Administrative Council Minutes

September 20, 2001

Present: David Dunlop, Mark Stern, Ed Magee, Jim Watson, Sharon Kipetz, Alan Perdue, Marie Carter, Valerie Owens, Pete Checkovich, John Adams, Luoluo Hong, Bob Willgoos, Dave Rucki, Dow Benedict, Monica Lingenfelter, David Eldridge, Monte Cater, Karl Wolf, James Vigil, Libby Sturm, Dan Starliper, David Thompson, Rachel Schipper, Barbara Maxwell, Ernest Lyles, Dan Yanna, Debbie Langford, James Veldman, Robert Dotson, Don Rohel, Tim Intravia, Laura Bischoff Renninger

Sharon Kipetz: Now at full staff. The new members of the Student Affairs Staff were introduced.

Dan Yanna: Informs us that the buzzer on alarm systems in the buildings indicates an actual situation; please do not ignore them. Keys should only be issued at the request of a department chair. Several external building keys have been re-distributed. External keys need to have a VP signature. We are trying to reclaim security and in order to do that we need to know who has the keys. Only those who need access on weekends or between midnight and 6am should have external keys. Library construction is about one month behind. The new road by the library is now finished and accessible.

Pete Checkovich: The Community and Technical College is open in Martinsburg. President Dunlop is pleased with the renovations and encourages all to stop by and see them.

Dan Starliper: Classified employee salaries go out next week. We are at 26% funding of the gap. The TIAA-CREF representative will be on campus October 30 and 31. A 9am seminar will be held on October 30th. On October 24th and 25th a seminar will be held by TIAA-CREF representatives regarding long-term care. There will be an open-enrollment period in November for long-term care. One needs to sign up when still healthy.

John Adams: The Career Development Center has been moved to Gardner Hall. The center did do advisement this summer. All future Saturday bus trips via Gateway are free.

James Vigil: August sales were up by 37%. 450 web orders were placed in August. Used book sales were up by 51%. Students are saving more than $137,000 by buying used books. A "bookstore on wheels" is planned for the other side of campus. There will be an October upgrade of software on bookstore website. The 2001 campus directory is available to print online at: (or link through Shepherd website).

Dow Benedict: Added new faculty members. Had a number of retirements. Many classes are over the limit. Adjunct faculty pool is depleted.

Pat Dwyer: Assessment is on track for the September 30 deadline for NCA report. At October 22 Assembly meeting there will be a presentation on assessment. Food for Thought lunch series is underway.

Ed Magee: SC is only college in state to be up on Banner. Master Plan was presented in two public meetings last week.

Mark Stern: New admissions literature has been printed. Faculty Colloquium series will start Thursday, September 27 with presentation by Anders Henriksson. North Central draft looks good. WebCT 36 is available and up and running.

Dave Eldridge: Started registration on the Web. Will terminate phone registration. Computer proficiency is new requirement.

Valerie Owens: New Web site will launch October 1. Calendar events for academic year are to be submitted to Susan Franklin.

Rachel Schipper: Friends of Library society established and will have dinner dance in the spring. Funds raised will be used for technology.

James Veldman: Ram's Den Plus program: buy 5 combo meals and get one free. Concession stand added three registers to make lines move faster. Working on new catering menu for spring. Dining Services will participate in the Taste of Shepherdstown on October 5.

Robert Dotson: Planning activities with student groups including a MLK candlelight vigil in January. Is planning staff/faculty development program in the spring. Multicultural leadership team has 23 students, seven of which are international.

Sharon Kipetz: Family Day has received 700 R.S.V.P.s. Shepherdstown Business Association will display SC signs in shop windows downtown. A generic banner (which other organizations can borrow) is posted across German St. A student has been harassed on campus because of the terrorist attack September 11. Student Life Council is up and running.

Don Rohel: College Center has new operational hours. Video games have been moved out of Ram's Den to second floor. A lounge is going where the Pub used to be. Campus lost and found is located at the Information Desk.

Monte Cater: SC men's basketball will play Marshall at Marshall in November.

Tim Intravia: He has been named an honorary Rotarian. SGA is underwriting the cost of students participating in the River to Ridge Competition at the Rumsey Regatta. SGA sponsored a parliamentary procedure seminar for student groups. SGA is sponsoring Attack Back raising money for the American Red Cross disaster relief fund. The goal is $10,000; $2,500 has been raised to date. Checks should be made payable to Shepherd College Alumni Association with American Red Cross noted on the check.

Luoluo Hong: Student clubs and off-campus agencies must have fliers approved by Dean of Students; campus department do not. High speed Internet access is being installed in West Woods. Guest rooms in West Woods cost $20 per night. Flu vaccine will be available for faculty and staff for a fee of $6-$8.

Libby Sturm: Relief for students called up in the Reserves is available; students should talk to Sturm or Dave Eldridge.

Jim Watson: Homecoming is October 13. Golf tournament and Hall of Fame will be held October 12. A postgame BBQ open to all will be held on midway. Free to dining hall students; $5 for others.

David Dunlop: Incentives will be offered for car pooling; a survey will be distributed. HEPC will distribute a $4 million fund at its meeting tomorrow; $500,000 is earmarked for SC to update the Frank Center. Another $200,000 will come form the Legislature to HEPC to SC to fund the rent at the CTC's Martinsburg Center. Enrollment will be officially release November 1. Classes were not cancelled on September 11 because President Dunlop felt the sooner institutions can get back to normal the less disruptive are terrorist acts.

Respectfully submitted,

Valerie Owens and Laura Bischoff Renninger

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