Administrative Council Minutes

May 15, 2003

In attendance: John Adams, Marie Carter, Sandy Collier, President Dunlop, Patricia Dwyer, Tim Haines, Ed Magee, Alan Perdue, Joan Pope, Don Rohel, Rachel Schipper, Tracy Seffers, Tom Segar, Dan Starliper, Mark Stern, Richie Stevens, Libby Sturm, Dave Thompson, James Veldman, Karl Wolf

President Dunlop: Budget update: Shepherd is in as good a shape as we can possibly be. The ruling of the WV HEPC was to allow us to increase 4-year in-state tuition by 9.25%; CTC in-state tuition by 3.5%; and out-of-state tuition by 15.02%. By contrast, other neighboring states are increasing their out-of-state tuition by as much as 20%. According to a recent Wall Street Journal report, Ivy League schools are having to dip into waitlists, as the economy is driving families to lower-priced schools--a pattern that has worked to our benefit. We are in the 100-200K range for a budget deficit, which means only mandated or promotion-based raises are being offered this cycle. To budget managers: do not re-do budgets yet, but be conservative and assume that there will be small cuts across the board. We hope that addition student inflow will make up some of the balance (we need approximately 115 additional students). New budgets will be out in August/September, after new students have registered. Any additional inflow from student tuition will be set aside as a cushion against future budget cuts. If we find that we are safe from any future budget cuts, he will recommend that the BOG move any other excess into salaries. Beyond that, additional surpluses will go into campus-wide improvements (ADA compliance, etc.) The week has been difficult, and he has been very busy with the media regarding the controversy over diversity in the news. He has experienced overwhelming support for himself and for the College. The BOG will make a public response to the situation. President Dunlop expressed his thanks to Tim Haines and to Cinda Scales for measures of support from both the Classified Employees Council and the Faculty Senate. In truth, data strongly supports growth in diversity at Shepherd College over the past several years.

Tim Haines: Classified Employees Council held a special meeting on Tuesday, May 13, to discuss the allegations described in the media, as well as the climate for diversity on campus. Based on those discussions, the Council passed resolutions expressing a unanimous vote of confidence in President Dunlop and in the Council's representative to the BOG, Dan Starliper. Regular meeting of the CEC to be held on Tuesday, May 20.

Richie Stevens: Residence halls will be closing, with extended stay availability in Gardiner Hall.

John Adams: Sharon Kipetz asked him to express her thanks for all who worked at Midnight Breakfast‹and is still calling for ushers for Commencement. His office is working with applications from the Gateway Academy, June 22-28, They are sending 135 invitations to rising 8th-graders, and fielding inquiries from legislators about spaces in the program, an indication of its growing reputation.

Sandy Collier: James Vigil is conducting Book Buyback and is very busy.

Dan Starliper: Annual evaluations are due.

Tracy Seffers: The Registrar's Office is in its busiest season, preparing for grading and final certification of graduation candidates.

Marie Carter: Enrollment Management areas are busy. Libby is keeping up with the tuition changes, and Karl's area continues to be up in every count.

Karl Wolf: All areas continue to be ahead of previous years: applications, offers of admissions, enrollment deposits--9.1% ahead of total deposits at this time last year.

Patricia Dwyer: Monday, May 19, she will conduct a full-day Faculty-Staff Development Day, with speaker Jim Eison, who will conduct two sessions, with 35 faculty in each. She has invited faculty from neighboring colleges as well. July 7-11, her office will sponsor a Faculty Fellowship Teaching Institute where six faculty members will spend the week revising one course based on active learning strategies they learned at the May 19th workshop.

Rachel Schipper: The library is gearing up for its move this summer. If you would like to visit the renovation, contact her or Dan Yanna to set up a visit. They are projecting a July 15 finish, and an August 4-15 move date. During the move, the contact phone number will be x5312. The Scarborough Society will have its annual meeting in June.

Joan Pope: Athletics is over for the season. Men's Golf and Tennis went to the playoffs, winning 3rd in the state for the President's Cup. Five or six seniors in basketball will finish this year--100% will graduate. 50% of the seniors in football will graduate.

Mark Stern: Ernie McCook has done a great job in advising the athletes. The Master's program in Curriculum and Instruction is pushing forward. The BOG will recommend being able to advertise the C&I program as beginning this fall, prior to final approval by WV HEPC. There is an additional benefit to having this program: being designated in the Limited Master's category increases our state funding per student. Congratulations to President Dunlop on his management of the budget process. Our peer colleges are in great pain over budget matters, yet we have included everyone in the process. He expressed sadness about the NAACP allegations, which create a situation that is not positive for anyone. He hopes that discussions will proceed to ameliorate the situation.

Tom Segar: His committee has made its selections for Multicultural Scholarships. Out of 57 applications, 30 were selected, and they will be making announcements soon. He reports a great deal of excitement and energy from students, who wish to participate even if they don't win a scholarship. President Dunlop asked if our study abroad students were pursuing Rotary Scholarships. There are limited applications, so a student's chances are good.

James Veldman: The fiscal year is closing out well for Dining Services. He has been able to cut food costs by 40K, even with all the new stations, and will ultimately save 100K by having added in controls to monitor pricing, rebates, etc. Vendors are avoiding him because he's very aggressive about cost controls! The lower dining hall is available for meetings. It is a very nice facility and amenable to catering for special events: for example, the Commencement volunteer appreciation luncheon to be held on Thursday, May 22 at noon, following Commencement rehearsal. Long-time alumni have contacted him with compliments on the recent article on the changes to the dining facility. He will be working with Sandy Collier to market the dining hall to commuter students, faculty, and staff. Today will be the last day for residents‹he is holding a BBQ for them. President Dunlop recommends James as a gourmet chef in search of people to cook for in order to maintain his skills. Marie Carter asked about an ugly rumor related to the demise of Krispy Kreme doughnuts in the dining hall. James acknowledged that budget cuts were forcing a move from Krispy Kreme to Crumpy's, a local vendor.

Ed Magee: Commended James for his impressive business management skills. The Master Planning Committee is meeting today and tomorrow, discussing the revisions of the Campus Master Plan, which was drawn up when the CATF Arts facility and housing projects were only conceptual models. Now with solid projects underway, it's time to revise. Architects will be there to meet with the Committee, Student Affairs, Academic Affairs, Parking, as well as representatives from the town. President Dunlop strongly recommended attending a meeting to give input to the future of the campus.

Alan Perdue: Expressed concern about parking enforcement for faculty and staff. Employees tend to deny responsibility for tickets, and excessive fines per individual pile up without payment, and with no way to enforce their obligation to pay the fines. The college has not referred these cases to the courts, which is allowed by law, so he is soliciting ideas for how to enforce payment. President Dunlop added that the Chancellor is considering making a rule that Auxiliary Operations (including Parking) would have to be entirely self-sustaining. The cost of maintenance, new lots, etc., would have to come from fees only. Thus, while parking fees will not increase for next near, they will certainly increase eventually. Much discussion ensued, including a question which Alan will investigate, of allowing employees to designate a payroll deduction to pay parking fees; and a question of booting the cars of staff who don't pay.

President Dunlop: Mentioned in closing that the mayor of Shepherdstown wants to recognize Mr. Charles Branson, a long-time resident and Town/Gown supporter. He will present the President's Award to him at 10 am in McMurran Hall.

There will be no Administrative Council meetings in June, July, or August.

Respectfully submitted,

Tracy Seffers (for Anna Mary Walsh)

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