Administrative Council Minutes

Thursday, February 24, 2000
9 a.m.
Cumberland Room

Present: John Adams; Dow Benedict; Grover Boyer; Marie Carter; Monte Cater; Pete Checkovich; Jenna Dolan (new chair, Student Life Council); David Dunlop; David Eldridge; Sharon Kipetz; Monica Lingenfelter; Ed Magee; Barbara Maxwell; Valerie Owens; Alan Perdue; Dan Starliper; Mark Stern; Libby Sturm; David Thompson; James Vigil; Anna Mary Walsh; Jim Watson; Bob Willgoos; Julie Zuercher.

Dr. Dunlop announced the majority of the meeting would be the discussion of the Higher Education bill which will leave committee today. It will move from the Senate Education Committee into the Senate Finance Committee. His plan is to talk to John Unger and Dale Manuel in amending some of the things in the document.

Watson: Announced the Phone-A-Thon will be this week. Appreciates the help of all volunteers.

Eldridge: Faculty Senate has expressed support of the policy regarding late registration and add/drop being extended from three to five days so that students will have an increased chance of attending classes once before they make the decision to drop a class. This policy change also makes the last day to withdraw from a single class later and also tightens wording for appealing.

Vigil: stated there are two days remaining to get the Rambler one card. The campus community can also get the card next week in the Card Office next to the Bookstore (formerly the Sport Shoppe).

Boyer: reported success in educating students dealing with the problem of substance abuse. We recognize the problem and are getting results in taking care of it.

Magee: meeting in Charleston dealt with utilization; data gathering on campus as a result of information needed for our report.

Kipetz: announced that March 5-11 has been designated as Health Week. Students from medical school will be working with the Student Affairs Office (in Ram's Den and residence halls).

March 27th begins Social Justice Awareness Week. Please be aware of upcoming programs. Doug Cooper and Tami Watkins will co-chair.

Dr. Dunlop stated that supervisors are to encourage their areas to attend two programs between now and December 31st. He stated that this would be a 2-4 hour commitment from employees for the whole year and would be good for the campus. He stated staffing would need to be staggered so offices remain open.

March 31-April 1 is the Leadership Conference. The Rev. Dr. James A. Forbes, Jr. from New York City will be the keynote speaker. Ruben Blades will be a speaker and perform in concert. The Roots concert will be on April 7th, sponsored by the Program Board. This is an eight-piece jazz band.

Stern: Stated that things which are passed in the Faculty Senate need to be recorded and distributed. Announced there's a proposal for Shepherd College's librarians to have faculty status. Executive Staff is reviewing the proposal. It will then go back to Faculty Senate for review and vote.

Cater: Stated that the women's basketball team play at Martinsburg High School on Feb. 28th and Hedgesville High School on Feb. 29th. They may be hosting first round of tournament games.

Willgoos: Faculty Senate issues: "faculty package" problem; two-hour delay in operation of College; controversy in qualifications of full professor; and the controversy in the concept of the "Agent of the College."

Lingenfelter: Announced that the Women's Caucus has changed it's monthly meeting to the second Tuesday of each month. Next meeting: March 14th at noon in the Cumberland Room. Discussion will be about sponsoring a forum dealing with diversity and social justice

Reported that the Shepherd College Foundation Office ended its Y2K Campaign at 53 percent over the goal. Total: $1.53 million.

Thompson: Announced that Sara Maene joins Mike Reese in new additions to the Computer Center staff. Brian Hammond has been moved into a leadership role. Suggested that campus should call ext. 5457 for help with computer problems or to ask question dealing with your computer programs.

Maxwell: system testing will begin next week for the Library's new Endeavor Voyager system.

At this time the summary of the higher education bill was distributed.** Alan Perdue explained that the bill is an effort to reorganize the system of governance. It would replace the two governing boards for the college and university systems with a single Policy Commission (whose focus controls policy rather than daily issues).

He explained that lay members would be appointed by the governor with advice/consent of the Senate but the governor would be required to interview candidates and legislators must be invited to these interviews.

There will be a governing board at each institution. (Parkersburg, Potomac State, and WV Tech would still report to WVU and its governing board). There will be a new eight-person commission. One "super chancellor" will be in the system. Compacts will go through the Policy Commission.

Shepherd will be required to move toward establishing an independently -accredited community college over a six year period (as will Fairmont). Glenville and Bluefield will remain the same except that Glenville must create an independent community college in Beckley. There will be linkage of student and administrative services for the schools and the community college (financial aid, registrar, academic support as well as library services).

