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The Office of Financial Aid is committed to helping students and their families finance their higher education.  Every effort is made to provide financial aid to qualified students through grants, loans, employment, and scholarships.  All funds are administered in compliance with federal, state, and institutional guidelines.

Application Process

Students interested in applying for financial aid need to complete a Free Application for Federal
Student Aid (FAFSA). This form is the application for all major federal, as well as some state and
institutional student aid programs, and must be received by the federal processing center on or before March 1 for priority consideration. Shepherd University’s federal school code (003822) must be included so that the results will be sent to the Office of Financial Aid.


It is recommended that the FAFSA is completed online at www.fafsa.gov. The online process
ensures a higher rate of accuracy and quicker processing time. For students who filed a FAFSA
for the previous year, your application may be pre-filled at the same Web site which can be even
quicker.


For the summer session(s), a separate Shepherd Financial Aid Application also is required.
The application is generally available at the beginning of March. Students must schedule their
summer courses before the application can be processed. You must apply for financial aid each year.

Consortium Agreements
Under a consortium agreement, students may receive financial aid to take courses at another
school provided those credits count toward their degree. Students taking classes at another school
must complete the Transfer Approval Form with the Office of the Registrar. It is then the student’s
responsibility to provide a copy of the approved form to the Office of Financial Aid and complete
the Consortium Agreement. This agreement will then be forwarded to the financial aid office of
the host school for completion.


Students participating in consortium agreements are required to provide a transcript of grades
from the host institution to the Office of the Registrar at the end of each consortium semester.
Failure to provide the transcript will result in the suspension of aid for any subsequent semester.
In addition, grades received from the host institution will be included in determining satisfactory
academic progress.

Definition of Academic Year for Financial Aid Purposes
The definition of academic year for financial aid purposes for undergraduate students is as follows:
Students earning 29 credit hours or less shall be classified as first year.
Students earning 30-59 credit hours shall be classified as second year.
Students earning 60-89 credit hours shall be classified as third year.
Students earning 90-128 credit hours shall be classified as fourth year.
Students earning more than 128 credit hours shall be classified as fifth year.
This definition will be used when awarding aid programs that are based on grade level or year
in school.


 




Office of Financial Aid
Gardiner Hall | P.O. Box 5000 | Shepherdstown, WV 25443-5000
304-876-5470 | 800-344-5231 | Fax: 304-876-5238
faoweb@shepherd.edu (Include SID and name) | Federal School Code: 003822
Office Hours: Monday 8-4:30; Tuesday 8-4:30; Wednesday 9:30-4:30; Thursday 8-4:30; Friday 8-4:30

Shepherd University | P.O. Box 5000 | Shepherdstown, WV | 25443-5000 | 304-876-5000 | 800-344-5231 | FAX 304-876-3101