to order by Moderator Laura Neal.

Laura Neal informed the Assembly that Peter Vila is also serving on the Student Life Council along with Lynn Hannah and David Wing.

I. Approval of Minutes:

Motion accepted to adopt the minutes of the Fall 2000 meeting of the Assembly.

II. Proposed Constitutional Amendments:

Laura Bischoff explained the amendment procedure and asked for approval of amendments as stated. It was decided that minor changes would be made to the Constitutional Amendment Proposal for a Shepherd College Program Review Committee (Article V, Section 4, subsection "h"). It was decided that the text for this amendment must include the following:
"The membership shall be:
(a) one full-time faculty member elected from each division
(b) the Director for Assessment of Student Learning; ex officio
a maximum of two non-voting members appointed by the Vice President of Academic Affairs with the agreement of the committee."

Motion accepted to adopt these changes to the text of this amendment.

III. Approval of Graduates:

David Eldridge stated that a list of graduates was sent to all faculty via email. This was done in order to conserve paper. This list is in excel format and may be sorted according to the major of the student. Motion accepted that these candidates be approved as long as they are eligible for graduation.

IV. Annual Elections:

The following persons were elected to these positions:

Moderator Laura Neal
Secretary Laura Bischoff
Parliamentarian Joyce Webb
Faculty Representatives to Student Life Council Karen Vincent
Faculty Representative to Advisory Council of Faculty Sylvia Shurbutt
Faculty Representative to Advisory Council of Faculty (Alternate) Ed Snyder
Board of Governors (new position) Anders Henriksson

V. Reports to the Assembly:

A. Advisory Council of Classified Employees (Anna Mary Walsh):

ACCE reps met with Governor Wise on March 20th. He stated that there is no money for anyone in the state as long as economic development does not improve.

Since Governor Wise stated that he is not familiar with personnel policy issues, he is willing to meet regularly with representatives from ACCE. We have submitted the names of our officers and the chair of our Benefits and Legislative Committee (5 people).

ACCE also met with the chair and vice-chair of the Senate Education Committee, Senators Lloyd Jackson and Bob Plymale.

Summary of Senator Jackson's comments:

1. The legislature will not let local boards change pension plans (they will remain statewide). There may be more choices in the future, but no one will lose what they already have.
2. It is in our best interest to have the salary schedule out of WV Code because of latitude in making changes in keeping it uniform.
3. It is impossible to do what we want and need to do in higher education with the present economy.
4. No institution will lose sustaining money but those who are lower (such as Marshall University and Shepherd College) will be raised until the level is reached where all institutions can move forward together. 5. Constituency representation (staff, faculty, student) on the Higher Education Policy Commission will probably not be revisited this year. They will look at it again if we feel things are unfair or if the HEPC is unresponsive to our concerns.

ACCE would like to hire a lobbyist. One campus indicated their Staff Council had some independently generated funds that might go toward a lobbyist salary if other institutions could also contribute. This may be the year that this becomes a reality.

B. Advisory Council of Faculty (unfilled position at this time)

C. President of Faculty Senate (Bob Willgoos):

The Senate had an interesting year this year. They accomplished the following:

1. New promotion standards accepted (Accounting Professors and Nursing Professors).
2. New parking policy proposal that will hopefully provide more parking.
3. Equalization of Chair's pay.
4. Change in the snow day policy for 2001 (it is up to the faculty member whether or not a class will be made up).
5. The senate is currently studying the college by-laws and has noticed some contradictions.
6. Establishment of a Research Ethics Committee.

We asked Senator Unger to appear since there is great concern about his position. He accepted the invitation and spent a great deal of time defending his position. However, he has failed to keep in touch.

Meetings this year have been very good. We have one more meeting where new members will come in and be asked to take the position.

D. Classified Employees Council Report (Anna Mary Walsh):

The Route 480 Crosswalk continues to be a concern of the Council. This year, representatives from the Division of Highways, Shepherdstown Town Council, and College Administration met. Measurements were taken by the Division of Highways. Hopefully, someone will agree to pay for the changes in the crosswalk since it continues to be a dangerous crossing for not only our students and employees, but also anyone using it.

Staff development: Surveys continue and there are seminars that are offered which our staff attend. Many areas participated in the Customer Service Workshops in order to sharpen skills in communicating with students and all those with whom we come in contact during our workdays.

We've held health fairs where many of our employees are given flu shots, cholesterol screenings, and tips on how to manage stress.

