Shepherd College Assembly Minutes

Monday, October 23, 2000
Reynolds Hall

65 present

Called to order by Moderator Laura Neal.

Laura Neal informed the Assembly that Peter Vila will also be serving on the Student Life Council along with Lynn Hannah and David Wing.

I. Approval of Minutes:
Motion accepted to adopt the minutes of the Spring meeting of the Assembly.

II. Introduction of New Faculty (Dr. Mark Stern)
Larry Adams, Computer and Information Science
Mike Austin, Chair of English
Brent Baldwin, Football Assistant Coach
Edwinna Bernat, Lecturer of Education
Larry Daily, Psychology
Patrick Drohan, Environmental
Alan Gibson, French
Robin Good, Education
David Gordon, History
Susan Layos, Nursing
Jim McWilliams, English
Clarice Ottley, Nursing
John Pearce, Football Coach
Parvin Rahnavard, Computer and Information Science
Jeanne Raudensky, HPERS
Karen Vinci, Social Work
Daniel Williams, Accounting
Scott Williamson, Music
Anthony Yurish, Athletics

III. Introduction of New Staff (Mrs. Anna Mary Walsh)
From Food Service: Jamie Brant, James Gruber, Pat Knopsnyder
Student Affairs: Racquel Yerbury, Judicial Program Manager
Barbara Byers, Counseling Center
Admissions: Kenetta Pierce, Barbara Schirripa
Library: Margaret "Peg" Swinston (returning)
Business Office: Kathy Pomfrey (from part-time to full-time)
Procurement Office: Peggy Trainor
Div. of Business and Social Science: Evelyn Stevens

IV. Reports to the Assembly: Advisory Council of Classified Employees (Mrs. Anna Mary Walsh):

Our HEPC Office liaison, Margaret Buttrick (formerly Human Resources director of State College/University systems) has given us the view from the Central Office on how SB653 would effect campuses. And, generally speaking, from May-October, we don't have a clear-cut statement from HEPCO what this entails. We get hints on how we need to "think outside the box" as we understand and interpret what was meant by dividing who handles what policies in the categories, statewide, institutional, or those remaining under federal law or state code. Ms. Buttrick lead us constantly toward things that will be handled at the institutional level as we fought to help her understand that many policies she seemed to think should be made at the institutional level should remain at the statewide level. Many institutions fear having policies made by a board of the institution for fear of policies weighing too heavily in favor of some areas of the campus/employees and not others.

Our goals for the year began with: fostering a relationship with the also-unrecognized ACF; support new salary schedule with cost breakdown; removing the 20-year of service increment cap; help keep PEIA and employee benefit issues at the forefront of concern of HEPC; allow ACCE's continued existence beyond the six years of SB653; term limits for ACCE; address personnel policies; have influence on campus in issues dealing with classified employees; and support representation in our organization for WVNET and HEPC. We continue to look into other salary schedule formats such as broad banding there are about 17 other states who use this format in higher education.

Ms. Buttrick stated there are no specific salary items in the HEPC budget. We're not getting a good feeling that HEPC will "take care of a proposal to the legislature about a salary schedule and funding for classified employees." With that in mind, ACCE reps will be attending the HEPC meeting on November 8th at 8:30 a.m. at Marshall University Graduate College to see what recommendations Ms. Buttrick will be making to them concerning classified staff. Our ACCE meeting will immediately follow that meeting to develop our action plan.

Reports to the Assembly: Advisory Council of Faculty (unfilled position at this time)

Motion taken to close meeting immediately following Dr. Dunlop's remarks. Motion accepted.

V. Remarks (Dr. David Dunlop)

1. Successful Fall Events: We had a very successful Homecoming. Many people commented on how nice the campus looked. The golf-tournament (fund-raiser for non-revenue sports) sold out and $10,000 was raised. The Hall of Fame Banquet sold out. The multi-cultural fairs were very successful. The Homecoming game had 5,200-6,000 in attendance (500-1000 alumni present).

2. Update on Construction Projects. Phase 1 of the Football Stadium is complete. An announcement of the plans for the library addition will be coming out shortly. The addition will be twice the size of the current building and should be completed in approximately two years. There is concern among the people of Shepherdstown about exits being blocked due to the project. They are mainly concerned about the extra cars on Princess Street. An additional exit on King Street will be created. Bids for the library project came in between 7.8 million and 16 million. This will allow the project to be a 2-phase project rather than a 3-phase project. 2/3 of the addition will be library space, and 1/3 will be devoted to an auditorium, 2-3 classrooms and a reception area. To accommodate for the lack of parking places, cars may continue to park on the temporary lot on West Campus. However, in two years this will go back to being greenery.

