Shepherd College Assembly Minutes

Fall Meeting
Monday, October 11, 1999 4:10 p.m.
Reynolds Hall

The meeting was called to order by moderator, Laura Neal.

Moderator Laura Neal called the meeting to order.

It was moved by Dr. James Pantle, with a second to approve the minutes from our spring Assembly meeting. Motion carried.

Dr. Mark Stern introduced the new faculty for academic year 1999-2000. They are:
Mr. Larry Adams II Visiting Assistant Professor, Computer Information Sciences
Mr. Andro Barnett, Assistant Professor, HPERS
Dr. K.B. Basseches, Assistant Professor, Art Education
Dr. Laura Bischoff, Assistant Professor of Music
Mr. Daniel DePalma, Assistant Professor of Business Administration/Family and Consumer Sciences
Dr. Lynn Hannah, Assistant Professor of Education
Dr. Shahadat Kowuser, Assistant Professor, Computer Sciences
Mr. Richard Lewis, Lecturer and Assistant Men's Basketball Coach
Ms. Brenda Maddox-Dolan, Visiting Assistant Professor, Education
Mr. Ernest McCook, Lecturer of Physical Education, Athletic Academic Adviser, Assistant Football Coach
Ms. Aleksandra Miahilovs, Visiting Assistant Professor, Mathematics and Engineering
Mr. Scott Williamson, Visiting Assistant Professor, Music/Theater
Dr. David Wing, Assistant Professor, Biology

Dr. V.J. Benokraitis introduced Mr. David Weaver, Lecturer, Computer Information Sciences

Mrs. Anna Mary Walsh, Chair of the Classified Employees Council introduced the new classified employees for academic year 1999-2000. They are:
Mr. David Cage, HVAC, Physical Plant
Ms. Deborah Greene, Bibliographic Instruction/Reference Librarian
Ms. Janette Graves, Admissions Counselor
Ms. Simona Kelican, Dining Hall Worker
Mr. David Kelvington, Campus Police Officer
Mr. William Madigan, Building Service Worker, Physical Plant
Ms. Diane Mello, Dining Hall Worker
Mrs. Peggy Miller, Administrative Assistant, Arts and Humanities
Ms. Evelyn (Lyn) Ogden, Library Circulation Desk (Evening)
Ms. Barbara Sandagata, Dining Hall Worker
Ms. Mabel Underwood, Dining Hall Worker

Mr. Harry Young, representative for the Advisory Council of Classified Employees gave the following report:

ACCE is currently working with Policy Bulletin Series 62 which governs policy for all state classified employees. Friday, October 8th, marked the date for internal comment for this series. It has been reviewed and rewritten by the Post-SB547 Committee. ACCE's general concern is the vagueness in the revision. Provisions of concern are:

1. Critical retention (where a position which is deemed critical by the president of an institution and a pay raise may be given to that position/person in order to keep that position/person). Although the raise cannot exceed the maximum on employee's pay scale schedule, there is a concern that this will be awarded to certain people/positions on a campus.

2. Timeline for review of classifications of employees. Only the Human Resources officer has a response time (60 working days).

He stated that ACCE has been talking with LOCEA representatives and has an appointment with WV Senator Lloyd Jackson on October to see that this policy goes forward with changes most beneficial to classified employees

He stated that Series 62 must be adopted by both Boards (Directors and Trustees of the State College and University Systems). If the Legislature would put this in and fund a new salary schedule, we believe that critical retention would not be needed.

Advisory Council of Faculty

Ms. Rhonda Smith stated that she had sent a report to all faculty by email which summarizes the last meeting she attended. She reiterated information given to faculty: creation of a survey for distribution to campuses dealing with four issues (tenure, governance structure within the state, community college offering 4-year degrees and 4-yr. colleges offering master's degrees, and faculty salaries and benefits). She stated the concerns vary, depending upon the campus where one works.

1. The survey gives faculty a chance to voice concerns so the ACF can get consensus. This survey will be sent sometime in the beginning of November. She expressed the importance of returning it to her so that vital data can be provided to take to the Legislature.