Scholarship Committee: There are many children of classified employees who hope to attend Shepherd next year--many have applied for scholarship money and wešll be announcing those awards in a few months. Wešd like to thank those who have supported us in many of our concerns this year, from finally hiring a Director of Facilities to voicing concerns of not only faculty salaries to legislators, but also the salaries of our staff. Morale has been low on campus this year and we've just about pulled all the rabbits out of our hats with reasons why staff should continue working at Shepherd.

Classified employees have a concern with the time element for funding which deals with classified staff salaries. Because of the increasing costs of PEIA, wešll see even less money than in past years.

E. Office of the President (President David Dunlop):

Changes to the Classified, Faculty and Presidential Councils. There will be no seat on the Higher Education Policy Committee (HEPC) and they are not as cooperative and cohesive as they were a year ago. We have been splintered in several ways. For instance, the way the Community College is being handled has created different viewpoints as is the way the graduate programs are being handled and the pure equity funding verses sustained funding. Universities and colleges have also been grouped together in one group so it becomes more difficult for us to find common ground among all the campus presidents. After July 1 there may be less commonality among staff and faculty as well.

Compact: The HEPC has a position. Many were involved with the compact. We have one for the two-year program and one for the four-year program. Both received similar disclaim. We were not surprised. We were vague in terms of targets for each of the numeric indicators. Unless we knew how much money we were going to receive as a campus it would be difficult to predict how much we could move forward. The new chancellor has stated that if we want to receive funding by July 1, we must have numeric indicators. We need to have this information to Charleston by the end of April. In some cases, this will be difficult to determine. We need to do this with the assumption that we will get some small amount of funding. Dr. Stern will notify the committee that put this together to make recommendations as soon as possible. We will make our best guess in terms of indicators because a wrong number is better than no number. By November 2001 we must do a revision of the compact.

The good news is that the Compact text submitted was given good marks and it was suggested that the committees did think the issues through and that we are on target with our goals.

North Central Mock Visit: Thanks to all who took the time to meet with the evaluation team. We will send out the exit report in its entirety. They discuss our strengths, weaknesses and they also provide suggestions. There are enough suggestions and concerns that we cannot feel smug. We cannot give up over these next several months.

Budgets and Tuition: We do not know what our budget will be next year. Institutions receiving the lowest amount of funding should be brought up faster than those that are receiving greater amounts of funding. Shepherd, Marshall, WV Tech, WV Parkersburg should receive more funding if the money is given out on a pure equity basis. The alternative is that the money could be given out on a sustained quality basis. In this case WVU, Glenville, and West Liberty will benefit. They are already better funded on a per student basis. If we receive a large share and the legislature puts in a great deal of money we will do well with our compact. As far as salaries, the Governor has indicated a $700.00 raise. However, this does not go into effect until January 2002. This is not the goal accepted by this campus. We want better salaries so that we can attract and retain good people. Tuition is tied to this. When we go forward with tuition and fee requests, we do not know what our pure equity funding will be. However, we have to base this increase on the pure equity funding that we receive. Without knowing our funding we still have to set the tuition. A 4-6% increase is estimated. This process works like a federal grant in that we are expected to do matching, i.e., if the state provides 3% we are expected to match by 3%.

West Virginia Grant Programs have been growing. With the Promise scholarship, student financial aid may be at an all time high and students may actually be in a better position.

The Bell Tower is back on McMurran Hall. It was rebuilt to original specifications. We need to figure out what to do with the scraps of the original. Perhaps we will build a smaller replica of the tower.

Digging has been delayed at the library. History and Preservation found some things and are going to dig some more. The project should resume soon.

VI. Recognition of Employee Milestones:


Robert Jenkins (31 years)
Harry Young (31 years)
Vergie Smith (13 years)
Harold Delauney (12 years)


Carl Bell (40 years)
Agnes Tabler (40 years)
Rubin Swope (35 years)
Dow Benedict (30 years)
V.J. Brown (30 years)
James Holland (30 years)
Michael Jacobs (30 years)
William Johnson (30 years)
Mary Walker (30 years)
John Adams (30 years)
Henry Boyer (30 years)
Karl Wolf (30 years)
Barbara Beard (25 years)
Jerry Woods (25 years)
Richard Gibson (25 years)
Douglas Horner (25 years)
Brenda Feltner (25 years)
Dale Hunter (25 years)
Elizabeth Hess (25 years)
Melinda Landolt (25 years)
Lexa Long (25 years)
Anna Mary Walsh (25 years)
Pat Chase (20 years)
Sandy Collier (20 years)
Dave Grove (20 years)

Results of Ballot Count

Amendment 1:
Yes - 97
No - 10
Result: Amendment passes

Amendment 2:
Yes - 94
No - 12
Neither selected - 1
Result: Amendment passes

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