3. Enrollment Issues: It appears as though the enrollment is down although the official numbers will not be taken until November 1. The numbers appear to be down somewhere in the vicinity of 30 full-time equivalents. President Dunlop is not sure what this will mean in terms of the budget for next year. The Higher Education Policy Commission recommends that the bulk of the money be used for sustained quality (money to keep doing what we are already doing). The five options for spending (under SB653) include, Research, Community and Technical College, Meeting New State Initiatives, Peer Group.

The concept of peer groups works in the following way: Shepherd is paired with other schools that are similar. A calculation is made of what our current budget is and what the average of our peer group budget is and we find the delta between those. All deltas for public higher education are compared by campus and institutions furthest from their budget group receive a greater share of the money. It was thought that Shepherd would come out well. However, the current plan is to distribute money to institutions that have medical schools.

The numbers in terms of how close schools are to their target groups vary:
WVU and WVU Parkersburg: least well funded in comparison with peers (60%)
Shepherd - 64.7%
Glenville - 80%
Marshall University is very far from their target so should fair well with funding.

The Policy Commission will be holding a meeting to find out if we are satisfied with these results. Dow Benedict will be representing Shepherd College at this meeting. We are not satisfied with the outcome. Branch campuses were not compared exclusively to other branch campuses; some of the peer groups for Shepherd included branch campuses; more than half of the money for education in WV goes to K-12 and much of the rest is distributed to higher education institutions with medical schools. Very little is left for Arts and Science programs.

Some other institutions in Shepherd Peer Group: Eastern Oregon State University, Henderson State University (Arkansas), Lander University (S. Carolina), Longwood College (Virginia), Mary Washington College (Virginia), University of NC (Ashville), University of Pittsburgh at Johnstown, University of Wisconsin at Parkside.

President Dunlop believes that some of these comparisons are inappropriate. The infrastructures are different in many cases.

The current issue is determining how the money will be distributed. Perhaps the best approach is asking the policy commission for an amount we believe they can give us rather than what we need and our chances of getting some money will be better. The commission would like to put all of the money into sustained quality. In summary, there is a tremendous amount of uncertainty in terms of next year's budget.

4. Governance System in Charleston is becoming a problem: Concerns: Interim Governing Board may not be around to govern the implementation of what they approved. The Advisory Board becomes the Governing Board in July so President Dunlop is now working closely with the Advisory Board. Tuition rates have not been set by any of the boards for the Community College. Dr. Dunlop believes this is a serious flaw in the structure given to us by Senate Bill 653. Currently several changes are being recommended to SB653. Another concern entails the position of the Community College president. SB653 is strongly pushing us to have the Community College separately accredited. Hence, the president of the Community College will be elected by a separate board. Dr. Dunlop does not want to be responsible for a Community College president that does not report to him.

5. Martinsburg Situation - Community College: There will be Community College in Martinsburg. President Dunlop feels that if Shepherd does not put its college there, somebody else will do so. We are in the final stages of approving the contract and hope to do so in the next coming weeks. We hope to offer courses there in the summer or next fall.

6. Calendar: North Central will visit us from February 24-27, 2002. Jim Pantle has done excellent work with the documents. The president cautioned that if we don't get North Central approval, we don't exist. He urges us to encourage colleagues to keep up with the timelines. Dr. Dunlop also encourages all to go to the assessment lectures. North Central will expect all faculty to be conversant with the assessment "lingo." Dr. Dunlop extends his thanks to all those who have assisted with the assessment process.

7. Local Technology: The school is buying "Banner Finance." This will put the budget balances on the web. This will be available July 1, 2001. We are also purchasing "Banner" for students. They may register for classes through this, check class schedules, grades, financial aid from the computer. We will also have Banner for faculty that will help with advising. Also, we will have "Banner E-Commerce" which will allow students to send us money over the network. Many lab upgrades have been instituted this year: a new art classroom, education classroom and music lab. We will continue our support for Web-CT as well.

8. Additional Projects: Two very important projects are going on by committees currently:

1. Campus Master Plan: Due in Charleston by the end of January

2. Compact: Due in Charleston by the end of January

Questions Addressed:

1. What happens if Bob Doyle is not elected?

President Dunlop believes that we will have our work cut out for us in terms of establishing a strong Eastern panhandle delegation.

2. What will the library look like?

Bricks will be matched, full-length windows (2-story reading room), matched roof, rotunda on the corner. Exterior plans are available.

3. Is there a chance Shepherd could be put on probation again as it was in 1967?

President Dunlop believes this depends on the way we present ourselves to North Central. He plans to talk to them about how we are going to make things work rather than expressing flaws in the system/negative issues. The president of the Community College issue is a threat. He hopes that by the next legislative session, many of the issues will be ironed out. If not, we may have a serious problem.

Students have asked when Shepherd will change its name to "University." The president states that he would rather have adequate funding than a name change. In addition, not many baccalaureate degree institutions are still called "college." We may have a good niche as one of the "best colleges."

Meeting adjourned at 5 p.m.

Respectfully submitted,

Laura Bischoff
Secretary, Shepherd College Assembly

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