Shepherd College Assembly

Fall Meeting
Monday, October 14, 2002 at 4:10 p.m.
Reynolds Hall

Dr. Laura Bischoff-Renninger, Moderator, called the meeting to order.

I. Approval of Spring, 2002 Minutes

MSP for approval of April, 2002 Assembly minutes.

II. Introduction of New Faculty (Dr. Mark Stern)

Dr. Kevin Badanes, Associate Professor of Music
Dr. Ruth Conley, Assistant Professor of Biology
Ms. Melanie Ford, Lecturer, HPER and Assistant Women's Basketball Coach
Dr. Rebecca Fox-Lykens, Assistant Professor of Education
Dr. Kathleen Gaberson, Professor of Nursing Education, Chair of the Department of Nursing Education
Ms. Carol Grant, Visiting Assistant Professor of Business Administration
Dr. Marian Kirk, Assistant Professor of Education
Dr. Jeremy Millett, Visiting Professor of Political Science
Mr. Timothy Redding, Assistant Men's Basketball Coach
Mr. James Sayers, Visiting Instructor of Computer Information Systems
Dr. Stephanie Slocum-Schaffer, Assistant Professor of Political Science
Dr. Xiaoming Wu, Assistant Professor of Computer Information Systems
Mrs. Tammy Ware, Visiting Assistant Professor of Nursing Education

III: Introduction of New Employees (Mr. Tim Haines)

David Baker, Physical Plant
Vivian Clark, Physical Plant
Jamie Crouse, Admissions Office
Larry Derby, Residence Life Office
Robert Houchins, Campus police
Tim Intravia, Admissions Office
Sharon Kees, Dining Hall
James King, Physical Plant
Don Knapp, Physical Plant
Elizabeth Lay, Department of Music
Don Myers, Physical Plant
Tammy Paugh, Physical Plant
Phil Stamper, Residence Life Office
Maritza Unsihuay, Physical Plant
Kevin Van Kirk, Physical Plant
Janet Walker, Physical Plant
Tony Willingham, Physical Plant
Luann Yanna, Presidentšs Office

IV. REPORTS

Advisory Council of Classified Employees:

The major issues that ACCE will be supporting in their meetings with the Legislature in 2002-03 are:

1. Continuity/Equity in Salary Schedule. Classified employees are between 17-25% below market value. Although classified staff at Shepherd has fared better than those at other WV institutions, we are still far below regional market value.

2. Removal of 20-Year Cap on Increment Pay. Non-classified had their cap removed this year. Classified employees are the only state employees in West Virginia who still have a cap on years of service for increment pay.

3. PEIA: remains a problem for all of us. The increase in payments erased or lowered any raise we saw this year.

Tim expressed the appreciation of the Classified Employees Council to faculty and staff who volunteered during the annual fundraiser of bulk mailings for the Admissions Office this fall. This profit goes into the Classified Employees Children Scholarship Fund.

Advisory Council of Faculty

Dr. Sylvia Shurbutt announced that the ACF minutes are located on Shepherd's website if anyone from the campus community does not receive them by e-mail from her. Also see the HEPC website to download policy documents www.hepc.wvnet.edu.

She stated the challenges facing ACF this year:

1. Budget Cuts: With all institutions facing cuts, we should commend our administration on how theyšre working with this as well as other issues.

2. Merit Pay: Ray Areolla, University of Pennsylvania, visited Fairmont last year to help develop their faculty and staff merit plans. Fairmont found his visit to be a positive process dealing with developing a Comprehensive Faculty Evaluation System.

3. New High School Graduation Requirements and College Admissions Requirements: The plan is to increase mathematics and science requirements, as well as add a modern language requirement for high school graduation. These changes will impact Shepherd, particularly in terms of public school demand for language teachers.

4. Data on Class Size/Room Use: Shurbutt noted that we should be vigilant about numbers and statistics that the are used in system reports; good examples are classes under 10 and room use.

5. Graduate Programs: As the community & technical college becomes separate from the 4-year college, graduate programs become more important in terms of funding and for our pairing with peer institutions.

6. ACF Response to These Issues: Establishing a relationship with our legislators and exploring the use of a lobbyist will be two ways to address current issues in higher education.

Dr. Shurbutt stated the following commitments by WV higher education faculty:

1. To serve student/clients through the development of quality academic programs & continued quality instruction.

2. To serve institutions through teaching, scholarship, and service.

3. To serve the State through teaching, scholarship, and community service.

The ACF hopes that the HEPC will officially embrace the following commitments:

1. To recognize the necessity of faculty as full partners in shaping and leading higher education in the State of West Virginia, a "partnership" model consistent with good management practices.

2. To recognize the importance of "full-time" teaching faculty, as central to the effective and efficient running of any viable institution of higher learning.

