Project update page

I. T. Services

What is the current status of our projects?

In priority order

1. Exchange Server 2010 Upgrade
Movement to the new Exchange servers is continuing. As of Monday, October 24th, 500 mailboxes had been moved to the new servers from the old one. Most of the mailboxes still need to be moved. This will take approximately until the end of October 2011, most likely longer.
-- Updated October 24, 2011 --

2. Outsourcing Student Email
Terms and legal language in the contract are being worked out.
Due date moved to January 1, 2012.
-- Updated October 24, 2011 --

3. Oracle database upgrade to 11g
The database is scheduled to be upgraded on Sunday, October 30, 2011. That is the go live date.
-- Updated October 24, 2011 --

4. Oracle Application Server upgrade to 11g
Talking to WVNET about doing the work due to staff shortages and the time frame in which it must be completed. Expected to be done by April 1, 2012.
-- Updated October 24, 2011 --

5. Faculty computer refreshes
All orders for specially configured and standard configured computers have been placed. Some of the computers have arrived and are being set up.
-- Updated October 24, 2011 --

6. Adirondack Housing
Working with Residence Life to get data for initial load.
Its go-live date is February 1, 2012.
-- Updated October 24, 2011 --

7. BOSSCars
I. T. Services personnel need to find the initial load instructions in order to put back what is missing from Test 1.
Due date of December 2011 to be ready for the start of the spring 2012 semester.
-- Updated October 24, 2011 --

8. SWIVETS revision
This project has been expanded since its kickoff. This is due to changes in some recent legislation.
-- Updated October 24, 2011 --

9. Wireless Controller Server
Mostly completed, estimate about 98%. A WCS is needed in order to manage our wireless controllers on the campus. Should be completed by October 31, 2011.
-- Updated October 24, 2011 --

10. Evisions upgrade
Starting to gear up for the needed upgrade. Working on project plan currently pertaining to what needs to be done. We also need to order the physical server, which should be soon. Tentatively scheduled for completion by November 15, 2011.
-- Updated October 24, 2011 --

11. Banner 8.5 upgrades
Test system upgraded week of October 10, 2011. Scheduled for completion in mid-November 2011.
-- Updated October 24, 2011 --

12. Satisfactory Academic Progress
We need to contact the vendor about some problems. The due date is January 1, 2012. Consultant visit tentatively scheduled for the first week of November.
-- Updated October 24, 2011 --

13. VMWare Server Replacement
We are working on a project plan to move current virtual servers. The replacment server is replace older, less capable physical machine with one that has more capacity. We need more capacity so additional virtual servers required for projects can be added.
Completion date is set for December 1, 2011.
-- Updated October 24, 2011 --

14. Replacement of the 6509 switch
One of the main core switches for the campus. Needs replaced with a more powerful one. Planned for completion by January 1, 2012.
-- Updated October 24, 2011 --

15. Citrix Server
Server needed to virtualize desktops. This will be done in one lab as a test during the spring 2012 semester. After the test, if it works well, virtualized desktops will be rolled out to other labs for the spring 2012 semester.
-- Updated October 24, 2011 --

16. RADIUS Server Replacement
Replace older, unreliable machine with a newer one. This manages wireless authentication.
Planned for completion on December 1, 2011.
-- Updated October 24, 2011 --

17. WordPress Content Management System (CMS) for Shepherd's web site
Work progressing. The server has been created, but a few minor problems have to be fixed.
We are looking to take the existing web server and clone it to a virtual machine in the future. We will use new web server hardware to create an open source CMS system using the LAMP (Linux, Apache HTTP server, MySQL, PERL/PHP/Python) architecture.
Due date set for December 1, 2011.
-- Updated October 24, 2011 --

18. Replace sushare (file shares server)
Regular server replacement cycle.
Replacement planned for June 1, 2012.
-- Updated October 24, 2011 --

19. Test Sakai system
System to test new versions of Sakai. Version 2.8 was released a couple of months ago we need to test it.
Due date of March 1, 2012.
-- Updated October 24, 2011 --

20. National Postsecondary Student Aid Study
I. T. Services will provide support, how much is unknown at this time, to departments for the NPSAS project. We are sure this project will require some work periodically. However, Applications Support will be needed heavily during the data collection phase which begins in February 2012.
Project slated to be finished in March or April 2012.
-- Updated October 24, 2011 --