2. She stated the preliminary work of the Legislature's study of Higher Education is commendable.

3. Announced that LOCEA (Legislative Oversight Committee) will be visiting Shepherd's campus November 16-17. Stated that Chancellor Trump has a concern that campuses need to impress their real issues upon the legislators (where we see our future and what we need to get there).

Ms. Neal opened the floor for questions or comments.

Dr. Benokraitis voiced a concern about the new parking fee of $20.00. Since adjunct faculty are only here part-time and their salary is not very much, he believed they should be exempt from paying a fee.

Dr. Dunlop stated that, to make the parking (registration) fee the most fair, we need to stay consistent by having all employees pay the same amount. He encouraged people to speak to Dr. Ingle about this concern.

Dr. Dunlop gave the following report:

1. Major concern: Legislation written to replace SB 547. There are consultants who are helping with this. It's important to Shepherd College in how they treat Community and Technical College at Shepherd. Therešs talk of creating free-standing community colleges. If this occurs, a community college could move to Martinsburg, teach our first two years of curriculum, which could take our students. He stated we are working with our local delegation to explore options to expand our classes (community college programs) to Martinsburg. This will reduce chance of Eastern Community College from opening a branch there.

2. Funding formula that replaces current RAM-RAP model. Suggestion that some of our budget would come from something other than enrollment. A performance-driven budget with criteria set by Legislature (work-force development, retention rate, graduate rates, etc.) We wish to see elimination of out-of-state student penalty (one-third of our student body is out of-state students). He stated he'd like to see all College's base budget equalized.

This issue is being discussed with the consultants who are helping work on SB547.

3. Stadium update: work is expected to begin after the football season ends.

4. Library: construction is behind schedule because of Phase II and III of archaeological study. (Discovered foundation of old homes). First bid was at $250,000 and will be put out to competitive bid. Hope to break ground in late winter or early spring, if we have a mild winter.

5. Strategic Plan/Master Document: stated we will be working on the campus master plan. The strategic plan is due in the Chancellor's office. Before decision of where buildings go, academic programs need to be reviewed, these ideas will be shared with Faculty Senate, Classified Employees Council, and the Student Government Association. Comment will be sent to the Strategic Planning Committee.

6. Deferred maintenance plan: announced that the state is going to hire groups to come in and look at deferred maintenance (see if things are up to specifications: plumbing code, HVAC systems, ADA guidelines, etc.) He stated that it is important that Shepherd be one of the pilot schools selected.

7. Assessment: stated that ratings show our sophomores to be above the national average in standardized tests dealing with critical thinking and writing skills, even though they were below the national average when they arrived as freshmen. He stated that it is appropriate to conclude that our curriculum/faculty are doing the right thing in preparing students.

8. President's Commission: announced the name for the Commission selected by its members. The name is the President's Commission on Diversity and Social Justice. He stated there are six recommendations from the committee and, for the most part, these can be accomplished.

9. LOCEA visit: stated that Faculty Senate and SGA have appointed their representatives and Classified Employee Council needs to appoint 1-3 representatives to attend meetings with the Legislative Oversight Committee. Our goal is to help them understand what we do well and what things we can do better if we have more funding. He asked that anyone who has a stellar project in their unit/department to contact him so that it can be presented during their visit.

Other questions from Assembly members dealt with the governance structure of the boards. Dr. Dunlop stated that there has been talk of one, two and even three governing board systems. Senator Lloyd Jackson has made a statement that governance will not be an issue in the next legislative session. By having Jim Skidmore serving as Associate Vice-President of Community Colleges, this is in the best interest of the four year schools.

With a question of Phase II of Butcher Center, the president stated that the Shepherd College Foundations has take the lead to begin a campaign for fund that can receive a matching fund. This is the Enhancement Campaign on Capital Needs.

Meeting adjourned.

Respectfully submitted by

Anna Mary Walsh
Secretary, College Assembly


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