3. To recognize the important of faculty involvement in the economic and cultural life of the Community, as programs and projects that faculty bring to the community serve to enhance the lives of all West Virginians.

4. To recognize the importance of scholarly research and grant monies brought to the State by faculty.

5. To support the mandated merit evaluations with sufficient professional development funding.

ACF Legislative Concerns for 2002-2003:

1. Achieving legislation that will address rising costs of health insurance (PEIA), which, in some cases, has resulted in actual salary decline;

2. Achieving "Incremental Salary Increases Based on Years of Service," comparable to other "state employees" (see policy 5-5-2 "Granting Incremental Salary Increased Based on Years of Service");

3. Achieving legislation to permit faculty, eligible to accrue sick leave, to participate in the Catastrophic Leave Bank;

4. Achieving legislation that would allow higher education faculty and staff to serve in the legislature, a right currently enjoyed by public school teachers.

Student Life Council

Dr. Sharon Kipetz distributed revised by-laws of the Student Life Council.
[Bold print indicates proposed changes; those phrases in parentheses are proposed deletions. ]

After explaining each change, she asked the Assembly to consider affirmation of the changes so they may be implemented this year. MSP that the Shepherd College Assembly affirm the By-Laws of the Student Life Council of Shepherd College.

V. Closing Remarks: (Dr. David Dunlop)

Dr. Dunlop reported the following:

1. U.S. News and World Report has listed its annual rankings of colleges and universities. From four tiers in Southeast region, Shepherd is located in the second tier. He noted that Concord College is also in tier 2 and some of the other WV institutions are located on both tiers 3 and 4.

2. Budget Cut: announced that it's too soon to know specifics. Chancellor Mullen indicated what the cuts would be if distributed proportionally, based on the size of the campus budget. Using this format to distribute a 10% cut, Shepherd's share would be $1,253,301. Of this $226,494 would be assigned to the Community and Technical College and $1,026,807 would be assigned to the four-year College. He stated that, until we know how big the problem is, we will not be going through a campus-wide process of discussing how the cuts should be assigned internally.

3. Enrollment: stated enrollment is up this year. Shepherd will be holding those dollars until wešre certain therešs no mid-year cut. This would be the first money offered forward, should cuts occur.

4. Institutional Compact: there is a new format for the compact. Those working on them include Dr. Stern from the Shepherd College and Dr. Checkovich from the Community and Technical College of Shepherd.

5. Partnering: at the press conference held last week on campus, Dr. Dan Angel, president of Marshall University, stated that, when asked, Marshall will partner with Shepherd College in the development of master level degrees. Further, President Angel stated that Shepherd College has the maturity and quality to offer stand-alone master degree programs. He encouraged us to develop graduate programs using both formats--partnering and stand-alone.

6. NCATE Team Visit: November 17-20th. The chair was here for a pre-visit. Reminder to keep schedules as flexible as possible in case a team member wishes to speak with you.

7. Master Plan Update:
a. Parking Facility: a nicely designed garage is a preferred choice but the cost would be between $7,000-$12,000 per space, and we do not believe that the College, town, or students can afford this type of facility at this time. We need this parking for several obvious reasons and when the Frank Center construction begins, we'll lose even more parking. During the past several years our enrollment has increased by several hundred students without a significant increase in the number of parking spaces. Thus, we'll move forward with an additional parking lot in fall, as provided in our approved campus master plan. We will strive to design a parking lot that is safe, attractive, and as environmentally friendly as possible
b. Apartment-Style Residence Facilities: this style of facility will attract more students to live on campus. Student Affairs has made presentation of this type of facility to the Board of Governors, Executive Staff, and the Shepherd College Foundation in order demonstrate the need and rationale for this type of housing. Funding sources and management details are currently being studied.
c. Bookstore: currently in old section of the Library. Bookstore will be returning to its area, once remodeling has been completed.
d. Scarborough Library: when Bookstore moves out, redesign work will begin. Completion is set for next fall, 2003.
e. Locker Room/Fieldhouse Facility: construction to begin after the end of football season. The space currently used as a locker room facility will be remodeled--probably as academic or academic support space. Of course, this remodeling project would be dependent upon the availability of capital funds.
f. "Talking Stage": joint effort of CATF and Shepherd College which would house the Departments of Theater, Art, and CATF. This is a large project that will require soft money for a theater facility with an estimate of $20-$30 million. The College would own it; it has an undetermined location.

Dr. Dunlop stated that the Administration is interested in all views and opinions about these projects. Input is valued, as it has been in the question of dealing with parking and the traffic pattern

With no further business, it was MSP to adjourn.

A powerpoint presentation from the Enrollment Management Committee entitled, "Who We Are" was presented by Dr. Marie Carter following the meeting.

Respectfully submitted,

Anna Mary Walsh
Secretary,
Shepherd College Assembly


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