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SATISFACTORY ACADEMIC PROGRESS POLICY--EFFECTIVE FALL 2011

Students must be making measurable academic progress towards completion of an eligible degree to receive financial aid - federal, state or institutional. Federal regulations require an evaluation of both qualitative and quantitative academic progress, as well as maximum time frame to completion of degree objective not exceeding 150%. All semesters of enrollment will be included in the measurement of satisfactory academic progress, including semesters in which the student did not receive financial aid. Additionally, transfer work on the Shepherd University academic record is also included.

Satisfactory Academic Progress (SAP) standards are the same for all categories of students, including those students registered with Disability Services. Students registered with Disability Services should take advantage of suggested accommodations in order to meet SAP standards. Failure to register with Disability Services will not exempt a student from the ramifications of the SAP Policy.

The measurement of Satisfactory Academic Progress (SAP) is made at the end of each spring semester. There will not be a WARNING semester. If at the conclusion of the spring semester, a student does not meet any one of the SAP measurements, financial aid eligibility is suspended immediately; however, he/she has the right to initiate an appeal.

It is important to note that you may meet the minimum academic standards with the Office of the Registrar to enroll, but not meet the SAP standards for financial aid eligibility; likewise, you may meet the SAP standards to be eligible for financial aid, but not meet the minimum academic standards to enroll.

The following policy is effective with the beginning of the fall 2011 semester:

Qualitative

Students must meet a qualitative standard of academic progress measured through cumulative grade point average.

Undergraduate students must maintain BOTH a minimum 2.0 Shepherd University GPA AND a minimum 2.0 cumulative GPA (including coursework attempted at other institutions).

Graduate students must maintain BOTH a minimum 3.0 Shepherd University GPA AND a minimum 3.0 cumulative GPA (including coursework attempted at other institutions).

Students whose GPA falls below these standards do not meet the qualitative measurement and are ineligible for financial aid effective immediately; however, he/she has the right to initiate an appeal.

GPA Calculator

Quantitative

Students must meet a quantitative standard of academic progress measured by a percentage completion rate. Undergraduate students must successfully complete 70% of all attempted credit hours. Graduate students must successfully complete 75% of all attempted credit hours.

Attempted hours for courses with a grade of failure (F), incomplete (I), incomplete/failure (IF), withdrawal (W), or repeat (R) are counted as hours attempted and combined with all passing grades in determining progress.

Students who do not meet the quantitative measurement are ineligible for financial aid effective immediately; however, he/she has the right to initiate an appeal.

Maximum Time Frame

Students must obtain degree objective within 150% of the time frame for degree completion.

     

Attempted Credit Hours

Bachelor's degree, requiring 128 credit hours

     

192

Bachelor's degree, requiring 120 credit hours

     

180

Master's degree, requiring 36 credit hours

     

54

Changing majors does not begin a new maximum time frame calculation. All credits attempted regardless of major are included in the maximum time frame.

Students pursuing a second Bachelor's degree must obtain the second degree within 60 attempted credit hours. The attempted hours limitation for a second degree is measured from the point at which the student earned the initial degree.

Students who exceed the maximum time frame are ineligible for financial aid effective immediately; however, he/she has the right to initiate an appeal.

General Guidelines

Students readmitted on academic probation or suspension are not eligible for financial aid unless they meet the SAP policy. Students who are readmitted on a contract do not automatically have their financial aid eligibility reinstated.

Students granted academic forgiveness are not automatically eligible for financial aid unless they meet the SAP policy; however, he/she has the right to initiate an appeal.

Probation (for financial aid purposes)

"Probation" is the status assigned to a student who fails to meet SAP standards and who has appealed and had eligibility for financial aid reinstated for no more than one semester. At the conclusion of the semester of "probation", the student must have achieved compliance with the SAP policy or must have strictly adhered to his/her academic plan in order to continue eligibility. The status assigned to a student who continues eligibility based on meeting the academic plan will be "Academic Progress". A probationary student who neither achieves SAP compliance nor adherence to the academic plan devised in the earlier appeal does have a right to initiate a new appeal.

SATISFACTORY ACADEMIC PROGRESS APPEAL PROCESS

Satisfactory Academic Progress (SAP) Appeal Form--Level 1

Satisfactory Academic Progress (SAP) Appeal Form--Level 2

Satisfactory Academic Progress (SAP) Student Statement Form

Satisfactory Academic Progress (SAP) REVISED -- Academic Plan for Progress

Examples of Extenuating Circumstances and Supporting Documentation

 






Office of Financial Aid
Gardiner Hall | P.O. Box 5000 | Shepherdstown, WV 25443-5000
304-876-5470 | 800-344-5231 | Fax: 304-876-5238
faoweb@shepherd.edu (Include SID and name) | Federal School Code: 003822
Office Hours: Monday 8-4:30; Tuesday 8-4:30; Wednesday 9:30-4:30; Thursday 8-4:30; Friday 8-4:30

Shepherd University | P.O. Box 5000 | Shepherdstown, WV | 25443-5000 | 304-876-5000 | 800-344-5231 | FAX 304-876-3101