Faculty, staff and students will sit on the governing board but will not sit on the statewide commissions. Members of the Board of Advisors for the community and technical colleges will be appointed by the statewide Coordinating Council for Community Colleges. Board of Advisors at Shepherd College will be appointed by the governor.

Graduate programs: WVU and Marshall will be encouraged to expand their efforts statewide. Shepherd, Concord, and West Liberty specifically will be told to go forward with a master's in Teacher Education. Beyond this, we'll be mandated to first go through brokering. If that fails, the institution is to return to the governing board and commission with a request to partnering. If partnering fails, the institution is to indicate that itıs tried and failed, then the institution may be permitted to start the process with the intent to establish a master's program. In the meantime, WVU or Marshall has free license to come and do it instead.

Concern with management at state level and management at individual state institution.

Advantage Valley will run from Huntington to Charleston. Fairmont and Marshall are currently allowed to maintain associate programs. (Note: a phrase like this is not mentioned for Shepherd, which would have an impact on our Nursing and Art programs).

Dr. Dunlop explained that Shepherd (including South Branch) has a Memo of Understanding (Cooperative Partners) with West Virginia University, Potomac State, and Eastern Community and Technical College. All schools will continue to operate their programs. Before any new initiatives, any of these institutions would have to get approval by the others--Eastern cannot add new programs without Shepherd's approval, etc.

Alan Perdue stated that our community and technical college district would now be limited in region to the Eastern Panhandle (Morgan, Jefferson, Berkeley) and can no longer include the other five. This policy will become effective July 1, 2000.

The schools are expected to submit their first compact for review by February 2001. If not approved by the Policy Commission, it will return to the institution to be resubmitted by May, 2001. If it's still not what they want, the policy decisions will be removed from the institution.

The complete bill for higher education will be placed on reserve in Scarborough Library today.

Unless the Commission mandates geographic controls, we'll be limited in graduate programs. Dr. Dunlop stated that he plans to meet with Senator Unger and Delegate Doyle to see if an amendment may be added to exclude the northern panhandle, eastern panhandle, and area within a certain distance of Concord College. If we are not successful in getting this amendment added, it was stated that prospects for our graduate program will be poor.

The most recent of the bill can be found online at ftp:\\129.71.161.247\ftp-senate\ (Wordperfect copy of every bill coming from WV Senate)

** NOTE: The Board's staff description of the bill ("COMPACT FOR HIGHER EDUCATION") was distributed to Administrative Council members.

1. Reflects NCHEMS recommendations from interim study.

2. Adds state level goals including:

a. Diversifying the economy
b. Increasing degree production at all levels
c. Developing the work force
(1) Literacy
(2) Workforce training

3. Changes funding from per student funding to peer comparisons

a. Encourage cooperation and collaboration
b. Move institutions closer to funding level of peers
c. Enhance role of community and technical colleges
d. Focus on state goals not just student count
e. Stimulate research

4. Separates state level policy function from institutional governance

a. Abolishes current governing boards and chancellors; replaces with institutional boards of governors and a chancellor for higher education
b. Creates Higher Education Policy Commission
c. Requuires Policy Commission to:
(1) Develop compacts with the institutions
A. Step by step approach to change over six-year period
B. Outcomes measured by objective indicators and benchmarks
C. Incentive money tied to performance on elements of compacts
(2) Develop master facilities plan

5. Community and Technical Colleges

a. Creates stronger role for vice chancellor for community and technical colleges
b. Creates Community and Technical College Coordinating Council
c. Provides for three types of community and technical colleges at end of six-year period
(1) Freestanding: Eastern, Northern, Southern
(2) Independently-accredited but administratively linked: Shepherd, Fairmont, Advantage Valley, and Beckley
(3) Components: Bluefield and Glenville
d. West Virginia State, Tech, and Marshall Community and Technical Colleges migrate to Advantage Valley Community College
e. Flexibility measures to assist in meeting goals and compact benchmarks

6. Places limits on capital projects of more than $1 million

7. Assigns geographic areas of responsibility to all institutions

8. Suggests guidelines for focusing institutional missions; setting student admission and exit standards

9. Provides for wider geographic availability of quality graduate education

10. Provides for comprehensive studies on:

a. Teacher quality, preparation, supply/demand, professional development
b. Student aid


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