21. Sakai 2.7 to 2.8 upgrade.
Due in May 2012 after Spring semester ends.
-- Updated October 24, 2011 --

22. Residence Life Wireless Network, Part II
Replace network switches and add wireless access points to the remaining residence halls, the West Woods buildings. Slated for completion in August 2012.
-- Updated October 24, 2011 --

23. VMWare Management Console Replacement
Replace older, unreliable machine with a newer one. This manages virtual servers.
Planned for completion on June 1, 2011.
-- Updated October 24, 2011 --

24. Advisee clean-up script
Working with users on scope. Two weeks to complete by current scope, but may change. Driven by user input.
-- Updated October 24, 2011 --

25. NCAA CAi - Financial Aid
Needs to be productionized. Documentation also needs to be written. Due date of February 1, 2012.
-- Updated October 24, 2011 --

26. Hobson's Retain Module
This project will help with automating some processes for the Retention Office.
-- Updated October 24, 2011 --

27. NCAA CAi - Academic Information
Testing, adjusting, and testing again.
We are currently testing a method of uploading historical data and trying to find the error associated with cumulative GPA.
No change since December 2010. Reason: Waiting for available resources.
-- Updated October 24, 2011 --

28. Hobson's Enrollment Management and SAT/ACT data imports
These two previously separate projects are now combined. The SAT/ACT data file will be brought in through the Hobson's system.
No change since December 2010. Reason: Awaiting resources.
-- Updated October 24, 2011 --

29. Direct Loan Tools Interface
Procedure for Financial Aid personnel. It will move the necessary binary file from Banner to other storage to process with DLTools.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

30. Finance Fixed Assets View
The modified view is being tested.
No change since December 2010. Reason: Testing and Banner 8.0 upgrade.
-- Updated October 24, 2011 --

31. Fixed Assets Report for Purchasing
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

32. GLRADDR
Revised the report so that it wraps correctly. Passed to user for testing.
Awaiting user feedback.
-- Updated October 24, 2011 --

33. GLXCRDA
Working on where to save the output file.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

34. Sentrigo Hedgehog
This program protects against zero-day exploits to our databases.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

35. Create Test Network Environment
Create a disconnected network for testing network and Active Directory changes without impacting the production network.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

36. HR Student Employment View
Integrate information from four different views into a single view.
-- Updated October 24, 2011 --

37. New view needed for Registrar's Office
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

38. RAVE Data Expansion
Adding Residence Halls and On/Off Campus designation to RAVE.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

39. Reported Degree Mismatch Report for Financial Aid
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

40. RPXSREN
A new parameter for the report has been requested.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

41. SHRPROG
A field needs to be added.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

42. SHXDEGR
Report modified. Passed to user and awaiting their feedback.
-- Updated October 24, 2011 --

43. Student Status Change Report for Student Employment
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

44. Travel System Implementation
Create the necessary procedures, processes and programs to interface with WVFIMS.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

45. Disaster Recovery Plan
During Summer 2010, an external consultant reviewed Shepherd University's disaster recovery and business continuity plans. He provided I. T. Services with a set of recommendations to reduce our level of risk in the event of natural, technological, or human disasters.
As resources permit we will implement the recommendations. Some recommendations (e.g., establishing a redundant Internet connection) require funding. Others (e.g., documenting system recovery procedures) require staff time.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

46. TSXSMAE
We are testing this to work with lenders other than Sallie Mae.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

47. Vendor Report for Purchasing
The report is written. It needs to be "productionized" as an end user process.
-- Updated October 24, 2011 --

48. Dual PIDM process
This is an internal project to improve the efficiency of handling duplicate records in Banner, resulting in better data integrity in our Student Information System.
No change since December 2010. Reason: Awaiting available resources.
-- Updated October 24, 2011 --

Projects being maintained/enhanced as of October 24, 2011
- Adirondack Conduct Coordinator (CoCo)
- CCA UPS recertification.
- Citrix virtual desktops/remote access gateway in pilot phase.
- Classroom technology upgrades.
- Game Film server installation.
- Ghost Server.
- HEPC documentation.
- LOCO report.
- Needs Analysis for Financial Aid office.
- Onity/Banner Interface.
- RWRCLSS.
- Sakai 2.7.
- Student e-payment changes.
- Tk20.
- TSXAPDC.
- Updating I. T. Services web site as needed.
- Updating I. T. Services project web page every two weeks.
- Voyager.
- W grade change.
- Wellness Center Grad student access provisioning.
- Wireless in all academic, common buildings and residence halls (except West Woods).