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Office of Human Resources

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HR System Administration Site
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Leave Management System
Leave System Instructions

Student Employment


Policies and Procedures

Payroll Office

HR Staff/Location

Employee Benefits

New Employees


Related Links
PEIA Benefits Administration System
Health Plan HMO
Express Scripts
Mountaineer Flexible Benefits Plan
Fringe Benefits Management Company
Great West Life
State Credit Union
WV Consolidated Public
  Retirement Board
West Virginia State Auditor's Office
    • View Electronic Paystub
Employee Assistance Program
Social Security Administration



Registration for myApps
Registration for myApps on the West Virginia State Auditor's website is required in order to view your pay stubs and W-2. Beginning in January 2015 it also will be required in order to submit leave requests. Please register now! READ MORE.

Affordable Care Act Notice
One of the requirements of the Affordable Care Act (sometimes referred to as "Obamacare") is that employers notify employees before October 1, 2013 of the Health Insurance Marketplace. For information about the Marketplace and how this law may affect you, please read these notices: Notification | Coverage Options

PEIA Premium Discounts
Are you getting all of the PEIA discounts that you deserve? Click "READ MORE" to see what you need to do to get your premium discounts. READ MORE.

Aflac Policies Available to Employees
Shepherd University is partnering with Aflac to offer benefits to full-time and part-time employees. Full-time employees can pay their premiums through payroll deduction while part-time employees can enroll on a direct pay basis (credit card/ bank draft). READ MORE >

Direct Deposit of Paychecks
It is strongly recommended that Shepherd University employees have their paychecks directly deposited into their bank accounts. Effective December 1, 2009, all new employees are required to participate in Direct Deposit. READ MORE >

Employee Tuition Waivers
Full-time regular employees are eligible for tuition waivers of up to 6 credit hours.READ MORE >

Spouse and Dependent Waiver Program
Applications for Spouse and Dependent tuition waivers are due to the Human Resources Office by July 1 for fall waivers, by December 1 for spring waivers, and by May 1 for summer waivers.
Policy | Application

Training and Development Program
Shepherd has subscribed to Business and Legal Reports (, a service that offers training programs on safety issues and general human resources issues for faculty and staff. Training modules can be delivered in two ways--Desktop Tutorials or PowerPoint Presentations. READ MORE >

Part-Time Employee Retirement Plans
Supplemental retirement plans are now available to part-time faculty and staff as well as full-time faculty and staff. You may establish a TIAA-CREF 403(b) account by contacting the HR Office. This is a great way to save pre-tax dollars for retirement. The University does not provide matching contributions to supplemental retirement plans.

TIAA-CREF Financial Education Webinars
View free financial advising webinars at any time by clicking on Topics include retirement planning at different stages of your career.

Emergency Contact Information
All employees are encouraged to go into the RAIL system and enter emergency contact information. There have been times when accidents occurred on campus and the employees' relatives could not be notified because that contact information was not available. READ MORE >

Beneficiary Updates
Please remember to keep your beneficiary information up-to-date with PEIA and TIAA-CREF. It is important that you control who will receive your assets in the event of your death.


Shepherd University | Office of Human Resources | P.O. Box 5000 | Shepherdstown, West Virginia | 25443-5000
304-876-5299 | FAX: 304-876-5197 | 800-344-5231
| E-mail